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Head of Collection Management

Mesa County Libraries

Central Library, Grand Junction

Application Deadline

Apply By Nov 15th, 2021


$27.74 per Hour   Calculate


Grand Junction, CO





Minimum Education

Master's Degree

Library Experience


Supervisory Experience


Type of Library


This job is more than 3 weeks old or the application deadline has passed.

Job Description

Are you passionate about the transformative power of libraries?

We are looking for the right person who can embrace the challenge of overseeing the selection, acquisitions, cataloging, materials processing, maintenance and collection development for MCL. 

If you…

- Can develop and implement efficient procedures to ensure that patrons have the materials they want in a timely manner

- Enjoy managing budgets by tracking and planning expenditures

- Can develop and maintain relationships with vendors, volunteers and coworkers

- Want to promote library resources and service

- Have great ideas to share as a member or our management team

- Are an enthusiastic team player

- Develop staff with coaching and opportunity to grow

…then we have your dream job! As the Head of Collection Management, you can help enrich lives and build community through opportunities to learn, discover, create and connect. 

POSITION DESCRIPTION: Performs all duties related to managing the Collection Management Department

SUPERVISION RECEIVED: Works independently under the supervision of the Associate Director

SUPERVISION EXERCISED: Librarians, Library Assistants 


1. Oversee Collection Management

Responsible for overseeing the selection, acquisitions, cataloging, materials processing, maintenance and collection development for MCL, including physical and digital material as well as locally created digital archive content.  Schedule personnel and resources, organize and establish department priorities, and coordinate activities for optimum patron benefit. Stay abreast of new approaches, technology and standards in managing library materials to more effectively support the organization of and access to library resources. Continue to serve patrons by offering diverse and inclusive content in a variety of formats and adapt to the changing needs of patrons. Plan, prepare and administer a budget for department operation to meet goals and objectives of the library. Using statistics and library trends, develop, recommend and oversee materials budget for MCL. Provide input using statistical data and analysis to selectors to ensure that collections meet the diverse needs of our community. Work with vendors to establish accounts, develop training and negotiate contracts. Insure that regular weeding and inventory activities are completed as needed. Develop and maintain the library materials selection and retention procedures. Establish guidelines concerning mending or replacement of materials.

2. Oversee Database/Cataloging/Processing - Maintain the Integrated Library System database. Serve as MCL representative on consortium and state-wide committees relevant to Collection Management. Participate in cataloging and metadata projects as needed. Maintain a clean database by performing frequent maintenance to ensure the accuracy of the database and improve searching and accessing of resources. Update bibliographic records and create item records in the library database for both print and non-print materials, following national and local professional cataloging guidelines. Assign or update subject headings, Dewey Decimal Classification numbers and other local call numbers to database records. Perform original cataloging of library materials to national standards as needed. Schedule and run regular lists and reports including claims returns, in-transit, billed, missing, lost, expired patrons and others as needed. Prepares reports from ILS including monthly statistics and year end reports. Gather statistics, analyze information and write reports. 

3. Supervise Staff - Manages, develops, and motivates staff and volunteers to achieve departmental goals and meet the changing requirements for cataloging, database maintenance, authority control, and processing new materials. Develop Performance Standards and Essential Functions for direct reports in Collection Management. Provide feedback on an ongoing basis and evaluate each employee annually. Hire and train new staff to be able to accomplish assigned objectives. Adapt management style to best meet the individual needs of each employee. Develop staff with coaching, and ongoing training opportunities so that they continue to grow and learn in their positions. Address employee performance problems in a proactive direct manner. Utilize volunteers to assist in accomplishing department activities and goals. Identify tasks, train, recognize and support volunteer work within the department.

4. Management team. Communicates effectively and works collaboratively with staff, managers, and volunteers, and operates effectively with multiple responsibilities in a dynamic diverse library environment. Work with other managers to develop needed policies and procedures for the library, and interpret these for staff and patrons. Serve as an example for all staff in providing library service and communicating expectations. Actively participate and contribute to various library committees and activities. Maintain a fully trained staff and help insure that minimum staffing priorities are met district wide. Work with community organizations to enhance and promote library services. Take on other projects and duties as opportunities arise that assist the Library in achieving specified goals and objectives.

5. Self-development and Expertise 

Maintain expertise in cataloging, meta-data, ILS functions and library technology through active participation in appropriate library skills learning experiences and continuing education opportunities. Attend monthly staff meetings and training; attend external trainings, stay aware of changes via staff wiki email and regular communication with colleagues.



Leads through change and adversity, makes the touch call when needed, builds consensus when appropriate, motivates and encourages others.


Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, can make difficult decisions, uses consensus when possible, and communicates decisions to others.


Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, conveys good news and bad.


Provides feedback and coaching, rewards hard work and risk taking, takes mentoring role, challenges and develops employees, accepts mistakes, provides visibility/opportunity.


Seeks out and accepts feedback, is a proactive learner, takes on tough assignments to improve skills, keeps knowledge and skills up-to-date, turns mistakes into learning opportunities.



Builds customer confidence, is committed to increasing customer satisfaction, sets achievable customer expectations, assumes responsibility for solving customer problems, ensures commitments to customers are met, solicits opinions and ideas from customers, responds to internal customers.


Adapts to change, is open to new ideas, takes on new responsibilities, handles pressure, and adjusts plans to meet changing needs


Tackles problems and takes independent action, seeks out new responsibilities, acts on opportunities, generates new ideas, practices self-development.


Operates within the organization's formal and informal structures, builds trust and relationships across departments, uses effective communication to build consensus and create results, is appropriately diplomatic, understands others' roles and perspectives, can sell projects and ideas across the organization.


Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.


MLS or MLIS degree from an ALA accredited graduate program

2 – 3 years’ supervisory experience, preferred

4 – 5 years’ experience working in a library setting


Demonstrated experience with original cataloging

Knowledge of and experience working with various ILS systems

Experience with III preferred

Demonstrated proficiency in office software and email

Ability to navigate OPAC and Internet proficiently


Ability to:

Communicate verbally

Maneuver about the library in a timely fashion

Read a minimum print size equal to 10 point Times New Roman font

Tolerate dust, mold, etc. that may have accumulated on books 

PROCEDURE: Visit our website at https://mesacountylibraries.org and look for 'Jobs' in the 'About Us' section.  Apply for the Development Director position.   Upload a cover letter and current resume.   Due to the number of applications received, we are unable to provide feedback regarding the status of your application. All applicants will be contacted by email or phone within two weeks of the position closing date.

Search is open until position is filled; applications received prior to Monday, November 15, 2021 by 5 p.m. will be considered.  Mesa County Public Library District is an Equal Employment Employer and participates in E-Verify. For more information about E-verify, please visit this link:  http://www.uscis.gov/e-verify/what-e-verify

Benefits & Additional Compensation Info

This full-time position includes a full benefits package including health, dental, vision, life, AD&D, and supplemental insurance coverages as well as HRA and retirement savings.  

HR Info

Rachel Hanson

Interim HR Manager



Posted Oct 29, 2021