The Receiving Specialist position performs specialized clerical duties associated with receiving, labeling, and preparing materials for cataloging and processing, in the library’s Integrated Library System. The position prioritizes the processing of materials to meet patron demands on hot titles, street dates, and special requests. The position also verifies records for accuracy. Work is performed under general supervision.
Examples of Duties:
•Receives, unpacks and checks daily shipments of books and library materials from various vendors, verifying that contents match packing slips. Materials are to be unpacked by the next business day.
•Monitors and reports for damaged materials or materials shortages, and refers to appropriate person to contact vendor. Completes return process as directed.
•Receives items in the library’s Integrated Library System and determines follow up activities, cataloging or processing.
•Adds items to the cataloged record, when necessary.
•Creates spine labels for all materials and applies special identification stickers and labels. Proofreads bibliographic records for accuracy and returns errors to catalogers for correction or verification.
•Approves electronic invoices sent by vendor. Creates and approves invoices online using the library’s Acquisition system for other vendors. Forwards work slips and invoices to the Business Office for payments.
•Practices effective personal and branch safety procedures including using correct lifting, pushing, and stretching techniques; preventing the blocking of aisles, doorways, and emergency exits; reporting unsafe practices; working to ensure a neat, safe, and attractive work area.
•Verifies patron addresses on billing notices for the District. Addresses are checked for typographical errors and missing information. Errors are corrected in patron records.
•Reviews District and department emails regularly. Attends department meetings.
•Assists the processing team as needed. Occasionally assists with circulation department materials processing.
•Creates positive experiences for library patrons by effectively and efficiently performing job tasks; presents a positive image of the library in attitude, communications and appearance while performing duties in both the public and staff areas.
•Demonstrates a professional, positive, cooperative, team-oriented working relationship with staff, co-workers, and volunteers.
•Stays current on DCL policies, processes, procedures and technologies required to perform work duties.
•Promotes DCL’s culture of safety by following library safety policy guidelines and safety rules. Practices effective personal and branch safety.
•Performs other work duties as assigned
The pioneer spirit, accompanied by the beauty of the mountains, foothills and plains, is gloriously evident in Douglas County. The County’s strength, as the centerpiece of the Denver/Colorado Springs development corridor, is a perfect blend of quality lifestyle and business environment. Through engagement, education, and entertainment, Douglas County Libraries transforms lives and builds community, and is a passionate advocate for literacy and lifelong learning. Douglas County Libraries, **USA's #1 Library (Hennen American Public Library Ratings, 2009, 2010),** is a major contributor as to why Douglas County has been nationally recognized as a great place to live, work and raise a family.
•Education: High School graduation or equivalent is required.
•Experience: Receiving/shipping and data entry experience preferred.
An equivalent combination of education and experience may be considered.
•Must be able to perform repetitive detail-oriented tasks with a high degree of accuracy.
•Must work independently. Must have the ability to follow verbal and written instructions.
•Ability to establish and maintain effective working relationships with staff members, vendors, and the general public.
•Must have a general knowledge of office equipment (copier, fax, etc.).
•Must have the ability to learn and become proficient in functions and technology required to perform job duties, working effectively independently or as part of a team to complete tasks as assigned.
•Must communicate effectively using English. Must read, write and understand English at a level appropriate to the position.
•Physical Abilities: Must have the physical ability, stamina, mobility and manual dexterity to: Stand, walk, bend to floor level, reach to a height over 70 inches, read a minimum 8 point font, and work at computer workstations, frequently. Handle materials, push/pull loads with a force of up to 35 pounds, carry 15 pounds, lift up to 35 pounds, grip up to 15 pounds, kneel, squat and climb, on a regular basis. On a limited basis, tolerate residual smoke, dust, mold or foreign substances on materials.
Apply via our online application system at DouglasCountyLibraries.org. Hand delivered, mailed or emailed applications and resumes will not be accepted. EOE.
Work is generally performed in an office and library environment, on multiple workstations, tasks, software programs and projects. Work requires regular physical activity, close visual work, and computer use; with limited exposure to moderate noise levels, regular exposure to residual dirt, dust, chemicals, mold or foreign substances. Work involves regular interaction with customers and staff, with some exposure to behavior issues, and may require limited travel. May require varied work hours, including weekends and evenings, which may change periodically.
Our web site: http://www.douglascountylibraries.org/