The Auraria Library seeks an imaginative and experienced professional to serve as our Employee Engagement Coordinator. The library is a team of intensely collaborative, forward-thinking colleagues dedicated to providing excellent services and resources to our students, faculty, staff, and community members in a rapidly evolving information environment. The ideal candidate will be able to envision and implement a comprehensive employee development program that will support employees from the recruitment process through their entire time with the library.
The Employee Engagement Coordinator will work across the library and in collaboration with the administrative team to create a high-quality and streamlined interview experience; develop a robust on-boarding and off-boarding strategy that goes beyond orientation and is comprised of a true immersive experience that will help new hires feel welcome and handle employee departures with diplomacy; collaborate with library staff to establish a continually evolving program for professional development, recognition, and mentorship; ensure that employees feel valued and supported; coordinate library-wide events/trainings. This is a wonderful opportunity for a passionate and dedicated professional to create processes and programming from the ground up and assist library leadership to create an inclusive culture that supports employees and enables them to be successful in their work.
Located in downtown Denver, Colorado, the Auraria Campus is home to three institutions of higher education – University of Colorado Denver, Metropolitan State University of Denver, and Community College of Denver – the latter two are Hispanic-Serving Institutions. The Auraria Library serves the campus’ over 45,000 students, including many first-generation, underrepresented, and non-traditional students, and sees more than 750,000 visits a year.Auraria Library is committed to diversity within its community and welcomes applications from historically underrepresented candidates. The library seeks candidates who embrace a multicultural, diverse, and inclusive workplace, and who strive to incorporate those values in their work and interactions.
Reports To: Auraria Library Director
Supervision Exercised: N/A
Human Resources Business Partner
- Maintain employee data in HCM
- Act as a liaison for CU Denver HR and attend meetings and events as necessary
- Establish an informal working group with CU Denver HR representatives to stay current on policy changes and develop strong working relationships
- Ensure compliance with CU Denver and CU policies and procedures related to personnel
- Ensure compliance with Federal and State labor laws
- Member of CU Denver’s HR Council on Diversity and Equity
Hiring, On-boarding, and Off-boarding
- Assist library supervisors with the creation of job descriptions and shepherd positions through the approval and posting process in collaboration with appropriate CU Denver HR representatives
- Provide recommendations to library leadership for a diversity-centered recruitment and interview process
- Provide guidance to search committees on required training and best practice interview processes Coordinate phone and campus interviews
- Oversee interview candidate travel logistics
- Develop a comprehensive employee on-boarding and off-boarding process
- Create and maintain an employee handbook
Professional and Organizational Development
- In collaboration with the library’s administrative team, Communications Coordinator, and the Auraria Library Mentorship, Recognition, and Training/Teambuilding taskforces, determine and coordinate organizational training needs on a regular basis; develop and maintain a training calendar; build on existing efforts for a recognition program that allows for both formal and informal opportunities; respond to library needs for a mentorship program; and coordinate both the development and the logistics of this model
- Offer library-wide workshops on additional topics including, but not limited to, best practices in hiring, recruitment, and supervision
- Coordinate external training opportunities with CU Denver HR and other appropriate campus or local groups
Employee Relations
- Conduct stay interviews, climate studies, and other similar employee retention studies
- Gather employment statistics and data to help the Director and Associate Directors make decisions regarding employee support and engagement
- Guide supervisors and employees through disciplinary processes
- Assist employees with conflict resolution in collaboration with CU Denver HR and other appropriate campus partners
- Assist the Director and Associate Directors in the coordination of the annual evaluation process by developing an evaluation calendar per campus guidelines; organizing employee materials; and ensuring they are properly processed by CU Denver HR
Event/training coordination
- In collaboration with the library’s Communications Coordinator, Building Operations Coordinator and Budget and Finance Manager, establish guidelines for hosting events
- Create a workflow for organizing both internal and external library-related events and trainings such as staff appreciation, showcases, etc.
- Maintain and coordinate a yearly calendar of activities and ensure fiscal stewardship of funding for these initiatives
Other
Other duties as assigned
Minimum Qualifications
·Bachelor's degree in Human Resources, Organizational Development or related fields
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis
2 years of professional level experience
Preferred Qualifications
Master's or higher degree in Human Resources, Organizational Development or related fields
Higher education and/or library experience
Supervisory experience
Experience using Concur, Taleo, HCM and/or other similar systems