Administrative Specialist

Douglas county Libraries

Castle Rock, CO

Application Deadline

Apply By Aug 25th, 2021


$24.04 to $28.85 per Hour   Calculate


Castle Rock, CO




Not Specified

Minimum Education

Bachelor's Degree

Library Experience

Not Specified

Supervisory Experience

Not Specified

Type of Library


This job is more than 3 weeks old or the application deadline has passed.

Job Description

Overview: Provides administrative assistance and operational support to the Director of Customer Experience and related department managers, including Customer Experience, Branch Services, Youth & Family Services, and Materials Handling. Work is performed with considerable independent judgment, discretion, and initiative.

Essential Duties and Accountabilities:

Administrative and Operational Support: 

  • Supports administration of the assigned departments.
  • Provides project support department managers, including research, data collection, analysis and documentation maintenance.
  • Compiles data for scheduled or special reports. Maintains databases and spreadsheets to track information.
  • Orders and manages supplies for the library branches and Customer Experience departments.
  • Assists with budget analysis, tracking and reporting.
  • Coordinates meetings, conferences, special events, appointments and travel arrangements.
  • Supports standing committees or work groups as assigned, including scheduling meetings, preparing agendas, taking minutes, and following up on action items.
  • Scans and prints documents, sends emails, prioritizes and handles correspondence, and performs other clerical functions, as required.
  • Identifies inefficiencies and implements improvements to optimize workflow.
  • Communicates with vendors to schedule product demonstrations, request product information, and follow up on services scheduled.
  • Handles other non-routine tasks to ensure smooth operation of the Customer Experience division.
  • Performs other related duties as assigned and requested.

One DCL Commitment: It is an expectation of each employee that you will live and exemplify Douglas County Libraries Brand, Culture and Values.

Minimum Qualifications:

  • Bachelor’s degree is required.
  • Two or more years’ administrative or related office experience required.
  • Maintains expert knowledge and use of computers in Microsoft Office Suite, and other industry-related software. Learns new technology that is introduced in the industry and the organization, as needed.
  • Enjoys interacting with people and working on group projects.
  • Enjoys doing work that requires frequent shifts in direction.
  • Has a positive, team-oriented attitude.
  • Has excellent verbal and written communication skills.
  • Acts with tact, good judgement, and discretion.
  • Builds effective working relationships with internal staff and vendors; provides outstanding customer service to internal and external customers.
  • Works independently under tight deadlines.
  • Requires critical thinking skills, decisive judgement and the ability to work with minimal supervision.

A combination of experience and education will be considered.

Physical Requirements:  Must have the physical ability, stamina, mobility and manual dexterity to support a 7-day a week operation. Work at computer work-stations repetitively and for extended periods. Participate in meetings and events at various locations and at varied times throughout the day. Ability to read as small as 8pt font.

Benefits & Additional Compensation Info

Douglas County Libraries (DCL) is a Colorado PERA Member Employer, so you will be enrolled in Colorado PERA. For details on member benefits go to Elective DCL benefits include: 

  • Health Care Plans: medical, dental & vision
  • Voluntary Plans: Accident, Critical Illness, Short Term, and Long Term Insurance
  • Life and Accidental Death & Dismemberment coverage
  • 401k & 457 plans (through CO PERA)
  • Legal-ID Shield

Additional DCL benefits include:

  • Holiday Pay
  • Paid Time Off
  • Extended Illness time off
  • Leaves of Absence for Qualifying Events

*Benefits are subject to change  


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HR Info

Please apply for this job on our website here.

Posted Aug 16, 2021