Responsibilities: This position is responsible for collecting and recording all statistical and financial data for all revenue generating accounts used by the library, depositing all revenue, keeping inventory of all supplies, assisting with clerical and financial duties of Library Administration and supervising the daily operation of the library’s self-service photocopiers, printers and debit card machines. This position functions as the office manager and lead receptionist for the Administrative Offices of the Health Sciences Library. This position schedules rooms for events held in library meeting rooms for library staff, campus personnel, and outside UCD individuals. This position works with Facilities staff for day-to-day facility issues. This position will supervise one full-time employee.
MINIMUM QUALIFICATIONS: *Three years of general clerical experience. One year of this experience must have included working with payment processing, reconciliation and reporting, recurring billing, or similar financial duties.
*College or university course work, appropriate to the work assignment, may substitute for the experience on a year-for year basis.
*Expertise with Microsoft Excel and Outlook
*Experience with room scheduling.
*Experience with time collection.
*Experience with PeopleSoft.
*Experience ensuring compliance with financial responsibilities with State, Federal and/or University rules and regulations.
*Experience that demonstrates strong interpersonal and customer service skills with the ability to establish rapport with persons of diverse backgrounds which also includes experience working with students, staff, and faculty, within a higher education and/or academic medical environment.
*Must possess a professional demeanor and have experience that demonstrates problem solving skills and the ability to manage multiple tasks and work independently with minimal supervision.
*The successful candidate will be detail oriented, self-motivated, a fast learner and possess excellent time management, organizational, written and verbal communication skills.
*Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines.
*Ability to communicate effectively in written form which includes the ability to check for typographical, grammatical and spelling errors.
*Ability to work independently with minimal supervision, using effective time management.
*High level of logical reasoning to connect required actions to desired outcomes.
*High level of understanding and knowledge of State and Fiscal regulations and rules of the University of Colorado.
*Integrity and honesty must be beyond reproach.
Applications are accepted through the Jobs at CU website only. Hard copy, e-mailed or paper applications will not be accepted. You must apply by the closing date.
Please include your current e-mail address on your application, as correspondence regarding this position will be electronic-based. The department cannot guarantee the successful delivery of e-mail. You will be notified of the status of your application within two weeks after the closing date of the announcement. If you do not receive information regarding the status of your application after this time, please contact Amy Lowell at Amy.Lowell@ucdenver.edu.
Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.
Your application will be reviewed by a qualified Human Resource Specialist and subject matter experts to determine if you meet the minimum qualifications and preferred qualifications listed in the announcement. PLEASE BE SURE YOUR APPLICATION MATERIALS ARE COMPLETE AND THAT YOU DOCUMENT YOUR CURRENT AND PAST WORK EXPERIENCE, KNOWLEDGE, AND SKILLS, AND HOW THAT DIRECTLY RELATES TO THIS POSITION AND ITS REQUIREMENTS. Provide thoughtful responses to any supplemental questions, as they will be used to assess your previous work experience.
Applications are part of the comparative analysis (selection process) and will be used as part or all of the exam process to rank candidates. Comparative Analysis (Exam processes) will include one or both of the following:
*Application Assessment Exam based on the Preferred Qualifications listed in the posting. (Candidates will be evaluated and rated against the preferred qualifications based on information submitted within their application materials). Note: Candidates are not physically present for this portion of the exam.
*Interview based on the job requirements, preferred qualifications and competencies listed in the posting. (Candidates will be evaluated, scored and ranked based on interview responses).
You will be notified via email if the exam process changes or includes additional assessment tools other than those listed above.
In addition to the state application form, applicants must also submit a Cover Letter detailing why they are interested in the job and how their experience, education, and talents match the minimum and preferred qualifications. Resumes will be accepted for this position but will NOT be used as part of the Comparative Analysis (exam process) in determining if an applicant has met the minimum qualifications listed in the announcement. Application materials will be used to assess your spelling, grammar and punctuation skills.
**Failure to include adequate information (INCLUDING SPECIFIC DATES AND HOURS WORKED) or follow instructions may affect your meeting minimum qualifications and score and prevent you from competing in subsequent measures used to arrive at a top group of applicants. Transfer and Reinstatement applicants must go through the Comparative Analysis process**
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to request a review of the comparative analysis process, including conduct or content of an examination, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice of elimination from consideration or knowledge of the action you are challenging. Scores and ranks are NOT appealable.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 633 17th Street, Suite 1320, Denver, CO 80202-3604. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Please note that this vacancy may, at the discretion of the appointing authority, be filled by another method of appointment for valid business reasons.
The University of Colorado strongly supports the principle of diversity. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. VETERANS: Qualified veterans and surviving spouses are eligible for preference points. If you were honorably discharged and served during one of the periods for which the federal government awards veterans preference, please fax a DD214 and other supporting documents to 303-315-2721, Attn: consultant Amy Lowell/Position #00212718 In order to receive preference points you must submit your DD214 by the closing date on the announcement.
Please be advised that the University does check references as part of the employment process.
UCD is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
The University of Colorado is committed to diversity and equality in education and employment.
Amy Lowell at Amy.Lowell@ucdenver.edu.
Health Sciences Library web site: http://hslibrary.ucdenver.edu/