Job Description
Jackson County Library Services
TECHNICAL SERVICES ACQUISITION SPECIALIST
MEDFORD 40 HOURS
$19.21 TO $24.07 PER HOUR
CLOSES APRIL 14, 2022 – OPEN UNTIL FILLED
ABOUT JCLS
With more than 200 days of sunshine each year, Jackson County, Oregon is located midway between Portland and San Francisco. The region boasts beautiful valleys and mountain lakes, wineries, wild rivers, easy access to the Redwoods and coast, and cultural entertainment to rival big cities.
Jackson County Library Services (JCLS) serves the 220,000 residents of Jackson County with 15 branch libraries. The mission of the Jackson County Library District is to connect everyone to information, ideas, and each other. We provide a wide range of children’s, teen, and adult physical and electronic resources and collections as well as outreach services, including booktalks for elementary and middle school students, services for homebound patrons, and outreach to childcare centers. Our ever-changing calendar of programs and events is diverse, including musical performances, lectures, art exhibits, classes, book groups, storytimes, and more.
THE POSITION
The Technical Services Acquisition Specialist orders, receives, invoices, and coordinates purchasing of library materials for JCLS customers, ensuring financial integrity and operating efficiencies.
DUTIES AND RESPONSIBILITIES
• Orders selected materials, monitoring progress of supply, especially requested titles or titles in immediate demand.
• Downloads and uploads electronic files via ftp ordering or websites from a variety of vendors and other bibliographic sources.
• Maintains and updates order records and files in the ILS database.
• Verifies receipt of materials, invoices payment data via EDIFACT or other software, and processes vouchers to authorize payment from Accounting.
• Resolves order discrepancies with vendors, invoices, and Accounting.
• Monitors, orders, and maintains title availability for identified core collections for the District.
• Tracks and sustains accuracy of payment files for reconciliation with Accounting.
• Creates order status reports and statistics as requested.
• Monitors title release dates, publication changes and order cancellations that affect the District’s ability to acquire a title for the library collection.
• Updates ILS records, including bibliographic, order, check in and item records.
• Answers questions and assists in the use of library materials, the library’s catalog, webpage, databases, Internet, and other digital/PC resources.
• Enters information, verifies accuracy and maintains, updates, researches and corrects errors in appropriate internal, electronic library resources and customer records.
• Provides information regarding status of customer’s library account, such as checked-out materials, titles on hold, fine payments and/or history.
• Explains library policies and procedures to customers as needed.
• Provides orientation, training, scheduling, and/or assessment of volunteers as directed by manager or supervisor.
• Provides assistance to colleagues by mentoring and assisting as needed.
• Participates on committees and project/action teams as directed by manager.
• Provides functional support to collection development librarians and others as needed.
• Regular attendance.
• Performs other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
• ILS modules: Cataloging, Acquisitions, Serials. Working knowledge of Circulation module.
• Knowledge/experience in invoicing, accounting, budgeting, purchase orders, and procurement or purchasing practices.
• Microsoft Office Suite of products including Word, Excel, Outlook, Publisher.
• Customer service techniques to handle a variety of customer interactions.
• Effective oral and written communications.
• Interpersonal skills to promote teamwork.
• Active knowledge of computers, related equipment, Internet and fundamental research, and commonly used office software to perform data entry and to create original documents, save, and open/review/edit existing documents.
• Knowledge and understanding of Library Administrative Rules.
QUALIFICATIONS
MINIMUM QUALIFICATIONS
High School Diploma or GED.
Coursework in business, accounting or other related field from a regionally accredited institution.
DESIRED QUALIFICATIONS
Experience with purchasing and procurement systems.
SPECIAL REQUIREMENTS/LICENSES
Criminal background check required.
WORKING CONDITIONS
While performing the duties of this position, the employee is continuously required to communicate by talking and listening, use of fingers and hands, repetitive motion and sitting. Frequently required to stand, walk, reach, sit and feel. Occasionally bend, stoop, grasp and rarely to feel, kneel or crawl. The position requires mobility, including the ability to move materials weighing up to 5 pounds on a regular basis such as files, books, office equipment, etc., may infrequently require moving materials weighing up to 20 pounds.
Manual dexterity and coordination are required over [75%] of the work period while operating equipment such as computer keyboard and standard office equipment.
Travel to other district locations and/or to workshops/professional meetings/conferences.
This level has a work environment that is well protected, with virtually no hazards or obstacles. There is very little element of personal risk or hazard. Job conditions are stable, usually well managed, and very comfortable. Conditions may consist of the following:
• Reading for comprehension and direction (policies & procedures)
• Speaking to share and respond
• Presenting to a wide range of ages and audiences to inspire lifelong learning
• Considerable cognitive process to make effective decisions for non-routine work
• Various equipment includes computers with a keyboard and mouse, telephone, and other electronic devices to share documents, information and discussion
• Deadlines and changing priorities with multiple demands on time
SALARY
This position is placed at range F on the JCLS salary schedule, and has a starting salary range of $19.21 to $20.41 per hour. The full salary range is $119.21 to $24.06 hour. Placement on the salary schedule is based upon education and experience.
BENEFITS
JCLS offers a competitive benefits package including 401(a), medical, dental and vision coverage to employees and qualified dependents. In addition, JCLS provides vacation, sick leave and paid holidays.
SELECTION PROCESS
After the preliminary screening, selected candidates will be invited for an initial interview. Videoconference interviews (in lieu of an in-person initial interview) will be offered. Candidates to be interviewed will be selected from applicants who most closely meet the minimum and desired qualifications. Meeting the minimum qualifications does not guarantee an interview.
JCLS reserves the right to re-advertise the position or to delay indefinitely filling of the position if it is deemed that applicants for the position do not constitute an adequate applicant pool or if funding is not available.
CONDITIONS OF EMPLOYMENT
Employees must satisfy all of the pre-employment requirements prior to appointment that include, but are not limited to; verification of their legal right to work in the United States, and a background check.
ACCOMMODATIONS
Applicants requiring reasonable accommodation in completing the application or the interview process must notify the Human Resources Department in advance.
EQUAL OPPORTUNITY EMPLOYER
JCLS provides equal employment opportunities to all employees and applicants for employment, and prohibits discrimination and harassment, of any type, without regard to race, color, religion, age, sex, national origin, marital status, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training.
The organization employs affirmative personnel measures to ensure the achievement of equal employment opportunities in all aspects of employment, and the work environment. These policies of nondiscrimination will prevail throughout every aspect of the employment relationship, including recruitment, selection, compensation, promotion, transfer, layoff, termination, training, and conflict resolution.
APPLICATION PROCESS
In order to be considered for this position, applicants must submit a JCLS Application, Cover Letter and Resume. The JCLS Application can be found at https://jcls.org/about/job-opportunities/ These items must be turned in to the Human Resources Department no later than March 14, 2022 at MIDNIGHT PST.
Materials can be submitted by emailing to hr@jcls.org. Only candidates with complete materials and who meet the minimum qualifications of the position will be considered.