Job Description
The Operations Manager provides administrative and logistical leadership to the Digital Commonwealth and its Board. This position must be independent, focused, and self-directed, while also detail-oriented. The Operations Manager must be a problem solver and be able to communicate effectively with the Board, Digital Commonwealth members, and partners within their role. The position works independently to manage office administrative tasks and supports the work of the Digital Commonwealth Board and Committee Chairs, and DCI special projects as needed. Position reports to the DCI Board Executive. Individual has several assigned duties as part of the Membership & Outreach and Conference Committees.
Essential job functions:
- Develop working knowledge of the history and activities of the DCI
- Attend all monthly board meetings conference, membership, and outreach/education meetings, and other meetings as required
- Maintain up-to-date versions of documents as required by law (i.e. board meeting minutes, by-laws, membership list) and ensure that the DCI Records Management Policy is followed, and communicate with Board and Committee Chairs to ensure annual review of such documents and processes
- Working with the Treasurer, ensure the maintenance of appropriate financial records and preparation of required financial reports
- Support the administrative needs of the Board, which may include monthly member reports, program reminders, invoices, and press releases
- Coordinate all communications and logistics related to the Board and Board committees
- Assist with special projects as requested
- Prepare reports as required (i.e. membership, events, conference)
- Write marketing materials, updating the website, and create new website pages
Benefits & Additional Compensation Info
Salary includes:
- Health insurance
- Dental
- Professional development
- 20 hours paid vacation
- Paid sick-time
- Leave as appropriate
Additional Info & Requirements
Qualifications
- A bachelor’s degree or equivalent (which includes experience, paid and unpaid) is desired
- Experience supporting the work of a not-for-profit
- Strong written and verbal communication skills
- Ability to work well with a diverse group of individuals
- Ability to interact effectively and maintain positive working relationships with vendors, DCI members, and institutional partners
- Knowledge of Microsoft Office suite of products and Google suite of products is required
- Knowledge of WildApricot is strongly desired
- Interest and commitment to the work of the Digital Commonwealth
- Knowledge of libraries, archives, museums, historical societies or other heritage institutions, would be beneficial
HR Info
Consideration of applications will begin on October 8, 2021. Please email a cover letter and resume to hiring@digitalcommonwealth.org