Job is Expired Assistant Director of Facilities & Operations

University of Denver / University Libraries

Job deadline Open Until Filled   Job salary Not specified   Job type of library Academic   This job is located in Colorado Colorado

Job Description

Position Summary

The Assistant Director of Facilities & Operations is responsible for the overall management of University Libraries facilities, including the Anderson Academic Commons (AAC), the Bonfils Stanton Music Library in the Newman Center, and the off-site Hampden Center (HC) storage facility. The HC is a specialized facility that provides high-density storage and climate-controlled spaces for the Libraries collections, including archival materials, rare books, as well as art and other objects requiring preservation. Reporting to the Director of Business and Operations for University Libraries, this position supervises the AAC Building Coordinator and HC Supervisor, and liaises with several campus entities, including the Department of Facilities Management & Planning, Campus Safety, Enterprise Risk Management, and the Office of the University Architect. Major areas of oversight include the appearance, functional operation, and maintenance of Libraries’ buildings, business continuity planning, safety and security procedures, as well as coordination of major renovation or construction projects for the Libraries. Both the AAC and the HC work closely with internal and external partners, and the Assistant Director manages facilities and associated operations in ways that meet partners’ needs, as well as those of the University Libraries. This position also oversees the Libraries facilities budget, and serves as chair of the University Libraries Emergency Committee. 

 

Essential Functions

Facilities Management

  • Responsible for the overall management and maintenance of Libraries facilities at the Main Library at the Anderson Academic Commons, the Bonfils Stanton Music Library in the Newman Center, and the off-site Hampden Center storage facility.
  • In coordination with direct reports, oversees the facilities, maintenance, and project functions of all Libraries buildings.
  • Regularly consults with campus partners to evaluate existing systems (HVAC, electric, mechanical, plumbing etc.) to plan for upgrades and necessary maintenance.
  • Manages vendor and contractual services and budgets, including developing RFP's, bid and specification packages for repairs, maintenance, and remodeling projects.
  • Oversees planning, development, and management of facilities and project-related budgets, and any partnership agreements for the various University Libraries locations.
  • Makes recommendations for policies and procedures related to maintenance and security of buildings and ensures compliance with local, state, federal and institutional regulations.
  • Collaborates with AAC building occupants to create space and security agreements.
  • Ensures effective communication concerning facilities updates with Libraries’ units and AAC and Hampden building occupants.
  • Maintains files of building documents, usage statistics, blueprints, and project records in compliance with retention requirements.
  • Liaison for major correspondence with Facilities and other University departments associated with building renovations, changes, storage, and maintenance.

 

Collections Storage

  • Ensures secure storage for Libraries collections, manages access to materials and conducts long-term space planning projects in close collaboration with librarians and departmental leadership.
  • Works with internal and external clients and advises on service agreements, security plans, and workflows.
  • Oversees a records retention process for non-permanent University records in support of a University retention policy.
  • Policies and procedures for records, which includes documentation for storage and disposition at the Hampden Center facility, are developed in collaboration with various constituents, including the Curator of Special Collections and Archives, the Department of Enterprise Risk Management, and utilizes guidelines in accordance with University policies as well as local, state, and federal laws.

 

Business Continuity 

  • Develops, manages, and maintains business continuity planning for the University Libraries.
  • Works in collaboration with partners within the division and with various critical units on campus including contractors and external partners, to create a multi-dimensional continuity plan for all University Libraries units.
  • Provides training materials and annual training sessions for staff, memoranda of understanding and agreements with building partners, and serves as a liaison to external emergency responders.

 

Supervision 

  • Supervises two benefited staff responsible for the day-to-day operations of the AAC and the Hampden Center.
  • Hires, trains, and evaluates appropriate department members; delegates work, provides coaching for performance improvement.
  • Working with direct reports, assists with the development of budgets, work standards, and scheduling for facilities operations.

 

Knowledge, Skills and Abilities

  • Comprehensive knowledge of the concepts, practices, trends, and procedures for facilities management with the ability to apply that knowledge to appropriate situations.
  • Demonstrated ability to lead and manage complex projects involving budget, spatial, personnel, and construction components.
  • Demonstrated ability to engage in long-range strategic and financial planning and growth projections for facilities management and planning.
  • Knowledge of state and federal policies for facilities management.
  • Ability to understand and analyze complex technical matters and data involving facilities and make recommendations from that analysis.
  • Ability to anticipate facilities issues and develop creative resolution strategies.
  • Strong verbal and interpersonal communication skills; must be able to communicate with diplomacy and tact, both in person and on the telephone.
  • Excellent team work skills and ability to work with diverse individuals, including faculty, staff and students, as well as outside vendors, to resolve facilities issues.
  • High-level of comfort with software related to facilities management and planning and ability to learn new applications quickly.
  • Demonstrated ability to lead long term staffing plans for a diverse and dynamic workforce related to Libraries operations.
  • Familiarity with and passion for the mission and values of academic libraries.

 

Required Qualifications

  • Bachelor’s degree.
  • 4-6 years of professional experience in facilities management, operations, logistics or a related field.
  • Supervisory experience.

 

Preferred Qualifications

  • Advanced degree in business administration or project management.
  • Work experience in academic libraries or higher education.
  • Highly proficient understanding of records management and retention policies.

 

Work Schedule

Varying schedule depending upon the needs of the job.

 

Application Deadline 

For best consideration, please submit your application materials by 4:00 p.m. (MST) on Dec. 21, 2018.

 

Special Instructions

Candidates must apply online through www.du.edu/jobs to be considered. Only applications submitted online will be accepted. Once within the job description online, please scroll to the bottom of the page to apply.

 

To receive full consideration for the position, please include the following documents with your application:

  1. Resume
  2. Cover Letter

 

The University of Denver is committed to enhancing the diversity of its faculty and staff. We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, religion, sex, sexual orientation, gender identity, disability, military/ veteran status or any other status protected by law.

 

All offers of employment are based upon satisfactory completion of a criminal history background check.

 

Description of Community

The University of Denver Libraries, comprised of the Main Library at the Anderson Academic Commons, the Bonfils Stanton Music Library in the Newman Center, and the off-site Hampden Center storage facility, is a highly collaborative, team-based organization that serves a diverse population, ranging from our students, staff, and faculty to public and other academic patrons from the surrounding region. Opened on March 25, 2013, the Anderson Academic Commons is the campus centerpiece for collaborative, technology-infused teaching, learning and engagement. The University of Denver Libraries are central to discovery and creative interaction among students and faculty, and provide collections, services, personnel, and systems that support the teaching and research programs of the University. The institution is dedicated to the goal of building a culturally diverse and inclusive faculty and staff committed to teaching and working in a multicultural environment. 

Required Education

  • Bachelor's Degree

Experience (years)

Required Preferred
Supervisor - 1
Professional 4 -
Library - 1

Application Requirements

To receive full consideration for the position, please include the following documents with your application:

  1. Resume
  2. Cover Letter

HR Contact Information

Candidates must apply online through www.du.edu/jobs to be considered. Only applications submitted online will be accepted. Once within the job description online, please scroll to the bottom of the page to apply.

Masters Degree in a Program of Library and Information Science

Not specified

Salary

Not specified

Hours per week

Not specified

Evenings

Some

Weekends

Some

Benefits

Retirement
Medical
Dental
Paid Sick
Vacation/Holiday Leave

Date Posted

December 17th, 2018

Number of Views

284