The Cataloging and Collections Maintenance Assistant is a full-time staff position in the Collections and Resource Management Department. The position is responsible for copy cataloging; handling routine catalog maintenance tasks; resolving cataloging problems of varying levels of difficulty; assisting with tasks related to binding, claiming, weeding, and checking in microfiche and print journals; and managing gift books. The position also participates in collection maintenance projects and maintains procedures pertaining to the job.
1. (30%) Responsible for copy cataloging of monographic, serial, government document, audiovisual, and special materials for the Dayton Memorial Library. Reviews and edits catalog records supplied by contract cataloging vendors. Matches vendor-supplied bibliographic and item records against individual books; verifies correctness and appropriateness of information; modifies records as necessary, applying established rules of copy cataloging; uses automated cataloging systems to effectively perform these tasks. Executes bibliographers’ decisions to add or not add gift books to the collection.
2. (30%) Responsible for handling routine catalog maintenance tasks. Sorts and distributes catalog maintenance requests referred from staff; processes withdrawal and relocation requests; updates items, holdings, and bibliographic information in the online catalog; updates library holdings in OCLC WorldCat database as appropriate; supervises the processing of physical materials.
3. (15%) Resolves catalog problems of varying levels of difficulty. Identifies, evaluates and corrects problems affecting the retrieval of bibliographic records in Sierra system; corrects call numbers, bibliographic and holdings information; searches, identifies, modifies, and exports correct OCLC WorldCat records into Sierra for missing or incorrect bibliographic and authority records.
4. (15%) Participates in cataloging and catalog maintenance projects such as database cleanup and reclassification projects; assists in or leads project planning and supervision. Documents and maintains procedures pertaining to the job. Assists in supervising and training student assistants in the unit as needed. Receives and distributes library mail and newspapers.
5. (10%) Assists with tasks related to binding, claiming, withdrawing, and checking in microfiche and print journals. Pulls and prepares journals for binding; regularly runs and investigates claims; pulls and processes weeded monographic and serial resources; manages monograph mending; removes
library holdings from OCLC WorldCat; maintains accurate journal check-in records; troubleshoots periodicals delivery issues with vendors.
6. Other duties as assigned.
7. Performs related duties necessary to support the Regis and Library missions.
Regis University, inspired by its Jesuit Catholic heritage, has been committed to academic excellence, personal development and community engagement since its founding in 1877. Regis provides values-based education at the undergraduate, graduate and doctoral levels and is accredited by the Higher Learning Commission: A Commission of the North Central Association of Colleges and Schools. Its motto, “Men and Women in Service of Others,” describes the purpose of Jesuit education: to form men and women who use their knowledge in the unselfish service of others. Regis is composed of five colleges: the College of Contemporary Liberal Studies, Regis College, College of Computer & Information Sciences, College of Business & Economics, and Rueckert-Hartman College for Health Professions, which includes the schools of pharmacy, physical therapy and nursing.
Beyond its historic campus in Northwest Denver, there are Regis campuses in Thornton, the Denver Tech Center and in Colorado Springs. Regis currently serves about 10,000 students in online and campus environments and has been ranked as a top school in the Western Region for 20 consecutive years by U.S. News & World Report.
o Education: High School or equivalent
o 1 year of library experience
o Ability to work with highly detailed information in an online environment
o Strong organizational and problem solving skills
o Excellent interpersonal and communication skills
o Demonstrated computer skills
o Familiarity with an integrated library system, preferably III Sierra.
o Experience with OCLC and MARC records for bibliographic information.
o Library experience in collections and resource management/technical services