Job Summary
We are looking for a highly organized and initiative-taking Office Manager to ensure our office runs smoothly. The position will be responsible for all administrative (admin) and accounting activities including accounts payable, accounts receivable, annual audits, and other financial activities. You will oversee daily operations, manage supplies, staff planning, meeting planning, and provide administrative support to Executive Director (ED) and the office.
Key Responsibilities
· Accounting: Work with ED on the annual budget, maintain balance sheet, P&L statement, bank statement reconciliation, and identify process improvements. Support the fiscal management and procurement activities of the consortium (AR/AP) as well as managing the annual audit.
· Administration: Provide administrative help to leadership and staff, ensuring everyone has what they need to excel. Planning and arranging logistics for both in-person and virtual meetings and workshops
· Staff Support: Facilitate the Executive Director’s role in managing the non-profit library consortium. Work closely with the E-Resource Licensing Librarian on invoicing and paying for licenses and contracts which have been completed. Provide direct administrative support for logistic, administrative, and programmatic activities undertaken by the organization.
· Office Operations: Oversee daily office operations, including scheduling, and supply management.
Qualifications
- Proven experience (3+ years) with accounting and administrative duties.
- Advanced knowledge of MS Office (MS Excel, Outlook) and familiarity with accounting software and CRM system.
- Experience managing office budgets, overseeing expense reporting, and negotiating vendor contracts to ensure cost-effective operations.
- Ability to manage multiple responsibilities and prioritize tasks effectively in a demanding environment.
- Excellent written and oral communication skills for fostering collaboration, resolving conflicts, and building team morale.
- Comfortable working in a small office environment where staff work closely together.
- Bachelor’s degree in business administration, management, or a related field. Relevant experience may be substituted for a degree.
· Competitive salary ($65,000-$71,000 based on experience)
· Comprehensive health, dental, and vision insurance
· Employer-matched 403(b)
· Generous Paid Time Off (PTO)
About the Colorado Alliance of Research Libraries
The Alliance was founded in 1978 and is a non-profit 501c3 organization with a staff of six that supports member libraries. The consortium has sixteen member libraries including public, private, and Federal academic libraries in Colorado and Wyoming. Denver Public Library is also a founding member as the major public research library in the region. The licensing program in the Alliance for eBooks, ejournals, and databases is currently about $20 million/year for its member libraries. The Alliance also operates the Prospector union catalog which provides interlibrary loans for almost 200 libraries in Colorado and the University of Wyoming. The mission of the Alliance is to improve library services, expand library resources, create solutions to fit the changing information landscape, and provide excellent value for our members. https://coalliance.org/
External Job Ad
https://coalliance.org
Applications may be submitted via email by sending a cover letter, three references and resume to George Machovec, Executive Director, Colorado Alliance of Research Libraries, [email protected]. Applications should be submitted by May 29, 2026 for initial consideration. A background check will be done.