Job Description
Administrative Duties
Actively supports and upholds the City’s stated mission and values. Under direct supervision of the Library Supervisor, employees of this classification perform routine duties associated with daily library operations.
ADMINISTRATIVE DUTIES
- Supervisory: This job may have partial responsibility for leading or supervising the work of voluntary or temporary staff.
- Budgetary: This job may have partial responsibility for providing input on budgeting at the program level.
- Strategic Planning: This job may have partial responsibility for strategic planning at the program level and carries out day to day activities in order to reach stated goals and objectives.
- Policies/Procedures: This job may have partial responsibility for assisting with policies and procedures at the program level.
- Compliance: This job has partial responsibility at the program level for ensuring compliance.
- Council Communications: This job carries out day-to-day activities in accordance with Council’s adopted priorities and direction.
- Reporting: This job may have partial responsibility for reporting at the program level.
Examples of the Work Performed
EXAMPLES OF THE WORK PERFORMED (ILLUSTRATIVE ONLY)
- Provides excellent customer service to both internal and external customers.
- Tracks and reports statistics for program area.
- Performs related duties, as assigned.
Main Library
- Provides excellent customer service at a main service point within the library (either the Information or Youth Services desk).
- Assists patrons with computers and research (in person and on the phone), handles customer service/complaints/comments, interprets policies in order to answer patron questions, handles emergencies and difficult situations (people and facilities), and maintains and distributes community information.
- Selects and deselects materials by assessing library's needs and ordering appropriate materials.
- Performs Reader’s Advisory services.
- May assist with or carry out planning, developing, and preparing programming (either adult or youth, may include off site programming) including scheduling venue, booking the presenter, creating flyers or other promotional items, purchasing appropriate materials, and hosting programs. May also conduct early literacy story times.
- Places holds and finds materials for patrons.
- Assesses and markets library programs and services in order to provide the most relevant and needed services to the public.
- Helps staff with grant planning and assists with writing and implementation when needed.
- Assists patrons with use of the library online catalog (OPAC), online subscription databases and other electronic resources, the Internet, printing, and general computer use issues.
- May handle or assist with Inter-Library Loan requests, as needed.
- Inter-Library Loan (ILL) Assignment Only: Uses ILLiad software to handle Inter-Library Loan requests.
Qualifications
MINIMUM REQUIREMENTS
- Associates degree or two years of college level coursework.
- Two years of experience working in a public library including one year working with computers and on-line resources, including library circulation software.
- Or any combination of education, experience, and training equivalent to the above Minimum Requirements.
DESIRED REQUIREMENTS
- Bachelor's Degree in a related field.
- Knowledge of the local community and its resources.
- Fluency in a language other than English, particularly Dine, Hopi, and/or Spanish.
- Experience in early childhood education, storytimes particularly for ages birth through 5 years, ability to offer bilingual storytimes a plus (Youth Services and EFCL only).
- Experience talking about library services to groups.
- Basic knowledge of and experience with collection development/maintenance.
- Previous experience working with interlibrary loans (ILL position only).
- Cataloging experience for Collection Management Services (Collection Mgt only).
OTHER REQUIREMENTS
- Regular attendance is an essential function of this job to ensure continuity.
- Must possess, or obtain upon employment, a valid Arizona driver's license.
- Basic understanding of communication and customer service principles. Demonstrates competent written and verbal communication.
Supplemental Information
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES (ILLUSTRATIVE ONLY)
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
- Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT
- While performing the duties of this job, the employee is regularly required to stand, walk, stoop, kneel, crouch, or crawl. The employee is frequently required to use hands or fingers to feel, reach with hands and arms, and talk or hear.
- The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
- Vision requirements for this position include close vision, distance vision, and ability to adjust focus.
- The noise level in the work environment is usually moderate.
Benefits & Additional Compensation Info
The City belongs to Northern Arizona Public Employees Benefit Trust (NAPEBT), a consortium formed to combine resources and leverage buying power in order to provide comprehensive and cost-effective benefits to employees. NAPEBT currently includes the City of Flagstaff, Coconino County, Coconino Community College, Flagstaff Unified School District, Mountain Line, Kachina Village Improvement District, and the Coconino County Accommodation School. NAPEBT continually works to ensure a better benefits package than any of the employers could offer individually, which keeps benefits costs down for employees.
INSURANCE
Benefits include medical, prescription, dental, vision, life insurance, and short and long term disability options.
For comprehensive information on the City's benefits package, please visit www.flagstaffaz.gov/benefits. To access the Online Benefits Center, visit www.napebtbenefits.com and select City of Flagstaff.
DEFERRED COMPENSATION
Employees may make pre– or post-tax contributions to a 457 Retirement Plan through Voya or ICMA account via Payroll Deduction.
RETIREMENT
Employees are members of Arizona State Retirement System (ASRS), Public Safety Personnel Retirement System (PSPRS), or the Elected Officials Retirement Plan (EORP) based on eligibility requirements.