LibraryJobline

Job Description

Under limited supervision, serves as the manager of a specific division or area and is responsible for planning, leading, managing, and evaluating library operations and staff. Ensures that all services are in alignment with the library's strategic goals and are implemented effectively. Responsible for supervising, training, and evaluating subordinate staff, establishing standards for services and collections, monitoring the budget, researching and formulating long range goals, developing policies, and planning and evaluating programs, services, and goals. Reports to the Library Manager.
 
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Examples of Duties

• Supervises, directs and evaluates assigned staff of employees and volunteer workers; processes employee concerns and problems; directs work; counsels, disciplines and completes employee performance appraisals.
• Coordinates work activities; organizes, prioritizes and assigns work; monitors status of work in progress and inspects completed work; consults with assigned staff; assists with complex problem situations and provides technical expertise.
• Coordinates library selection process; assists with collection development; selects materials for purchase; receives and processes materials for inclusion in the library collection; repairs or discards damaged/obsolete materials.
• Assists in ensuring compliance with all applicable policies, procedures, rules, regulations and standards.
• Prepares or completes various forms, reports, correspondence, receipts, requests for materials, supply orders, patron records, statistical data, in-house manuals, patron guides or other documents.
• Reviews and recommends software programs to improve the efficiency of the day-to-day operations.
• Troubleshoots hardware and software at all library locations.
• Participates in hiring process for full-time and part-time library staff.
• Examines statistical data to make workflow improvements or schedule changes.
• Supervises, evaluates and trains staff through ongoing feedback and annual performance evaluations.
• Assists patrons in all aspects of public service, including locating information from print and non-print sources, teaching patrons how to use library catalog, databases, and assisting patrons with concerns about library policy.
• Supervises and evaluates operations of area of responsibility, programs, and services by making site visits and meeting with staff.
• Supervises subordinate personnel, including training, scheduling, assigning and evaluating work.
• Develops programs and services that meet the needs of the public and are aligned with best practices set forth by ALA and state educational standards and works with granting agencies to obtain funding for projects.
• Assists with the development, monitoring, and implementation of the relevant budget.
• Coordinates programs and services by working with agencies and organizations outside the library to develop programs of mutual interest, working with City departments, and ensuring that services are reaching the community.
• Acts as a mentor to staff by assisting with their professional development and morale, and providing assistance as needed.
• Provides classes, events, and programs to the community and staff.
• Serves as Library Manager in their absence.
• Participates in strategic planning related to the area of responsibility.
• Oversees programming and outreach efforts for area of responsibility for all Suffolk Public Libraries.
• Determines community needs through the development and implementation of an outreach plan for the area of responsibility as well participating in other community outreaches.
• Performs other related duties as required.

Additional Info & Requirements

• Knowledge of the policies, procedures, and activities of the City and or departmental practices as they pertain to the performance of duties relating to the position.
• Knowledge and understanding of technological needs of a library system and able to continually evaluate the current operating system to update, maintain, improve, and change the system to ensure optimal operations for both public access and staff users.
• Knowledge of the terminology, principles and methods utilized within the department.
• Knowledge of the methods and techniques for development and administering programs.
• Knowledge of the principles of supervision, and able to effectively lead, motivate, and evaluate assigned staff.
• Knowledge of local and national library policy effecting the provision of library services and able to determine the application of policy to daily activities.
• Knowledge and proficiency of computers and software programs typically utilized in the position.
• Skilled and responsible for actions of others, requiring development of procedures and constant decisions affecting subordinate workers, customers, or others in the general public; works in a very fluid environment with guidelines but significant variation.
• Ability to troubleshoot specific operating problems and correct to ensure continuous operating. Understands the technical services areas of the library system and able to provide supervisory assistance in performing such tasks.
• Ability to keep abreast of any changes in policy, methods, administrative changes, or related operations updates as they pertain to departmental operations and activities.
• Ability to comprehend, interpret, and apply regulations, procedures, and related information.
• Ability to effectively communicate and interact with subordinates, supervisors, and members of the general public, and all other groups involved in the activities of the department.
• Ability to assemble information and make written reports and documents in a concise, clear, and effective manner.
• Ability to use independent judgment and work with little direct supervision as situations warrant.
• Ability to use mathematical formulas to perform required calculations.
• Ability to read, understand, and interpret technical reports and related materials.
• Ability to coordinate or determine time, place or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities.
• Ability to instruct and train others through explanation, demonstration and supervised practice or makes recommendations based on technical expertise.
• Ability to assists with achieving moderate economies and/or preventing moderate losses through the management of a small division.
• Ability to use addition, subtraction, multiplication and division, and/or calculates ratios, rates and percents.
• Ability to read professional literature and technical manuals; speaks to groups of employees, other public and private groups.
• Ability to perform supervisory work involving policy and guidelines, solving both people and work related problems; requires continuous, close attention for accurate results or frequent exposure to unusual pressures.
• Ability to make moderately serious impact decisions - affects work unit and may affect other units or citizens.
• Ability to inspect items for proper length, width, and shape, visually with job-related equipment.
• Ability to deal with people beyond giving and receiving instructions.
• Ability to adapt and perform under minimal stress when confronted with an emergency.

HR Info

Apply at agency.governmentjobs.com/suffolkva