Human Resources Assistant
High Plains Library District
Administration and Support Services, Greeley, CO
Job Description
Role: Provides administrative and clerical support for Human Resources programs and services.
Major Duties and Responsibilities:
25% - RECORDS RETENTION & DATA ENTRY- Creates and maintains personnel files, enters data into the ADP HRIS system and insurance carrier websites, uploads documents and forms to intranet, and enters and maintains other records and data in order to organize communicate, and store personnel information. E
15% - EMPLOYMENT - Creates and uploads job postings, assists applicants and supervisors with process and online application process, and formats interview questions in order to support the employment process. E
15% - TRAINING -, Maintains training records by recording attendance and compiling training session feedback, assembles new hire orientation forms and training packet, and assists the Training Specialist as needed in order to support the training function. E
10% - RESEARCH & REPORTS - Researches topics, summarizes information, and presents findings; gathers data and provides statistical reports, and updates ongoing statistical reports in order to provide research and statistical summaries. E
10% - BENEFITS - Assembles benefits enrollment packets, processes enrollments, and reconciles billings in order to support benefits administration. E
10% - COMPENSATION - Tracks budgeted position changes (position control), maintains budget spreadsheet, and creates merit increase letters in order to support the compensation program. E
5% - SAFETY - Reports injuries, drafts and distributes required letters and other information regarding injuries and medical care providers, and provides lost time data to insurance carrier in order to support injured employees. E
5% - DSS MEETING ROOM - Provides back-up support to the Executive Assistant in scheduling, promoting, and other tasks involved in administering the public's use of the meeting room at the DSS building. E
5% - OTHER DUTIES - Supports volunteer coordinators in branch libraries, supports Community Relations and Marketing to maintain and update volunteer opportunities posted on websites and social media, assists with volunteer appreciation events; and provides other assistance as needed in order to ensure the smooth operation of the Human Resources department. N
Minimum Requirements:
Education:
Associates Degree (Bachelor's Degree preferred)
Experience:
6 months of similar or previous experience or any equivalent combination of education and experience that provides the critical success factors.
Skilled in Windows, Word, Excel, Outlook, PowerPoint, Internet Explorer, ADP HRIS system.
Or any combination of experience and education which provides the success factors.
District Success Factors:
Focuses on the customer
Initiative
Contributes to a positive work environment
Strategic thinking
Pursues personal development
Continuous improvement
Takes pride in the workplace
Emotionally intelligent
Tactful
Knowledge of public library operations
Creativity
Job Success Factors:
Knowledge of Human Resource programs and services
Knowledge of employment laws
Knowledge of statistics and research
Skill in customer relations
Skill in critical thinking
Skill in multi-tasking
Skill in interpersonal communication and relationships
Able to use proper grammar orally and in writing
Able to use Excel to develop formulas
Able to use mail merge to create letters using Excel and Word
Able to work under pressure
Able to operate various office equipment including copiers
Able to use good judgment
Able to work in teams
Able to work with confidential information
Able to anticipate needs
Physical Success Factors:
Office setting
Ability to lift 20 lbs.
This Job Description is not a complete statement of all duties and responsibilities comprising this position.
Additional Info & Requirements
Pay Grade: 40
Compensation/Benefits: $19.29 - $26.09/hr plus paid time off and part-time benefits
FLSA Classification: Non-exempt
Hours: 20 hrs/wk; Monday through Friday business hours
Location: Human Resources Department, Administration, Greeley, Colorado
Supervisor: Associate Director of Human Resources and Facilities
Supervises: None
Deadline: Open until filled
Website
https://www.mylibrary.us/
Human Resources / Job Listings
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=02b46484-ea12-4af4-b8b0-c0085fe9b4d7&ccId=19000101_000001&type=MP&lang=en_US
HR Info
Human Resources 970-506-8587
For more information regarding open positions and to apply online, please visit our website at www.MyLibrary.us