LibraryJobline

Administrative Assistant, People Services

Supporting People Services for Public Service

Are you an organized, detail-oriented administrative professional who enjoys supporting others and keeping things running smoothly? Do you take pride in accurate, reliable work that helps teams stay focused and responsive?

Arapahoe Libraries is seeking an Administrative Assistant, People Services, to provide advanced administrative and operational support for the Director and department. This position plays a key role in coordinating information, tracking work, supporting training and department initiatives, and proactively following through to help ensure People Services operations are efficient, responsive, and well supported.

About the Role

The Administrative Assistant, People Services, works closely with the Director and the People Services team in a collaborative, service-focused library environment. This role supports district-wide priorities related to staffing, training, employee programs, and department operations while confidently handling a wide range of administrative and coordination tasks. You will help keep People Services work organized, timely, and accurate, using sound judgment, consistency, and strong attention to detail to support employees across the organization.

Key Responsibilities

Administrative Support

• Schedule meeting spaces, coordinate logistics which includes setting up room/cleaning up where necessary, lunch orders/delivery, and/or obtaining snacks.
• Respond to email requests and correspondence.
• Research information, assist with budget-related tasks, track invoices, prepare routine and non-routine communications, respond to information requests, and reconcile expense reports to maximize the effectiveness of the department.

Departmental Support

• Assist with planning and implementation of department initiatives and events.
• Coordinate meetings and agendas, conduct assigned research, maintain employee files, and support accurate file management.
• Prepare reports, charts, and presentations, reconcile P-card statements, and prepare requisitions.
• Coordinate the service award program, record and track vacant positions.
• Order and maintain department supplies and equipment, and track deliveries.
• Perform other tasks as assigned to support departmental operations.

Training Support

• Update content in the learning management system as needed.
• Prepare learning materials to support training activities.
• Set up meeting rooms and coordinate room scheduling and equipment for trainings and workshops.
• Order supplies and refreshments for training sessions.
• Communicate schedule or logistics changes to facilitators, including confirmations and reminders.
• Orient new staff to the building and training spaces.

What You Will Bring

Administrative Expertise: Proven experience providing advanced administrative support, ideally in a human resources, people services, or professional services environment.

Operational Organization: Strong ability to manage multiple tasks, track details accurately, maintain records, and follow through consistently in a deadline-driven setting.

Communication Skills: Clear, professional verbal and written communication skills with the ability to work effectively with staff, leadership, and external partners.

Technical Proficiency: Intermediate proficiency with Microsoft 365, including Word, Excel, Outlook, and Teams, with the ability to learn and apply new technologies quickly.

Confidentiality and Professional Judgment: Demonstrated ability to handle sensitive and confidential information with discretion, assess urgency, exercise sound judgment, and work independently while collaborating effectively with others.

Equity-Focused Perspective: Demonstrates respect, inclusivity, and awareness when supporting employees and internal customers across the organization.

Alignment to ALD Values: Brings curiosity, collaboration, accountability, and a service orientation to work that supports Arapahoe Libraries' mission and people-centered culture.

Qualifications

Required

• Two to five years of administrative experience.
• Intermediate technology skills in Microsoft 365, including Word, Excel, Outlook, and Teams.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to organize work, manage multiple tasks, and meet deadlines.
• Ability to maintain confidentiality using tact and discretion when handling sensitive information.
• Ability to work independently, problem-solve, and troubleshoot routine administrative issues.
• Ability to adapt to changing priorities and work effectively in an environment of ongoing change.
• Strong verbal and written communication skills.
• Ability to collaborate effectively and support team objectives.
• Demonstrated commitment to continuous learning, including seeking feedback and applying new knowledge to improve work processes.

Preferred Qualifications

• Experience supporting human resources, people services, or training functions.
• Experience working in a public sector, nonprofit, or service-oriented organization.

Who We Are

At Arapahoe Libraries, we are a forward-thinking, inclusive organization committed to enriching lives and strengthening our community. Guided by our core values of collaboration, equity, and innovation, we believe in the power of curiosity and lifelong learning. Our motto, Let's Find Out, reflects our spirit of exploration and shared discovery.

Let's Find Out Together

The Administrative Assistant, People Services position helps ensure department operations run smoothly so library staff can stay focused on serving the public. If you are a proactive, dependable administrative professional who values organization, accuracy, and follow-through, apply today.

Inclusion and diversity are part of our values at Arapahoe Libraries. Qualified applicants who can support the communities we serve are encouraged to apply.