Administrative Specialist

Douglas county Libraries

Castle Rock, CO

Application Deadline

Apply By Aug 25th, 2021

Wages

$24.04 to $28.85 per Hour   Calculate

Location

Castle Rock, CO

Hours

40.00

MLS

Not Specified

Minimum Education

Bachelor's Degree

Library Experience

Not Specified

Supervisory Experience

Not Specified

Type of Library

Public

This job is more than 3 weeks old or the application deadline has passed.

Job Description

Overview: Provides administrative assistance and operational support to the Director of Customer Experience and related department managers, including Customer Experience, Branch Services, Youth & Family Services, and Materials Handling. Work is performed with considerable independent judgment, discretion, and initiative.

Essential Duties and Accountabilities:

Administrative and Operational Support: 

  • Supports administration of the assigned departments.
  • Provides project support department managers, including research, data collection, analysis and documentation maintenance.
  • Compiles data for scheduled or special reports. Maintains databases and spreadsheets to track information.
  • Orders and manages supplies for the library branches and Customer Experience departments.
  • Assists with budget analysis, tracking and reporting.
  • Coordinates meetings, conferences, special events, appointments and travel arrangements.
  • Supports standing committees or work groups as assigned, including scheduling meetings, preparing agendas, taking minutes, and following up on action items.
  • Scans and prints documents, sends emails, prioritizes and handles correspondence, and performs other clerical functions, as required.
  • Identifies inefficiencies and implements improvements to optimize workflow.
  • Communicates with vendors to schedule product demonstrations, request product information, and follow up on services scheduled.
  • Handles other non-routine tasks to ensure smooth operation of the Customer Experience division.
  • Performs other related duties as assigned and requested.

One DCL Commitment: It is an expectation of each employee that you will live and exemplify Douglas County Libraries Brand, Culture and Values.

Minimum Qualifications:

  • Bachelor’s degree is required.
  • Two or more years’ administrative or related office experience required.
  • Maintains expert knowledge and use of computers in Microsoft Office Suite, and other industry-related software. Learns new technology that is introduced in the industry and the organization, as needed.
  • Enjoys interacting with people and working on group projects.
  • Enjoys doing work that requires frequent shifts in direction.
  • Has a positive, team-oriented attitude.
  • Has excellent verbal and written communication skills.
  • Acts with tact, good judgement, and discretion.
  • Builds effective working relationships with internal staff and vendors; provides outstanding customer service to internal and external customers.
  • Works independently under tight deadlines.
  • Requires critical thinking skills, decisive judgement and the ability to work with minimal supervision.

A combination of experience and education will be considered.

Physical Requirements:  Must have the physical ability, stamina, mobility and manual dexterity to support a 7-day a week operation. Work at computer work-stations repetitively and for extended periods. Participate in meetings and events at various locations and at varied times throughout the day. Ability to read as small as 8pt font.

Benefits & Additional Compensation Info

Douglas County Libraries (DCL) is a Colorado PERA Member Employer, so you will be enrolled in Colorado PERA. For details on member benefits go to www.copera.org Elective DCL benefits include: 

  • Health Care Plans: medical, dental & vision
  • Voluntary Plans: Accident, Critical Illness, Short Term, and Long Term Insurance
  • Life and Accidental Death & Dismemberment coverage
  • 401k & 457 plans (through CO PERA)
  • Legal-ID Shield

Additional DCL benefits include:

  • Holiday Pay
  • Paid Time Off
  • Extended Illness time off
  • Leaves of Absence for Qualifying Events

*Benefits are subject to change  

Links

External Job Ad
https://recruiting.paylocity.com/recruiting/jobs/Details/684486/Douglas-County-Libraries/Administrative-Specialist

HR Info

Please apply for this job on our website here.

Posted Aug 16, 2021