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Job Description

Job Title: Circulation Manager                                              

Department: Schewe Library

Reports to: Library Director

Status: Full Time, Salaried Exempt

Date Last Revised: July 2015

Illinois College is a residential, private liberal arts college located in historic Jacksonville, Illinois, 70 miles northeast of Saint Louis, Missouri, and 30 miles west of Springfield, the Illinois State Capitol. True to its founding vision in 1829, Illinois College is a community committed to the highest standards of scholarship and integrity in the liberal arts. Illinois College promotes academic freedom, equality of opportunity, and human dignity through an increasingly diverse student population, currently comprised of 26 percent underrepresented students. The College develops in its students qualities of mind and character needed for fulfilling lives of leadership and service, fostering academic excellence rooted in opportunities for experiential learning while preparing students for lifelong success.

Summary

The Circulation Manager at Schewe Library ensures that all the operations related to the circulation of materials in the Schewe Library are functioning effectively, including those associated with the

I-Share Reciprocal Borrowing program and the periodical collection, as well as materials placed on reserve for courses. This person ensures that the Library is open and ready for use at all posted opening times, that problems with the facilities or staff availability are noticed and acted upon, that the student staff is trained and present, and that the Illinois College community feels welcomed into the Library space. The person should be even-tempered, capable of multi-tasking and dealing with problems, detail-oriented, and generally of a positive disposition.

Essential Functions

The following list of duties is meant to be representative of the work performed in this position. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related or a logical extension of position responsibilities.

Collection Maintenance

• Supervises circulation of library materials, maintenance of library's collection, and functioning of automated circulation system

• Manages I-Share Reciprocal Borrowing program and Reserves
• Trains and Supervises student staff in coordinating shelf reading, pickup, re-shelving of books and searching for missing materials

Management

• Interviews, hires, trains, assigns, and evaluates student staff; resolves student staff problems
• Projects student staffing needs, prepares budget projections and monitors expenditures
• Develops, interprets and applies policies and procedures, and recommends changes
• Supervises maintenance of accounts related to billing and collection of fines

Reader Service

• Provides welcoming atmosphere for library visitors; ensures good customer service in student staff

• Responds to inquiries regarding library service, rules, regulations, policies, and procedures

Primary Job Functions

• Oversees all circulation functions
• Supervises, hires, trains, and schedules student workers so that circulation desk is staffed whenever the library is open
• Establishes strong customer service and welcoming atmosphere

• Processes I-Share materials daily, prepares outgoing materials for courier pick-up, and readies incoming materials for check-out
• Keeps track of receipt of periodicals and newspapers, claims any missed issues
• Maintains electronic and paper reserves for patron use, with faculty collaboration
• Verifies, prepares, and submits student workers time cards for payment
• Compiles, prepares, maintains essential reports, records, and statistics
• Opens library

• Makes sure most current copies of periodicals are displayed for patron use
• Troubleshoots basic problems encountered by patrons and operate office equipment

Secondary Job Functions

• Provides basic reference service; directs library users to appropriate staff member
• Shifts books as needed to create more space in stacks
• Re-orders paper for copiers and printers as needed
• Informs campus of library hours, closures for break, etc.
• Produces signage for library

Qualifications

• Bachelor degree, required
• One or more years’ professional library experience, desired; without library experience, evidence of strong customer service and organizational skills
• Must be flexible and willing to work odd hours during opening week and finals

• Excellent interpersonal skills and positive attitude about working with other people.
• Must demonstrate intercultural competence, working well with people from all backgrounds
• Demonstrated ability to communicate well, both orally and in writing.
• Familiarity with basic computer operations, and ability to learn and use an integrated library system.
• Ability to think independently and show initiative to quickly resolve problems.
• Highly organized team player.
• Must be conscientious, dependable, even-tempered, congenial and able to work cooperatively.

Please send a letter of interest, and resume (including the names of three references) and any college transcripts. Review of applications will begin immediately and will continue until filled. Interested applicants should send a cover letter, resume, three references and transcripts to the following address:

 Director of Human Resources
 Illinois College
 1101 West College
 Jacksonville, Illinois 62650
 ICHR@mail.ic.edu   

Illinois College is an equal opportunity employer and encourages applications from underrepresented minorities and women. 

Additional Info & Requirements

Qualifications

• Bachelor degree, required
• One or more years’ professional library experience, desired; without library experience, evidence of strong customer service and organizational skills
• Must be flexible and willing to work odd hours during opening week and finals

• Excellent interpersonal skills and positive attitude about working with other people.
• Must demonstrate intercultural competence, working well with people from all backgrounds
• Demonstrated ability to communicate well, both orally and in writing.
• Familiarity with basic computer operations, and ability to learn and use an integrated library system.
• Ability to think independently and show initiative to quickly resolve problems.
• Highly organized team player.
• Must be conscientious, dependable, even-tempered, congenial and able to work cooperatively.

The Community

Illinois College is a residential, private liberal arts college located in historic Jacksonville, Illinois, 70 miles northeast of Saint Louis, Missouri, and 30 miles west of Springfield, the Illinois State Capitol. True to its founding vision in 1829, Illinois College is a community committed to the highest standards of scholarship and integrity in the liberal arts. Illinois College promotes academic freedom, equality of opportunity, and human dignity through an increasingly diverse student population, currently comprised of 26 percent underrepresented students. The College develops in its students qualities of mind and character needed for fulfilling lives of leadership and service, fostering academic excellence rooted in opportunities for experiential learning while preparing students for lifelong success.

HR Info

ICHR@mail.ic.edu

Please send a letter of interest, and resume (including the names of three references) and any college transcripts. Review of applications will begin immediately and will continue until filled. Interested applicants should send a cover letter, resume, three references and transcripts to the following address:

 Director of Human Resources

 Illinois College

 1101 West College

 Jacksonville, Illinois 62650

 ICHR@mail.ic.edu  

Illinois College is an equal opportunity employer and encourages applications from underrepresented minorities and women.