Job is Expired Photo Research & Permissions Librarian

Stephen H. Hart Library & Research Center, History Colorado / Denver

Job deadline Apply by October 1st, 2012   Job salary $3,075.00 to $3,420.00 per month   Job type of library Other   This job is located in Colorado Colorado

Job Description


This position exists to provide researchers and the public with access to information in the History Colorado collection, to provide reference service both onsite and virtually, and to manage the library’s photographic rights and reproductions permissions and collections use programs. These responsibilities include insuring institutional compliance with applicable copyright law and documenting commercial and nonprofit use of History Colorado images.

The position will provide reference services on a daily basis, will contribute to library and History Colorado publications and social media output, will develop and present occasional classes and workshops for library patrons, and will undertake other duties as assigned. In order to provide the best possible service to researchers, the general public, and internal patrons, the position will be familiar with HC resources including documentary and artifact collections, educational programs, and exhibits.

This position is a non-classified, full time position, exempt from overtime under the Fair Labor Standards Act, reporting to the Director of the Stephen H. Hart Library, and serving at the pleasure of the Board of Directors. This position has been exempted from the State Personnel System.


Departmental, institutional, and professional meetings:
The position participates in library, division, and all-hands meetings, as well as exhibit team and committee meetings, as projects occur. Position will participate in professional groups such as the Colorado Library Association, Art Libraries Society of North America, the Society of Rocky Mountain Archivists, or other related organizations to keep informed of changes and developments in the field and to insure that History Colorado access, service, and use policies remain current; and will share relevant information and expertise with colleagues. The position works with other organizations such as the Denver Public Library or Colorado State Library on projects that enhance and promote the Society’s interests, and may be asked to participate in planning and implementing digital photo projects using Society collections.

Building the Organization through greater efficiency:
Stephen H. Hart Library & Research Center staff are expected to develop, create, and seek out new and better ways to conduct the duties of their positions. They are asked to make the work processes more efficient and effective, and to implement cost-saving measures wherever possible. In particular, staff are encouraged to bring forward ideas that result in improvements in revenue generation or better services to the State of Colorado.

Photo Research Services:
The position is responsible for independently researching collection images and performing image selection in fulfillment of requests from both internal and external patrons; and for overseeing the photo order services. This includes processing orders, negotiating patron contracts, tracking patron orders, and working with the Photo Studio personnel. The position coordinates and schedules Photo Studio time and delivers completed orders to patrons. The position recommends, drafts, and implements revisions to policies and procedures relevant to photo access, processing, and use.

Rights and Reproductions Permissions:
The position manages Rights and Reproductions permissions regarding use of photographs in Society collections, and the Collections Use, or licensing, system. Responsibility is vested in this position to insure that the institution is in compliance with applicable copyright law and any relevant donor agreements signed at the time of collection accession. The position is responsible for advising internal (aka Society) patrons on their use of collection-derived images in exhibits, programming, and educational activities. To the best of their ability, this position is responsible for insuring that copyright and contract obligations stipulated in Library Use Agreements are met by all non-profit and commercial users of Society images. The position is responsible for developing and maintaining systems and workflow for documenting and tracking use of Society images, use permissions granted (licensing), invoicing, and receipt of books and other materials published using Society images. The position recommends and drafts revisions to Library policies and procedures to insure they reflect current standards, best practices in the field, and changes in copyright law.

Reading Room Visitor Support and Education:
The position supports Library & Research Center activities through courteous customer service including extensive desk service, registering, and orienting reading room visitors; identifying and pulling collection materials; and instructing patrons in the use of reference indexes, finding aids and library access machines. As part of the library/research center team, the position assists with opening and closing the reading room, and providing backup support for all forms of patron services. May be expected to participate in collections access maintenance projects such as indexing, cataloging, and data input. May participate in developing and teaching workshops on Society collections, research methods, visual literacy, and library services. May also be responsible for writing on historical or Colorado topics for Society newsletters, blogs, the Colorado Heritage journal, or social media vehicles.

Must possess a Master’s Degree in Library Science from an American Library Association accredited institution,
AND A minimum of two (2) years experience in a library, special collections, digital image repository, or archives, with a strong emphasis on customer service.

Knowledge of library and archival best practices, and collections handling practices are required. Familiarity with U.S. copyright law as applicable to library collections, fair use, and intellectual property issues is required.

