Executive Assistant

High Plains Library District

District Support Services

Application Deadline

Open Until Filled

Wages

$20.26 to $27.42 per Hour   Calculate

Location

Greeley, CO

Hours

20.00

MLS

Not Required

Minimum Education

Associate's Degree

Library Experience

Not Required

Supervisory Experience

Not Required

Type of Library

Public

Social

This job is more than 3 weeks old or the application deadline has passed.

Job Description

Role:

Provides administrative assistance to Executive Director, Board of Trustees and other District Support Services departments.

Major Duties and Responsibilities:

30% - OFFICE SUPPORT – Word-processes documents, calculates data, creates and develops spreadsheets, organizes information and reports, graphs, charts, forms, manuals, presentations, and assists with District Support Services projects in order to provide administrative support. (Essential)

30% - MEETING SUPPORT – Prepares and distributes meeting agendas, takes minutes at Board of Trustee meetings, work sessions and management meetings; formats minutes for distribution; identifies decisions made, and routes minutes; makes room arrangements and sets up refreshments in order to provide meeting support. (Essential)

15% - RESEARCH & REPORTS – Researches topics, summarizes information, and presents findings; gathers data and provides statistical reports, and updates ongoing statistical reports in order to provide research and statistical summaries. (Essential)

25% - OTHER DUTIES – Schedules events in the public meeting room, answers and transfers incoming telephone calls, greets visitors at the front desk, and offers assistance to all those seeking help in order to provide customer service to the public, library district and staff; sets up refreshments at various events, and provides other assistance as needed in order to ensure the smooth operation of the department. (Essential)

Minimum Requirements:

Education:

Associates Degree (Bachelor’s Degree preferred) and previous experience in a similar position or any equivalent combination of experience which provides the critical success factors. 

Experience:

Skill in Windows, Word, Outlook, Internet Explorer, Excel, and PowerPoint

Able to read, write, and speak Spanish fluently (preferred)

Or any combination of education and experience which provides the success factors.

District Success Factors:

Focuses on the customer

Initiative

Contributes to a positive work environment

Strategic thinking

Pursues personal development

Continuous improvement

Takes pride in the workplace

Emotionally intelligent

Tactful

Knowledge of public library operations

Creativity 

Job Success Factors:

Knowledge of standard meeting protocol

Knowledge of statistics and research

Knowledge of inventorying

Skill in customer relations

Skill in operating a multi line phone switchboard

Skill in taking meeting minutes

Skill in critical thinking

Skill in multi-tasking

Skill in interpersonal communication and relationships

Able to use proper grammar orally and in writing

Able to think critically

Able to work under pressure

Able to operate various office equipment including copiers 

Able to use good judgment

Able to work in teams

Able to work with confidential information

Able to anticipate needs

Physical Success Factors:

Ability to lift 20 lbs.

This Job Description is not a complete statement of all duties and responsibilities comprising this position.


 

Additional Info & Requirements

Pay Grade: 42 

Wages/Benefits: $20.26-$27.42 /hr; part-time benefits 

FLSA Classification: Non-exempt

Hours: Part-Time; Some days, evenings, and weekends 

Location: District Support Services, Greeley, CO 80631 

Supervisor: Executive Director 

Supervises: None

Deadline: Open until filled 

Website
https://www.mylibrary.us/

Human Resources / Job Listings
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=02b46484-ea12-4af4-b8b0-c0085fe9b4d7&ccId=19000101_000001&type=MP&lang=en_US

HR Info

Human Resources 970-506-8587

Posted Jun 24, 2020