Music Cataloging Coordinator

Colorado College


Application Deadline

Open Until Filled


$15.66 to $20.36 per Hour   Calculate


Colorado Springs, CO




Not Required

Minimum Education

Some College

Library Experience


Supervisory Experience


Type of Library


Job Description




Effective Date: February, 2020Division:  Academic Administration
Supervisor: Music LibrarianDepartment:  Seay Library
FLSA Classification: HourlyAnnual Hours:  1475Base Months: 12FTE: 0.71


Plans and directs the cataloging in Seay Library; catalog newly accessioned Music library materials and maintain local database; update music library materials in digital repository of Colorado College, including processing objects and assigning metadata; provides training in end processing procedures.

RESPONSIBILITIES (· denotes essential/primary responsibilities, o denotes secondary responsibilities)

·        Manage the workflow for the Seay Library’s cataloging; advise other staff in cataloging issues.

·        Provide cataloging and bibliographic maintenance of resources, such as music literature, scores, oversize books and scores, electronic resources, and serials.

·        Evaluate, edit, download and update records to conform to Anglo-American Cataloging Rules (AACR2) or Resource Description & Access (RDA) standards and authority database.

·        Create records in local database for Music Technology equipment; work closely with the Music Department Technical Director to develop and maintain usage protocols, billing and replacement fees.

·        Withdraw identified titles and other materials by deleting records from local database, removing holdings from Online Computer Library Center (OCLC), and processing items for withdrawal.

·        Create original catalog records for materials not found in OCLC and add records to the national OCLC database.

·        Create and process metadata for music materials in the Digital Archives of Colorado College (DigitalCC) using locally developed standards and those of the Digital Library Federation (DLF); collaborate with the Digital Scholarship and Repository Librarian on a variety of issues related to DigitalCC, including quality control and documentation.

·        Evaluate and enhance self-submitted thesis materials in DigitalCC; assess the accuracy of self-submitted metadata and correct as needed; determine and assign appropriate Library of Congress subject categories to the metadata.

·        Work with Tutt Library catalogers to evaluate and update problematic Library of Congress subject headings, call numbers, and other descriptors, in order to employ an equitable social justice lens. 

·        Maintain serial records for periodicals and scholarly journals, including check-in and claiming, and process yearly renewals.

·        Collaborate with other library staff to provide internal customer service and to maximize effectiveness of the library online catalog and discovery services.

·        Accommodate public service needs through development of local procedures for cataloging and processing.

·        Maintain and report library collection statistics, including title count and other items for statistics surveys.

·        Direct end processing of library materials; orders supplies as needed.

·        Maintain various library web pages.

·        Supervise and train student employees in cataloging and other departmental procedures; provide input into student hiring.

·        Direct gifts through cataloging process.

·        Maintain detailed cataloging documentation for the position.

·        Create customized reports from the local library system.

·        Train library staff in cataloging.

·        Reclassify scores for local classification system to LC Classification to fit in Music Library shelf list as needed.

·        Manage Circulation Services when Music Circulation Coordinator is absent.

·        Prepare materials for outsourced binding

·        Direct in-house mending of library materials.

·        Maintain the Symphony Library and Chamber Orchestra collections.

·        Provide varied support for the Colorado College Summer Music Festival.

·        Participate in continuing education and professional development by attending workshops, webinars and, training sessions related to college responsibilities.

·        Assist in communication with users about copyright law, serving as a resource in discussions of library best practices, college policy, and copyright/contract/licensing law.


Shared Professional Responsibilities:

·        Work to create an inclusive environment in Seay Music Library that respects, appreciates, and enriches all individuals and groups in our diverse community.

·        Participate in continuing education and professional development by attending workshops, webinars and, training sessions related to college responsibilities.

·        Contribute to shared responsibilities for shaping library services and launching and sustaining initiatives through team and work group assignments.

·        Participate in the life of the college through relevant committee and volunteer activities.

o   Support and actively contribute to the goal of achieving greater diversity, inclusion and equity at Colorado College and work effectively with all members of the campus community.

o   Promote a culture of safety and environmental protection by working in a safe manner; immediately reporting unsafe situations and accidents; following college procedures; and participating in appropriate safety training.

o   Demonstrate environmental sustainability by using college resources wisely and supporting the college’s sustainability initiatives and innovation.

o   Perform other duties as assigned.


Two years college/Associate’s degree or equivalent work experience, plus a minimum of one year of related experience; knowledge of music as an academic discipline and performing art; proficient with computer software programs, including Microsoft Office (Word, Excel, Outlook), Web browsers, and file management; knowledge of information systems, specialized library software including library management systems, and expertise in management of bibliographic records; knowledge of OCLC, Machine-Readable Cataloging (MARC) and other electronic coding systems; well-organized, attention to detail and ability to work with bibliographic records for extended periods of time; ability to balance multiple priorities and work in a collegial team environment; excellent interpersonal communication skills. Physical requirements include moderate physical effort (lifting up to 40 pounds).


Bachelor’s degree in music; experience in music cataloging; experience using MARC, AACR2, RDA and Library of Congress classification software, Koha library software, metadata standards such as MODS and LinkedData principles and vocabulary; experience using content management software. Reading knowledge of one or more European languages. 

Benefits & Additional Compensation Info

For benefits information, please refer to 
For leave Information,  please refer to 

Additional Info & Requirements

A basic knowledge on music as an academic discipline and a performing art is a must.  We are prepared to teach you to catalog these materials.  

The Community

The Seay Music Library is a branch of Tutt Library (the main campus library) situated in the music and art building. Seay staff members enjoy a highly collaborative relationship with our colleagues at Tutt. As a single-discipline library, serving a campus community with interdisciplinary interests, we work to support music as an academic discipline and performance art.  Colorado College is a 4-year liberal arts institution with a robust undergraduate curriculum and a graduate Master of Arts in Teaching (MAT) program.  The Block Plan, in which students take one course at a time for three and ½ weeks, promotes a fast-paced, high energy environment requiring quick responses from staff members to fulfill our users’ materials and research needs.    

Seay Library is a small shop; in addition to distinct duties assigned to particular positions, all staff members hold many job responsibilities in common, including providing public service assistance to our users.  Additionally, the Music Cataloger will work closely with colleagues in Tutt’s Systems and Metadata Services department.

HR Info

Please apply online, here

Posted Oct 11, 2021