The successful candidate will have demonstrable experience with detail-oriented work including organizing and maintaining files and records, and must be computer and social media literate. Experience with on-line library catalogs and databases required. Candidates must possess a teamwork orientation, a strong sense of initiative, and must demonstrate strong creative thinking and problem-solving skills. The successful candidate will demonstrate diplomacy, active communication skills, and positive “people skills.”


• Must be able to work Tuesdays through Saturdays. This position is on a Tuesday through Saturday work schedule.
• Successful completion of a background check
• Ability to lift boxes up to 40 pounds from 14 foot shelves using a ladder
• Ability to spend long periods of time standing, as well as long periods of time sitting.


• Knowledge of Colorado History and History of the American West
• Knowledge of visual literacy theory
• Experience or demonstrated knowledge of historic photographic formats and processes
• Experience working with museum collection databases, such as Argus
• Familiarity with History research methods and tools
• Ability to write engaging and informative pieces on historical topics, of appeal to a broad audience
• Experience with teaching research methods and tools to general audiences
• Some familiarity with standard library cataloging practice, museum accession processes, serials management, and traditional manuscripts processing and organization
• Ability to adapt to frequent change
• Ability to work independently and take initiative where appropriate
• Ability to solve problems and work as a team member
• Ability to work under pressure and manage multiple tasks and deadlines

Description of Community

If you are considering a career opportunity with the goal of making a difference, consider joining History Colorado, the new name for the Colorado Historical Society. Our professionals aspire to engage people in our State’s heritage through collecting, preserving, and discovering the past in order to educate and provide perspectives for the future. The History Colorado Center has a convenient location to downtown shopping and restaurants plus cultural facilities in the Golden Triangle district. In addition to a great location and rewarding, meaningful work, we offer:

• Your choice of one of two strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or the PERA Defined Contribution Plan
• Medical and dental health plans
• Paid life insurance plan plus additional optional coverage
• Free Short-term disability coverage plus optional long term disability
• 10 paid holidays per year plus paid opportunities to volunteer in the community
• Generous paid vacation and sick leave benefits
• Excellent work-life programs, such as flexible schedules, training opportunities and more

HISTORY COLORADO has a strong commitment to diversity and cultural competence. We welcome responses from people of diverse backgrounds and abilities.

The Stephen H. Hart Library and Research Center is a special collections library dedicated to preserving, protecting, and providing access to the collections of History Colorado. Our traditional library collections consist of books, serial publications, manuscript collections, maps, photographs, audio-visual materials, microfilm, and ephemera. We also offer access to artifacts and objects including decorative and fine arts, ethnographic collections, weaponry, mining and farming equipment, household objects, textiles, and numerous other formats.

Our librarians provide reference and research services both onsite and virtually, to patrons ranging from the general public to our History Colorado colleagues. The librarians develop and teach public classes on research methods, Colorado History, and library collections. In addition, librarians write about our collections for various publications, including an e-newsletter, Colorado Heritage magazine, and social media. Finally, each librarian has a functional specialty within the department.

Required Education

  • Master's Degree

Experience (years)

Required Preferred
Supervisor - -
Professional 2 -
Library - -

Language Skills

  • Spanish is Not Required

Application Requirements

Please submit a letter of application (cover letter) which addresses your experience as it relates to the qualifications listed above. Also include a resume and three (3) professional references with your application material. Late or incomplete packets will not be considered. Please note that the application materials will not be returned. E-mailed and faxed applications will not be accepted.

The assessment process for this position will include a structured application evaluation. It is essential that your application and supplemental documents fully describe your experience and qualifications as they relate to the listed minimum and preferred qualifications.


Submit an on-line application by clicking the link below or submit a State of Colorado Application for Announced Vacancy and all supplemental questions according to the instructions provided below. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed above.

CO-Jobs is the preferred method for submitting applications to this position. If you experience issues utilizing the online application system please contact Patrick Gerity at 303-866-2136 to discuss options for submitting applications.

METHODS OF APPOINTMENT: This position is not part of the classified state personnel system.

Position #GCA-08019/092012


HR Contact Information

Patrick Gerity, 303-866-2136

Additional info

Complete applications will include responses to the following required supplemental questions:

1. Please describe what experience(s) or achievement(s) have prepared you to work with photographic materials in a special collections library.

2. What experience do you have related to permissions and copyright issues that affect educational or cultural institutions?

3. Briefly describe your customer service and/or library reference service experience.


Masters Degree in a Program of Library and Information Science

Not specified

Salary Wage Calculator $3,075.00 to $3,420.00 per month

Hours per week



Not specified




Paid Sick
Vacation/Holiday Leave

Date Posted

September 21st, 2012

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