Application Deadline

Open Until Filled


$45,157.00 to $53,498.00 per Year   Calculate


Boulder, CO


Not Specified


Not Specified

Minimum Education

Not Specified

Library Experience

Not Specified

Supervisory Experience

Not Specified

Type of Library


This job is more than 3 weeks old or the application deadline has passed.

Job Description

Position Title: Manager, Library Technical Services, Archives & Special Collections
# of Positions to Fill: 1
Department/Program: Libraries & Archives 43000
Work Location Authorization: 100% On-Site
Campus Location: Arapahoe Campus
Reports to: Director, Libraries
FLSA Classification: Exempt/Salaried
FTE: 100% (40 hrs/week)
Compensation: $45,157 - $53,498

Job Summary
The Library Technical Services, Archives & Collections Manager is responsible for the effective management of all physical and electronic library collections. Primary areas of responsibility are copy and original cataloging in all formats, maintaining the integrated library system & discovery platform, supporting continuous access to online resources, and participating in a robust collection assessment and evaluation program. Secondary duties include liaison and acquisitions support to assigned academic units, providing reference, research, and instruction services to the community, and general support with everyday patron services. This position is also responsible for the development, management, care, and leadership of the Naropa University Archives and Naropa Special Collections, including the preservation and management of collections, administering an annual budget, preparing reports, hiring, training and supervising staff and students, working with donors, administering grants, outreach, and guiding instruction, research and access to materials. Success in this role is assessed in two key areas of accountability: 1) Technical Services & Collections Management and 2) Archives & Special Collections.

Job Duties & Responsibilities

Key Accountability 1: Technical Services & Collections Management (~50% of total effort)

  • Copy and original cataloging: Copy catalog materials in all formats, including print books, journals. Create original full level bibliographic records in accordance with current national cataloging standards (LCSH, RDA); maintain holdings in OCLC. Interact with relevant consortia and/or vendors.
  • Maintain ILS: Work closely with host vendor to resolve problems, receive training, or implement new features; configure settings to achieve desired functionality; improve workflow related to material and patron records.
  • Electronic Resource Management: Maintain Electronic Journal and Database access; interact with relevant vendors.
  • Periodicals Management: Work with Administrative Coordinator to maintain records for article databases and holdings of print periodicals.
  • Participate in collection assessment and evaluation. 
  • Print collection and space management: Coordinate with colleagues to determine appropriate care of library collections, including policy development and projects regarding acquisitions, de-acquisitions, shifting, and space management.
  • Reference and instruction: Provide one-on-one reference/research appointments to faculty and students from all departments; share in classroom and online instructional duties of other library staff.
  • Faculty Liaison: Act as liaison to at least one academic school; responsible for faculty relations and library acquisitions for assigned academic schools.
  • Participate in review of all library policies as needed.
  • Support and train Work-Study students and assign duties related to cataloging, processing, and collection management projects.
  • Co-manage, train, and supervise Graduate Assistants with Director of Library in needed areas, such as research appointment responsibilities.

Key Accountability 2: Archives & Special Collections (~50% of total effort)

  • Leadership: Provide strategic vision to the archives and special collections unit.
  • Development and Coordination: Create archives and special collections program by ensuring positive donor relationships, grant funding, and review of policies; day-today operations of the archives and special collections. 
  • Supervision: supervise and train Work-Study students, GAs, and professional staff; assign duties related to cataloging, processing, and preservation.
  • Management: collections management of print and digital archives and special collections materials, including thesis collection, small press & chapbook collections, digital archives repositories, and physical storage spaces, etc.
  • Preservation: Work with paper and media conservators to develop preservation standards and initiatives.
  • Access: Support instruction and research needs of faculty, students, and wider Naropa communities. 
  • Digitization: Support digitization projects and digital preservation standards.
  • Outreach: Collaborate with other university departments, the Naropa community, and outside constituents to support outreach initiatives.

General Duties

  • This is a fully on-campus in-person position; act as person in charge of library and sole staff person when scheduled, including providing positive, timely, and patient customer service while contributing to a student-centered culture in the library.
  • Commit to professional engagement with the Naropa community and wider professional library communities, including conference and workshop attendance; share knowledge with library colleagues, work studies, and the Naropa community.
  • Actively staffs service desks at two campuses. 
  • Other duties as assigned.

What Naropa Requires…

  • All job candidates must hold a commitment to co-create a diverse and inclusive community and actively participate in related JEDI (Justice, Equity, Diversity & Inclusion) professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace.
  • All job candidates must demonstrate their level of understanding of the dynamics of privilege and oppression, and the impact these have on equity, access, and opportunity.
  • All job candidates must demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University and the capacity to demonstrate an integration and embodiment of these values as evidenced in work, communication, collaboration styles, and other general workplace behaviors.
  • ALA-Accredited Master of Library Science.
  • Three (3) years of prior relevant experience in academic library setting.
  • High level of computer and software literacy in a Windows environment.
  • Coursework in cataloging and classification.
  • Previous original cataloguing experience.
  • Demonstrated experience working with an integrated library system; preferably OCLC Worldshare Management Services.
  • Experience supervising and training staff and student workers.
  • Demonstrated abilities in project management & resource allocation.
  • Demonstrated knowledge of cataloging and metadata standards for archives and special collections material including, DCRM-B, DACS and DublinCore.

What We’d Like You to Have…

  • Previous academic library experience.
  • Interpersonal skills that lend to the ability to work with patience and kindness when under stress.
  • Experience providing instruction and reference assistance to faculty and students.
  • Experience cataloguing with OCLC WMS.
  • Knowledge of digital repositories, including ContentDM. 
  • Knowledge of intellectual property rights and copyright.
  • Cataloguing ability in Sanskrit and/or Tibetan.
  • Experience working with donors, booksellers, and conservators.

Physical Requirements & Environmental Conditions

Maximum amount of weight employee must be able to lift/carry with or without reasonable accommodation(s):
50 pounds.

During regular daily activities, employee must be able to do the following with or without reasonable accommodation:  Stand, walk, sit, handle/finger, bend at the waist, reach above shoulder level, kneel and crouch.

During regular daily activities, employee may be exposed to the following:  Interruptions/distractions, dust and heights.

Benefits & Additional Compensation Info

Naropa’s health and welfare benefits include the following: medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, and a variety of voluntary, employee-paid supplemental insurance plans.

A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week.

Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan.

Employees who work fewer than 20 hours per week are eligible to participate in Naropa’s retirement plan only.

All regular full-time and part-time employees accrue sick leave benefits; accrual rates vary based on the position, hours worked, and years of service.

Naropa University’s commitment to diversity aligns with its highest aspirations to apply contemplative inquiry and education to explore and embody the human qualities that facilitate collaboration to create a common humanity and a just society. Individuals who have experience with and a commitment to inclusive communities are encouraged to apply. EOE

Title IX is a federal civil rights law that prohibits gender discrimination, sexual harassment, sexual and relationship violence. This law applies to all students, faculty, and staff.

The Community

Naropa University is actively engaged in creating an inclusive, diverse community and is proud to be an Equal Opportunity Employer. In keeping with our diversity initiatives, we encourage applications from persons of historically underrepresented groups and those who support diversity.


External Job Ad

HR Info

Contact HR:

Posted Aug 8, 2022