LibraryJobline

Job Description

Title

Cataloging and Collections Maintenance Assistant

Department

Dayton Memorial Library (DMLD)

Position Category

Staff

FTE

1.0

Schedule

Monday-Friday

7:30am-4:00pm

Will driving be required?

No

Requested start date for this position

07/31/2017

Pay Rate

$15.78/hour

Benefits Eligible

Yes

Campus Location

Northwest Denver

Full-time or Part-time

Full-Time

Posting Number

201101009

Position Summary Information

Job Summary

The Cataloging and Collections Maintenance Assistant is a full-time staff position in the Collections and Resource Management Department. The position is responsible for copy cataloging; handling routine catalog maintenance tasks; resolving cataloging problems of varying levels of difficulty; assisting with tasks related to binding, claiming, weeding, and checking in microfiche and print journals; and managing gift books. The position also participates in collection maintenance projects and maintains procedures pertaining to the job.

Major Duties and Responsibilities

1. (30%) Responsible for copy cataloging of monographic, serial, government document, audiovisual, and special materials for the Dayton Memorial Library. Reviews and edits catalog records supplied by contract cataloging vendors. Matches vendor-supplied bibliographic and item records against individual books; verifies correctness and appropriateness of information; modifies records as necessary, applying established rules of copy cataloging; uses automated cataloging systems to effectively perform these tasks. Executes bibliographers’ decisions to add or not add gift books to the collection.

2. (30%) Responsible for handling routine catalog maintenance tasks. Sorts and distributes catalog maintenance requests referred from staff; processes withdrawal and relocation requests; updates items, holdings, and bibliographic information in the online catalog; updates library holdings in OCLC WorldCat database as appropriate; supervises the processing of physical materials.

3. (15%) Resolves catalog problems of varying levels of difficulty. Identifies, evaluates and corrects problems affecting the retrieval of bibliographic records in Sierra database; corrects call numbers, bibliographic and holdings information; searches, identifies, modifies, and exports correct OCLC WorldCat records into the Sierra database for missing or incorrect bibliographic and authority records.

4. (15%) Participates in cataloging and catalog maintenance projects such as database cleanup and reclassification projects; assists in or leads project planning and supervision. Documents and maintains procedures pertaining to the job. Assists in supervising and training student assistants in the unit as needed. Receives and distributes library mail and newspapers.

5. (10%) Assists with tasks related to binding, claiming, withdrawing, and checking in microfiche and print journals. Pulls and prepares journals for binding; regularly runs and investigates claims; pulls and processes weeded monographic and serial resources; manages monograph mending; removes library holdings from OCLC WorldCat; maintains accurate journal check-in records; troubleshoots periodicals delivery issues with vendors.

6. Other duties as assigned.

7. Performs related duties necessary to support the Regis and Library missions.

Decision Making: (Level of difficulty or intensity of the mental process and is it routine or non-routine.)

Decisions range from routine to more complex. Incumbent must be able to distinguish between multiple bibliographic records and select the most correct record that matches the materials in hand. Incumbent must be able to prioritize and organize workflow. The incumbent must also be able to assess the abilities of the work study students assigned him/her, assign appropriate tasks, and monitor completeness and accuracy. Using documentation, the incumbent must be able to ascertain the variances in the types of documents being bound and set binding formats and master records appropriately.

Scope of Authority: Financial, program, specific activity (Amount of freedom to establish methods to complete assignments.)

• This position does not have financial authority.

• There is limited authority in scheduling the workflow in the department. Most duties and responsibilities are performed on a daily basis. Some are performed weekly or annually. Workflow is scheduled to allow for optimum use of available time.

• There is great authority in scheduling student worker schedules to allow for optimum use of available time.

• Projects can be initiated by the assistant and discussed with the supervisor. Once approved, the method by which the project is performed is under the authority of the assistant.

• Consults with Collections and Resource Management Librarian, and/or Cataloging Librarian to make cataloging decisions beyond routine copy cataloging and maintenance decisions.

• Sets binding schedules to academic calendars so as to minimize inconvenience to students, faculty and staff.

Communication: (Interpersonal level of communication, e.g., factual, interpretative, motivational.)

• In person/telephone: to answer a question or to provide supervisor with information: supervisor; daily.

• In person: to supervise and train students in the daily process of monographs, serials, and government documents: student; daily.

• In person/telephone: to answer questions related to cataloging and collection maintenance: other departments within the library; daily.

• In person/telephone/campus mail: send out information etc.: campus departments; daily.

• In person/telephone/mail: to inquire about periodicals being sent to bindery: customer-Denver Bookbinding; frequently during binding season.

• Telephone/mail/e-mail: to inquire about periodical/newspaper subscriptions: customer-EBSCO Subscription Services; Weekly except during the beginning of the calendar year when new subscriptions and renewals occur (then frequently.)

Results of Actions: (Impact of results on the department/Regis.)

If errors are made or duties not performed in a timely manner, materials are unavailable to the students, staff, and faculty, causing a loss of integrity in the work each accomplishes. Students and faculty use periodicals heavily and are very dependent on current, accurate information. Inability to access this information leads to great frustration for the student, who must then go to another library. This dissatisfaction jeopardizes the library’s credibility and could cause departmental and institutional embarrassment and the possibility of a student being unable to complete a critical assignment in a timely manner.

Minimum Qualifications

o One year of library experience.

o Ability to work with highly detailed information in an online environment.

o Strong organizational and problem solving skills.

o Good interpersonal and communication skills.

o Computer experience and ability to work with standard and specialized computer applications.

o Familiarity with a library integrated system, preferably III Sierra.

Skills: (Psychomotor activities needed to perform tasks.)

Expert typing and filing skills.

Demonstrated communication skills.

