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Job Description

Role: Provides administrative and clerical support for Human Resources programs and services.

Major Duties and Responsibilities:

25% - RECORDS RETENTION & DATA ENTRY- Creates and maintains personnel files, enters data into the ADP HRIS system and insurance carrier websites, uploads documents and forms to intranet, and enters and maintains other records and data in order to organize communicate, and store personnel information.  E

15% - EMPLOYMENT - Creates and uploads job postings, assists applicants and supervisors with process and online application process, and formats interview questions in order to support the employment process.  E

15% - TRAINING -, Maintains training records by recording attendance and compiling training session feedback, assembles new hire orientation forms and training packet, and assists the Training Specialist as needed in order to support the training function.  E

10% - RESEARCH & REPORTS - Researches topics, summarizes information, and presents findings; gathers data and provides statistical reports, and updates ongoing statistical reports in order to provide research and statistical summaries.  E

10% - BENEFITS - Assembles benefits enrollment packets, processes enrollments, and reconciles billings in order to support benefits administration.  E

10% - COMPENSATION - Tracks budgeted position changes (position control), maintains budget spreadsheet, and creates merit increase letters in order to support the compensation program.  E

5% - SAFETY - Reports injuries, drafts and distributes required letters and other information regarding injuries and medical care providers, and provides lost time data to insurance carrier in order to support injured employees.  E

5% - DSS MEETING ROOM - Provides back-up support to the Executive Assistant in scheduling, promoting, and other tasks involved in administering the public's use of the meeting room at the DSS building.  E

5% - OTHER DUTIES - Supports volunteer coordinators in branch libraries, supports Community Relations and Marketing to maintain and update volunteer opportunities posted on websites and social media, assists with volunteer appreciation events; and provides other assistance as needed in order to ensure the smooth operation of the Human Resources department. N
 

Minimum Requirements:

Education: 

Associates Degree (Bachelor's Degree preferred)

Experience: 

6 months of similar or previous experience or any equivalent combination of education and experience that provides the critical success factors.

Skilled in Windows, Word, Excel, Outlook, PowerPoint, Internet Explorer, ADP HRIS system.

Or any combination of experience and education which provides the success factors.

District Success Factors:

Focuses on the customer

Initiative

Contributes to a positive work environment

Strategic thinking

Pursues personal development

Continuous improvement

Takes pride in the workplace

Emotionally intelligent

Tactful

Knowledge of public library operations

Creativity

Job Success Factors:

Knowledge of Human Resource programs and services

Knowledge of employment laws

Knowledge of statistics and research

Skill in customer relations

Skill in critical thinking

Skill in multi-tasking

Skill in interpersonal communication and relationships

Able to use proper grammar orally and in writing

Able to use Excel to develop formulas

Able to use mail merge to create letters using Excel and Word

Able to work under pressure

Able to operate various office equipment including copiers

Able to use good judgment

Able to work in teams

Able to work with confidential information

Able to anticipate needs

Physical Success Factors: 

Office setting

Ability to lift 20 lbs.

This Job Description is not a complete statement of all duties and responsibilities comprising this position.

Additional Info & Requirements

Pay Grade: 40
Compensation/Benefits: $19.29 - $26.09/hr plus paid time off and part-time benefits
FLSA Classification: Non-exempt
Hours: 20 hrs/wk; Monday through Friday business hours
Location: Human Resources Department, Administration, Greeley, Colorado
Supervisor: Associate Director of Human Resources and Facilities
Supervises: None
Deadline: Open until filled

Website
https://www.mylibrary.us/

Human Resources / Job Listings
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=02b46484-ea12-4af4-b8b0-c0085fe9b4d7&ccId=19000101_000001&type=MP&lang=en_US

HR Info

Human Resources 970-506-8587

For more information regarding open positions and to apply online, please visit our website at www.MyLibrary.us