Job Description
Role: Assists the Foundation Director with administration of High Plains Library District Foundation for the High Plains Library District.
Major Duties and Responsibilities:
30% - DEVELOPMENT SUPPORT –Actively works with the Foundation Director to identify and prioritize short and long term funding, and to identify and rate fund raising prospects; Plans and initiates strategies to procure financial support through private businesses, foundations and corporations; Drafts all new funding agreements using pre-approved funding agreement templates; Assists with fund development and recognition events, donor stewardship activities and donor prospects; Compiles new community and corporate engagement activities related to special events in order to raise funds; Receives inbound inquiries to the Foundation and directs them as appropriate; Maintains mailing lists for direct mail, social media and other communications; Assists with Foundation messaging in print, broadcast and digital media. E
30% - RESEARCH AND REPORTS – Researches contributions, grant sources and individual and corporate donors; Writes, submits and reports on grant research; Prepares spreadsheets, models, graphics and reports as needed by Foundation Director and Foundation Board of Trustees in order to provide accountability for funds raised and distributed for High Plains Library District programs and services. E
20% - CLERICAL ASSISTANCE - Maintains grant and funding records through data entry, tracking and reporting of grants, payments, reports and proposals for distribution; Processes disbursement requests; Records and acknowledges all incoming donor gifts using a Donor Management System, miscellaneous contributions, checks and receipts in compliance with state and federal laws, fact sheets and grant guidelines; Maintains proper records for accounting purposes in the absence of the Foundation Director.
15% - MEETING SUPPORT – Prepares agendas and records minutes of Foundation Board of Directors meetings; Schedules regular meetings with the staff liaisons representing the branch and outreach libraries. E
5% - OTHER DUTIES – Assists with VISTA Volunteer and Interns as they are available to the Foundation; Other duties as assigned. N
Minimum Requirements:
Education:
Associates Degree (Bachelors Degree preferred)
Experience:
Minimum of two years’ experience in similar position
Or any equivalent combination of education and experience that provides the critical success factors.
District Success Factors:
Focuses on the customer
Initiative
Contributes to a positive work environment
Strategic thinking
Pursues personal development
Continuous improvement
Takes pride in the workplace
Emotionally intelligent
Tactful
Knowledge of public library operations
Creativity
Job Success Factors:
Knowledge of public library services and purpose
Knowledge of Nonprofit development and operations including best principles and practices of a
foundation and/or 501c (3)
Knowledge of marketing: print, broadcast and digital media
Ability to convey the mission and vision of HPLD and its Foundation
Strong organizational and time management skills
Exceptional attention to detail
Excellent writing and research skills
Keen aptitude for analysis, organization and problem solving
Creation of effective processes
Skilled in general accounting
Skilled in developing funding
Skilled in Word, Excel, Outlook, PowerPoint, donor database, social media platforms, internet
and basic computer operation.
Skilled in planning events
Skilled in statistics and research
Skill in customer relations
Skill in critical thinking
Skill in multi-tasking
Skill in interpersonal communication and relationships
Able to use proper grammar orally and in writing
Able to work under pressure
Able to operate various office equipment including copiers and printers
Able to use good judgment
Able to work in teams
Able to work with confidential information
Able to anticipate needs
Physical Success Factors: Ability to lift 20 lbs.
This Job Description is not a complete statement of all duties and responsibilities comprising this position.
Website
https://www.mylibrary.us/
Human Resources / Job Listings
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=02b46484-ea12-4af4-b8b0-c0085fe9b4d7&ccId=19000101_000001&type=MP&lang=en_US
HR Info
Human Resources 970-506-8590
For more information regarding open positions and to apply online, please visit our website at www.MyLibrary.us