Demonstrated computer skills, in particular use of an automated library system, the Internet and e-mail.

Knowledge: (Body of and level of information necessary to perform a duty.)

Knowledge of the Library of Congress Classification System.

Knowledge of the Superintendent of Documents Classification Scheme (SuDocs) and Instructions to Depository Libraries published by the U.S. Government Printing Office.

Knowledge of OCLC Bibliographic Formats Manual.

Knowledge of national library standards and practices.

Knowledge of library filing rules.

Knowledge of library terminology and procedures, especially in the area of serials and government publications.

Knowledge of LUMEN (Innovative Interfaces, Inc.) computer system documentation and ability to apply it to daily applications, including serials/acquisitions module, circulation module and bibliographic maintenance module.

Abilities: (Application of knowledge, i.e., intensity, duration, frequency of mental capabilities needed to perform tasks.)

Ability to read and interpret complex rules and procedures.

Ability to apply basic principles and techniques of supervision.

Ability to plan and organize the activities (workflow) of student workers.

Ability to communicate ideas, persuade student workers to accept the ideas and to guide individuals to accomplish the tasks.

Ability to modify leadership style and management approach to reach a goal.

Physical and Mental: (Frequency, duration, very easy to very hard, essential to helpful)

Lifting & Carrying:

Ability to lift heavy volumes from shelves or carts and to lift boxes of books and distribute to proper locations on a daily basis. Use of dolly or book cart is available.

Pushing & Pulling:

Ability to push a heavy book cart loaded with bound periodicals. Use of additional person is encouraged.

Pulling heavy drawers loaded with microfiche or microfilm.

Body Positions:

Primarily seated in front of computer terminal, arms bent in typing position.

Bending or stretching to reach materials located on upper or lower shelves on a frequent basis.

Body Movements:

Bending and lifting to pick up boxes daily. Stretching to reach materials on upper or lower shelves daily.

Walking

Hand Use:

Filing (separating and inserting card stock in file drawers).

Opening pages of periodicals to find publication information.

Opening periodicals and inserting detection strip securely and unobtrusively in between pages or spine of bound volumes. Care needs to be taken to avoid cuts.

Typing or use of keyboard.

Use of computer scanning wand.

Sense of Touch:

Caution needs to be taken with detection strips and sharp blades because they may cut or puncture skin.

Hearing:

Ability to answer telephone, receive verbal instructions and answer questions.

Vision:

Ability to see computer screen and follow written instructions.

Ability to read the titles of monographs, periodicals, government documents, written manuals.

Mental:

Mathematics: (Counting, adding, subtracting etc.)

Basic calculations (addition, fractions).

Ability to measure (widths of materials).

Remembering: (Recalling information)

General recall of recently handled materials.

Recall of instructions and procedures.

Language Ability: (Reading, writing, speaking)

Ability to determine publishing information from the written page.

Ability to read detailed documentation in English.

Ability to clearly express written and oral communications.

Reasoning: (Judgment and decision making)

Ability to supervise student assistants: assess students’ abilities and assign tasks.

Ability to interpret rules and procedures from a variety of manuals from the Federal Government and computer sources.

Ability to schedule workflow and set priorities.

Ability to effectively apply principles of supervision to direct and motivate student assistants.

Working Conditions: (Physical environment)

Extensive use of computer terminal may lead to headaches, eyestrain and wrist problems.

Regular lifting of heavy boxes of books or bound periodicals or pushing or pulling of loaded book carts may cause back or muscle pain.

Preferred Qualifications

One year of library experience in collection and resource management.

Experience with OCLC and MARC records for bibliographic information is desirable.

About Regis

Regis University, inspired by its Jesuit Catholic heritage, has been committed to academic excellence, personal development and community engagement since its founding in 1877. Regis provides values-based education at the undergraduate, graduate and doctoral levels and is accredited by the Higher Learning Commission: A Commission of the North Central Association of Colleges and Schools. Its motto, “Men and Women in Service of Others,” describes the purpose of Jesuit education: to form men and women who use their knowledge in the unselfish service of others. Regis is composed of five colleges: the College of Contemporary Liberal Studies, Regis College, College of Computer & Information Sciences, College of Business & Economics, and Rueckert-Hartman College for Health Professions, which includes the schools of pharmacy, physical therapy and nursing.

Beyond its historic campus in Northwest Denver, there are Regis campuses in Thornton, the Denver Tech Center and in Colorado Springs. Regis currently serves about 10,000 students in online and campus environments and has been ranked as a top school in the Western Region for 20 consecutive years by U.S. News & World Report.

Posting Detail Information

UA EEO Statement

This statement is intended to indicate clearly that the University is morally committed to the principles of nondiscrimination – that we want to do this rather than just have to by law.

“In accordance with its Jesuit Catholic mission, Regis University is committed to maintaining a humane atmosphere in which the civil rights of every individual are recognized and respected. Regis University does not unlawfully discriminate in either the provision of educational services or in employment practices on the basis of race, color, religion, national origin, creed, ancestry, gender, age, marital status, sexual orientation, military or veteran status, physical or mental disability, or any other characteristic protected by local, state, or federal law. Within this context, Regis University does reserve the right to give employment preference to persons who demonstrate by word and practice a commitment to the University’s mission and educational goals.”

Non-discrimination Notice

Regis University does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, veteran status, marital status, pregnancy, parental status, gender identity, sexual orientation, genetic information or any other legally protected status in any of its policies, programs or activities and provides equal access to education.

Review the complete Regis University Nondiscrimination Notice at: Non-discrimination Notice

Open Until Filled (Positions may remain open until we have an adequate applicant pool or the close date listed, whichever occurs first. Please consider applying for positions as soon as possible)

Yes

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