Job Description
Serials Specialist
Requisition Number: 39325
Location: Boulder, Colorado
Employment Type: University Staff
Schedule: Full-Time
Posting Close Date: 30-May-2022
Date Posted:17-May-2022
Job Summary
The University Libraries encourage applications for a Serials Specialist! This position is primarily responsible for coordinating the acquisitions, processing, claiming, and renewals of single title electronic journals and print serials, including periodicals, standing orders, and microform. This role will also have primary responsibility around handling the renewals calendar for all continuing resources. This position also serves as a secondary receiver of print serials. This position will work closely with their section lead, co-workers, and partners like the Serials Receiver, and may supervise student employees.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
Mission
- We are a knowledge catalyst. We fuel inquiry, discovery, collaboration, creation, and the dissemination of knowledge. We welcome everyone, wherever they are on their educational journey.
Vision
- AN information-empowered world.
Values
- Include
- Empower
- Connect
- Learn
- Inspire
Our values define our interactions within the Libraries and radiate outwardly. This means that we develop a culture that compassionately and authentically embodies our values in all aspects of our work.
Diversity Statement
We affirm diversity and inclusive excellence to be vitally integral to the Libraries’ mission and vision. We strive to model this in recruitment and retention, building collections, and offering services and spaces to develop a receptive social, intellectual, and physical environment for all. Learn more about our dedication to diversity and inclusivity.
What Your Key Responsibilities Will Be
- Coordinate single title e-journal, print serials, and standing order acquisitions workflows including communicating with subscription agents and publishers, requesting pricing, establishing order records, routing invoices, and coordinating renewals and cancellations. Applied knowledge of Libraries functions, campus policies, and partner needs, including vendors, University Procurement, subject liaisons, colleagues, and students and faculty to develop workflows. Has autonomy to develop and implement workflows with minimal oversight from Acquisitions & Accounting Section Lead.
- Develop process for resolving renewal milestones and deadlines. Review license agreements, historical payment information, workflows and processes around renewal decision making and purchases, and consult and collaborates with partners to establish landmarks and deadlines for renewal decisions. Investigate tools and systems, such as functions within FOLIO, to assist tracking dates and deadlines. Maintain a renewal calendar, dates, or deadlines for all continuing resources. Communicate upcoming landmarks and deadlines with partners such as Collection Development and subject liaisons.
- Perform claiming duties of print serials, for all vendors both domestic and foreign. This includes both non-receipt and duplicate receipt of materials, using the Libraries’ ILS system and individual vendors platforms and/or email.
- Serve as a secondary receiver and supports receiving backlog. Receive, checks-in, and processes/routes print serials to their end destination. This includes opening mail and packages addressed for Serials Acquisitions; troubleshooting issues with damaged materials, incorrect check-in records, or holdings; handling the updates to the print holdings; and routing the print materials to their correct location for further processing, shelving, to the other library branches, etc.
- Provide functional expertise on serials workflows, particularly for the Library Services Platform (FOLIO). Participate in the implementation of FOLIO for serials workflows. Develop documentation on serials workflows for FOLIO and other areas as needed. Lead and coordinate serials projects such as JSTOR withdrawals.
What You Should Know
- This position is in a hybrid work situation, with the majority of work being performed in-person.
- All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement.
- New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.
What We Can Offer
- Annual Compensation: $46,100 - $52,000.
Benefits
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Statements
Be accomplished. Be excited. Be Boulder.
What We Require
- A Bachelor’s Degree or equivalent combination of education and experience may substitute.
- One year of relevant library or procurement experience or equivalent education in Library and Information Sciences.
What You Will Need
- Ability to advocate and cultivate an environment of diversity, inclusion, and respect.
- Ability to problem solve through a thoughtful and inquisitive approach with attention towards a holistic understanding of issues.
- Ability to adapt to changing technology, systems, and workflows.
- Responsiveness and flexibility in adapting to a changing work environment.
- Team-oriented mentality with a willingness and ability to collaborate with a diverse constituency of stakeholders.
- Ability to work independently, identify and prioritize work, and hold self accountable.
- Ability to recognize new, better, or different ways of doing work and implementing change.
What We Would Like You To Have
- Ability to advocate and cultivate an environment of diversity, inclusion, and respect.
- 1+ years of experience in serials or library acquisition.
- 1+ years of experience in procurement.
- Experience organizing and managing project timelines and deadlines.
- Ability to adapt to changing technology, systems, and workflows.
- Experience creating, updating, and documenting procedures and processes.
- Ability to problem solve through a thoughtful and inquisitive approach with attention towards a well-rounded understanding of issues.
- Ability to collect, manipulate, analyze, and report on data.
- Highly proficient in Excel including VLOOKUP function or similar tools.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by May 30, 2022 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email:Recruiting@colorado.edu