LibraryJobline

Job Description

ESSENTIAL FUNCTIONS

Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Develops, implements, monitors, communicates, and updates financial plans, including a long-term financial plan, based upon guidelines, policies, and strategic direction established by the Board of Trustees and Chief Librarian.
• Recommends fiscal policies and procedures for approval by the Board of Trustees; ensures compliance by District staff.
• Maintains awareness and understanding of all relevant regulations governing the financial activities of the District.
• Attends all meetings of the Board of Trustees and addresses fiscal-related questions.
• Oversees the hiring, supervision, coaching, and development of department staff; oversees the preparation of annual performance appraisals, as scheduled; recommends disciplinary actions and dismissals, as needed.
• Serves as a role model for staff; maintains a courteous, positive image of the library.
• Serves on the Leadership Team; collaboratively makes District-wide recommendations and decisions.
• Develops and monitors budgeting system; plans and prepares annual budgets.
• Coordinates and assists with annual audit; ensures compliance with all standard auditing procedures and accounting regulations.
• Prepares Annual Comprehensive Financial Report (ACFR) in accordance with Generally Accepted Accounting Principles (GAAP); ensures copies of the ACFR are received by appropriate legal authorities.
• Maintains accurate and complete accounting systems, including fund accounting, fixed assets, billing, and book acquisition encumbrance accounting.
• Oversees timely and accurate payroll preparation and distribution; ensures compliance with all payroll-related federal and state regulations; works directly with Human Resources to ensure compliance with applicable labor laws.
• Maintains confidentiality and discretion with regard to financial records.
• Invests Library District funds in accordance with all federal and state regulations; maintains cash flow analysis to provide maximum rates of return.
• Ensures bank and investment reconciliations are accurate and completed on a timely basis.
• Oversees all Library District purchasing, including formal RFP processes; evaluates and authorizes action on capital improvement or work area enhancement requests.
• Initiates all wire transactions between PPLD investment accounts and its operating accounts to fund all cash disbursements.
• Negotiates and coordinates property, casualty, general liability, and all other insurance contracts in coordination with relevant members of Leadership Team and brokers.
• With the Human Resources Office, coordinates, monitors and provides financial reports for employee benefit plans and workers compensation coverage.
• Manages PPLD Foundation accounting functions; attends all meetings of the Foundation Board of Directors; prepares financial reports and annual tax return.
• Prepares specialized reports related to fiscal policy and/or planning for the Board of Trustees, Chief Librarian, or Leadership Team, as requested.
• Serves as liaison to the County Treasurer’s Office and the County Retirement Plan Office.
• Analyzes training needs for Finance staff; works collaboratively with the Training Supervisor to schedule and implement training activities.
• Ability to effectively use web-based financial accounting and Human Resources information systems.

ADDITIONAL DUTIES AND RESPONSIBILITIES

Duties are considered non-essential and include the following:

• Keeps informed about Library and department information.
• Participates in special projects as assigned.
• Encourages professional development of Finance staff through participation in professional organizations.
• Represents the Library District to community agencies and professional library organizations.
• Serves on state and regional professional committees.
• Attends regular department meetings and scheduled All-staff meetings.
• Performs other job-related duties as assigned.

MINIMUM QUALIFICATIONS

1.    Requires a B.S. degree in Accounting, Finance, or related field.

2.    Requires a minimum of ten years of experience in finance for a non-profit or governmental agency. At least three years of staff supervision experience is preferred.

3.    A CPA, Certified Public Finance Officer, or Certified Government Financial Manager designation preferred.

4.    Bilingual ability is a plus in serving a diverse community.

PHYSICAL AND ENVIRONMENTAL CONDITIONS

Work is primarily conducted in an office setting that provides comfortable lighting, temperature and air conditions. Position requires the ability to sit and use a computer or standard office equipment for extended periods. Position requires the ability to occasionally stand for extended periods of time. Position requires the ability to occasionally lift up to 30 pounds.

Work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices or meeting rooms, e.g. use of safe work place practices with office equipment, and/or avoidance of trips and falls and observance of fire regulations.

CHIEF FINANCIAL OFFICER - FINANCE OFFICE

LIBRARY 21c -(40 hours per week, Exempt)

Position # 300153001

DATE POSTED:                August 3, 2021

LOCATION:                      1175 Chapel Hills Drive, Colorado Springs, CO  80920                               

STARTING WAGE:           $45.70 - $68.70 per hour + full benefits (for benefits information, please see:  http://ppld.org/jobs/benefits)

POSITION HOURS:          40 hours per week per the following current work schedule:

Schedule:                         Monday – Friday   8:00 a.m. – 5:00 p.m.

NOTE: The position’s schedule may be subject to minor changes due to required meetings, training events, etc. In addition, management may require modifications to a position’s schedule, days, times and locations at any time as the needs of the Library District change.

PROCEDURE FOR APPLICATION:

1.     Complete a PPLD online application located at ppld.org/Jobs on the Application tab

2.     Attachments should be submitted in the following file types: .doc, .docx, .xls, .xlsx, .pdf, .htm

3.     If you require an accommodation to complete your job application, please contact the Human Resources Office at (719) 531-6333 ext 6380 or send an email to sgollapalli@ppld.org

CLOSING DATE: Open until filled. Preference will be given to Application materials received by August 23, 2021 at 9:59 p.m. MDT

CONDITIONS OF EMPLOYMENT:   

All selected candidates…

• are required to complete a Department of Homeland Security I-9 Form at the time of hire and must be able to provide acceptable documentation in order to verify his/her legal right to be employed in the U.S. (pursuant to the Immigration Reform and Control Act of 1986).  Pikes Peak Library District participates in E-verify.
• are subject to a full reference and background investigation including verification of identification (including verification of Social Security number using USCIS E-verify), education, former employment, and criminal history.
• may be uniformly tested for job-related skills and required physical abilities.
• may be required to undergo a physical examination after a job offer is extended in order to ensure that the job’s physical requirements are met.
• must understand and comply with PPLD’s drug-free workplace policy.
• understand and agree that they have been hired at the will of the employer and that employment may be terminated at any time, with or without reason, and with or without notice, in accordance with Colorado law.

As an Equal Opportunity Employer, Pikes Peak Library District does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, pregnancy, sexual orientation including gender expression, genetic information, military status, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors. The library reserves the right to hire more than one person per advertised vacancy.

Benefits & Additional Compensation Info

https://ppld.org/jobs/benefits

The Community

Colorado Springs, located at the foot of Pikes Peak, is a diverse community with excellent opportunities for education, culture, and outdoor activities. It offers great weather averaging 245 days of sunshine annually. It is the mission of the Pikes Peak Library District to seek, engage, and transform through library services and resources that enrich individual lives and build community.

HR Info

Soumya Gollapalli : sgollapalli@ppld.org