Accounting Clerk

Poudre River Public Library District

Webster House Administration Center

Application Deadline

Apply By Jul 26th, 2016

Wages

$16.63 to $19.56 per Hour   Calculate

Location

Fort Collins, CO

Hours

30.00

MLS

Not Specified

Minimum Education

High School (or Equivalent)

Library Experience

Not Specified

Supervisory Experience

Not Specified

Type of Library

Public

This job is more than 3 weeks old or the application deadline has passed.

Job Description

Summary: Compiles, classifies, records, verifies, and maintains data and payments to accounts payable and receivable records by performing the following duties.

Job Title:                    Accounting Clerk

Reports To:               Finance Officer

Department:             Administration

Location:                   Webster House Administration Center

FLSA Status:            Non-Exempt

Work Schedule:          Monday – Friday, Part-time 30 hours per week

Salary Range:             $16.63 - 19.56 (Salaries are paid biweekly) 

Essential Duties and Responsibilities include the following:

  • Reviews and posts receipts and payments to appropriate ledgers, spreadsheets, records, and databases.
  • Prepares, sorts, copies, files, and mails invoices, receipts, checks, correspondence, and other requested items.
  • Audits invoices against purchase orders, researches discrepancies, determines charge numbers and processes/approves for payment.
  • Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
  • Researches and processes returns, refunds, freight charges, cost of lost or damaged goods, and similar items.
  • Reconciles monthly purchasing card statements. Updates online account coding for all Library District purchase card statements.
  • Answers accounts payable inquiries and follows up.
  • Prepares analysis and summaries of accounts.
  • Monitors accounts payable to ensure payments are accurate and timely.
  • Assist in monthly and annual closings.
  • Maintains inventory of supplies; orders office supplies, as needed.
  • Maintains and compiles records, logs and reports.
  • Works closely with City of Fort Collins (COFC) Accounting Department to ensure all invoices, monthly reports are current and complete.
  • Creates and maintain databases; enter data; develop special reports.
  • Assists with related special projects, as required, including preparing accounts payable checks, contacting COFC Purchasing Department, and troubleshooting issues in Finance Officer’s absence.
  • Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

Associate's degree (A. A.) or equivalent from two-year college or technical school; or one year of related experience; or equivalent combination of education and experience.

Language Abilities:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. 

Math Abilities:

Ability to calculate figures and amounts such as discounts, proportions and percentages.

Reasoning Abilities:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have knowledge of word processing software; spreadsheet software; accounting software and payroll systems.

Certificates and Licenses:

None required.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to handle or feel. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel or crouch.

Additional Info & Requirements

Preferred Experience:

- Paying vendor invoices/Accounts payable

- JD Edwards (JDE)

- Public Sector

The Community

Located in northern Colorado, Fort Collins is home to Colorado State University and an outstanding public school system.

Nestled at the base of the Rocky Mountains, Fort Collins offers exciting recreational opportunities, unique cultural offerings, and is a regional center for employment and shopping.

Throughout the year, live music and entertainment, as well as great local dining, can be found throughout the historic downtown area. Fort Collins offers the convenience of a small town with all the amenities of a larger city.

If you are seeking the Colorado lifestyle and a community in which you can reinvent and reinvigorate yourself then Fort Collins is your city.

For more information, please visit the City of Fort Collins website:  http://www.fcgov.com/visitor/

Website
https://www.poudrelibraries.org/

Human Resources / Job Listings
https://www.poudrelibraries.org/jobs/

HR Info

Please visit our website and apply online. 

https://fcgov.csod.com/ats/careersite/search.aspx?site=2&c=fcgov

 

Posted Jul 12, 2016