LibraryJobline

Job Description

Administrative Duties

Actively supports and upholds the City’s stated mission and values. Under direct supervision of the Library Supervisor, employees of this classification perform day-to-day operations and lead worker responsibilities associated with an assigned library area.

ADMINISTRATIVE DUTIES
 

• Supervisory:  This job has lead worker responsibilities (provides training and guidance to others) but does not supervise.  Provides input on performance evaluations.
• Budgetary:  This job has partial responsibility for budgeting at the program level including managing grant spending and activities.
• Strategic Planning:   This job has partial responsibility for strategic planning at the program level including assessing community needs and recommending goals and objectives to the supervisor.
• Policies/Procedures:   This job has partial responsibility for policies and procedures at the program level including providing input on development, implementation, and interpretation.
• Compliance:  This job has partial responsibility at the program level for ensuring compliance.
• Council Communications:   This job has partial responsibility for Council communication at the program level including making presentations regarding programs and/or grants.
• Reporting:  This job has partial responsibility for reporting at the program level including providing information on programming, grants, volunteer hours, social media, and computer usage.

Examples of the Work Performed

• Provides excellent customer service to both internal and external customers.
• Assists patrons with questions, computer issues, and research.
• Handles emergencies and difficult situations.
• Maintains and distributes community information.
• Takes the lead role on more complex issues.
• Selects and deselects materials (assesses library’s needs and orders appropriate materials).
• Assists patrons and staff with technology and works to identify and evaluate new and emerging technologies as they relate to the library.
• Teaches information literacy skills through general and subject classes, including database and digital resource training, for staff and the public.
• Maintains specific portions of the library’s website.
• Plans, prepares, and hosts programs for adults and families according to the needs of the library and community.
• Introduces regularly scheduled programs and events that respond to patron and community demand while also reflecting the library’s mission.
• Prepares community analysis and conducts surveys regarding current and future programming needs.
• Actively seeks program presenters and exhibitions.
• Assists and/or leads staff in development and implementation of library programs and special celebration events, including coordinating the speakers, presentations, location, invitations, and media.
• Develops partnerships with the community to provide programs and services. Researches, writes and acquires grants to support the library.
• Prepares book displays and public service announcements.
• Maintains statistics on reference, social media, programming, computer usage, and volunteer hours.
• Writes and coordinates grants, maintains statistics, and post reports.
• Provides reference assistance to all patrons, including assisting customers with the effective use of the library online catalog, online subscription databases, Internet, locating reference and circulating materials, and providing suggestions for recreational and educational reading.
• Participates in local and statewide workshops, seminars, and committee meetings, as required.
• Makes presentations to library and community groups, including information about library services and programs. Cooperates as a team member with all library staff, performing duties essential to the achievement of efficient overall library operations.
• Assists with emergency problems as established by library policy and procedures, including building malfunctions, building evacuations, medical emergencies, and patron behavior issues involving the police.
• Provides work direction and assists in training other staff, including temporary employees, volunteers, and student interns, and taking a lead in introducing new technology to both staff and the public.
• Attends and participates in department and other library meetings when appropriate, contributing ideas and expertise toward meeting goals and objects of the department and the library.
• Prepares and submits narrative and statistical reports as assigned.
• Periodically serves as building supervisor on evenings and weekends.
• Other duties as assigned.

PALSmobile Librarian (Youth Services) 
 

• Drives PALSmobile to designated preschools and Outreach events throughout Coconino County.
• Prepares, performs and models early literacy preschool storytimes at participating sites.
• Assists with planning PALSmobile operations to include scheduling stops; collection development and maintenance, and development of PALSmobile policies and procedures.
• Tracks overdue notices and related billing as required.
• Assesses community needs and develops programming accordingly.
• Maintains statistics on reference, circulation, social media, programming, and volunteer and staff hours.
• Performs Outreach including creating program flyers and PSAs and delivering them to appropriate media outlets and City and County contacts.
• Assists patrons in locating materials, information, and interpreting library policies and procedures.
• Performs all circulation functions including checking materials in and out, registering patrons for borrower cards, and keeping appropriate statistics.
• Writes and coordinates grants, maintains statistics, and post reports.
• Reports vehicle maintenance issues and coordinates repairs with City Fleet Services.

Qualifications

MINIMUM REQUIREMENTS
 

• Bachelor’s Degree in Library Science or related field.
• And any combination of experience and training equivalent to:
  1. Two years of experience working in a public library.
  2. One year of computer experience.
• Or any combination of education, experience, and training equivalent to the above Minimum Requirements.

DESIRED EXPERIENCE AND TRAINING
 

• Master’s Degree in Library Science.
• Knowledge about the local community and its resources.
• Experience working with children
• Knowledge of and experience with collection development/maintenance.

OTHER REQUIREMENTS
 

• Must possess, or obtain upon employment, a valid Arizona driver’s license.
• Weekend and evening work.
• Regular attendance is an essential function of this job to ensure continuity.

PALSmobile Librarian 
 

• Must possess, or obtain upon employment, a valid Arizona driver’s license.  Good driving skills and safe driving record are imperative. Basic mechanical knowledge is necessary.

Incumbents of this position are subject to pre-employment drug screening, post-employment random drug/alcohol screening, post-accident screening, and reasonable suspicion drug/alcohol screening. 

Supplemental Information

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES (ILLUSTRATIVE ONLY)
 

• Language Skills:  Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.   Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Mathematical Skills:   Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.
• Reasoning Ability:   Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT
 

• While performing the duties of this job, the employee is frequently required to sit, use hands or fingers to feel, reach with hands and arms, and talk or hear. The employee is regularly required to stand, walk, stoop, kneel, crouch, or crawl, and occasionally required to climb or balance, taste or smell.
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
• Vision requirements for this position include close vision, distance vision, and ability to adjust focus.
• Working conditions include occasional exposure to work near moving mechanical parts.
• The noise level in the work environment is usually moderate.