Role: Assists the Foundation Director with administration of High Plains Library District Friends & Foundation for the High Plains Library District.
Major Duties and Responsibilities:
50% - DEVELOPMENT SUPPORT: Actively works with the Foundation Director and Development team to execute an annual development plan. Supports strategies to procure financial support through individual donors, private businesses, grantors, and corporations. Records and acknowledges all gifts to the Friends & Foundation and High Plains Library District.
GRANTS
· Conducts research for and prepares grant specific data for use in grant proposals.
· Maintains a small portfolio of grants from local grantors.
· Supports the Development team with grant applications, reporting, and project management.
· Supports staff with clerical and administrative tasks related to grant compliance.
· Improves grants management processes to increase efficiency as needed.
SPONSORS
· Maintains a portfolio of sponsors as assigned.
· Works with the team to create and send sponsor communications.
· Supports the team with clerical and administrative tasks related to sponsorships.
· Supports the team in the sponsorship process for annual fundraising events, programs and services.
DONATIONS
· Maintains funding records through data entry, payment tracking, reports, and proposals for distribution.
· Records and acknowledges all incoming gifts using a donor management system in compliance with state and federal laws, designations and restrictions and grant guidelines.
· Maintains proper records for accounting purposes.
INTERNAL FUNDING REQUESTS
· Reviews annual requests from library staff for funding alignment and feasibility.
· Assembles and sends requests to Board committees for review.
· Communicates directly with library staff throughout the funding request process.
· Serves as the first point of contact for library staff, and the Board for request and review support.
· Manages a portfolio of internal funding projects as assigned in the annual development plan.
COMMUNICATIONS:
· Receives inbound inquiries to the Friends & Foundation and directs them as appropriate.
· Maintains mailing lists for direct mail, social media and other communications
· Assists with internal and external Friends & Foundation messaging and copy writing in print and digital media.
· Supports the Development Coordinator in the creation of communications and content for the Friends & Foundation website, e-newsletter, donor communications and social media.
· Works with the Development Coordinator to create social media posts in alignment with the Friends & Foundation’s marketing strategy and guidelines.
20% - BOARD and CLERICAL
· Supports the Foundation Director in the creation and compilation of meeting materials.
· Distributes meeting materials and calendar invitations to staff, Board and committee members.
· Takes minutes at Foundation Board of Directors meetings and committee meetings as needed.
· Formats minutes for distribution and sends minutes for signature.
· Makes virtual and in-person meeting arrangements.
· Makes purchases for meeting refreshments and assembles the meeting space in preparation of Board meetings.
· Attends quarterly Board meetings.
15%- EVENT ASSISTANCE – Assists in planning and implementation of all fundraising, appreciation and donor events. Including but not limited to acting as the point of contact with catering and vendors, reserving event spaces, ensuring that invoices are processed.
10%-ADMINISTRATIVE- Supports the Friends & Foundation office by completing administrative and clerical tasks including but not limited to: physical and digital filing, ordering and taking stock of supplies,
5% - OTHER DUTIES – Other duties as assigned.
Minimum Requirements:
Education:
Bachelor’s degree
Experience:
1-2 years of experience
Or any equivalent combination of education and experience that provides the critical success factors.
District Success Factors:
Focuses on the customer
Initiative
Contributes to a positive work environment
Strategic thinking
Pursues personal development
Continuous improvement
Takes pride in the workplace
Emotionally intelligent
Tactful
Knowledge of public library operations
Creativity
Job Success Factors:
Knowledge of Nonprofit development and operations including best principles and practices of a foundation and/or 501c (3)
Knowledge of fundraising best practices and essentials
Knowledge of public library services and purpose
Knowledge of marketing: print, broadcast and digital media
Ability to convey the mission and vision of HPLD and its Foundation
Strong organizational and time management skills
Strong clerical skills
Exceptional attention to detail
Excellent writing and research skills
Keen aptitude for analysis, organization and problem solving
Creation of effective processes
Skilled in grants management
Skilled in event planning
Skilled in general accounting
Skilled in developing funding
Skilled in Word, Excel, Outlook, PowerPoint, donor database (Bloomerang),Canva, social media platforms, internet and basic computer operation.
Skilled in statistics and research
Skill in customer relations
Skill in critical thinking
Skill in multi-tasking
Skill in interpersonal communication and relationships
Able to use proper grammar orally and in writing
Able to work under pressure
Able to operate various office equipment including copiers and printers
Able to use good judgment
Able to work in teams
Able to work with confidential information
Able to anticipate needs
Physical Success Factors:
Ability to lift 20 lbs.
This Job Description is not a complete statement of all duties and responsibilities comprising this position.
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Accidental Death and Dismemberment (AD&D) Insurance
Short-Term Disability
Long-Term Disability
401(a) Defined Contribution Retirement Plan
457 Deferred Compensation Plan
Flexible Spending Accounts for transportation, dependent care and medical expenses
Tuition Reimbursement
Paid Leave
External Job Ad
https://www.mylibrary.us/jobs/
To Apply:
https://www.mylibrary.us/jobs/
HR Info:
https://www.mylibrary.us/jobs/
1.888.861.READ (7323)