This is an in-person position that works Monday through Friday at 180 Sheridan in Denver. It requires periodic trips to the Colorado Department of Education building at 201 East Colfax and the State Capitol.
This intermediate-level library technical services position contributes to Colorado State Publications Library (COSPL)
operations through collection processing and maintenance; serials processing and maintenance; cataloging; and
materials circulation. This position works cooperatively with other members of the COSPL team in providing public
access to state government documents.
***Currently this position is required to be 100% On-Site; reporting to the work location is required.***
Major Duties and Responsibilities:
Collection Processing & Maintenance
This position is responsible for the day-to-day maintenance of the physical collection and contributes to the
maintenance of the digital collections. Duties include, but are not limited to:
- Process cataloged items; create item records; and shelve publications.
- Check bibliographic records for website content verification and update bibliographic records as needed.
- Create and distribute to depositories the change/deletion lists.
- Maintain the stacks area; maintain the map case; and shift the collection as needed.
- Collect documents and prepare monthly depository mailing.
- Wrap collection for preservation, including determination of which documents need to be wrapped and the proper method to use.
- Maintain agency contact list.
- Edit and update records for digital repository documents, including adding searchable PDF functionality.
- Add materials to the digital repository.
- During Legislative session, pick up the documents at the Capitol.
- Write and maintain a procedures manual for all work processes.
Serials Processing & Maintenance
This position is responsible for the maintenance and management of the serials collection. Duties include, but are not limited to:
- Check-in new serials; enter new serial holdings; and create and maintain index pages for serials.
- Determine when a claim needs to be made and contact state agencies to request missing issues.
- Perform maintenance on existing records.
- Determine what serials need binding; organize and ship out to vendor; create a new item record; and make appropriate catalog changes to reflect binding.
- Circulate professional e-journals to State Library staff.
Working under the direction of the original cataloger and in coordination with the COSPL team, this position assists with the cataloging of state documents and the Colorado State Library (CSL) professional collection, including but not limited to, performing copy cataloging of electronic records. Duties include, but are not limited to:
- Execute copy cataloging for state documents and the professional collection.
- Process documents when complete.
- Correctly manipulate and name electronic files using established cataloging standards.
- Find and identify bibliographic records in OCLC.
- Edit bibliographic records to meet established cataloging standards.
- Process both print and digital documents.
Circulation & ILL
This position is responsible for circulation of materials and processing of interlibrary loans. Duties include, but are not limited to:
- Create patron records, check-out materials to patrons, check-in returned material, and delete old records.
- Fill interlibrary loan requests generated through OCLC and Prospector.
- Fill in-house interlibrary loan requests.
- Track and notify patrons of overdue materials to ensure the return of these materials.
- Other duties as assigned.
Benefits & Additional Compensation Info
- Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.
- Employer paid short-term disability and life insurance
- 10 paid holidays per year
- Competitive vacation and sick leave accruals
- Retirement through the Public Employees Retirement Association (PERA) www.copera.org
- Employer paid RTD Eco Pass (certain restrictions may apply)
- Paid professional development opportunities
Additional Info & Requirements
Minimum Education and Experience Requirements:
OPTION 1: Experience Substitution
- Five (5) years of professional experience* working in a Library or an occupational field related to the work assigned to the position. The experience must include specific experience in copy cataloging.
OPTION 2: Minimum Qualifications (MQs)
- Graduation from an accredited college or university with a Bachelor's degree in Library Science or a field of study/occupational field related to the work assignment.
- One (1) year of professional experience* working in a Library or an occupational field related to the work assigned to the position.
OPTIONS 3: Education Substitution**
- Graduation from an accredited college or university with a Master's degree in Library Science OR a field of study related to the work assignment will substitute for the Bachelor's degree and one (1) year of experience OR the Five (5) years of required experience, but not the specific experience in copy cataloging.
Graduation from an accredited college or university with an Associate's degree in Library Science OR a field of study/occupational field related to the work assignment.
- Three (3) years of professional experience* working in a Library OR an occupational field related to the work assigned to the position. The experience must include specific experience in copy cataloging.
- One (1) year of experience with copy cataloging
- Knowledge of III Sierra ILS
- One (1) year of web experience and knowledge using HTML
- Demonstrated knowledge of integrated library software
Required Skills and Competencies:
- Proficiency in Microsoft Excel and Word
- Well-developed research skills
- Ability to problem solve
- Demonstrated attention to detail
- Ability to produce work that is consistent and accurate
- Excellent customer service skills
- Experience working collaboratively with a team, as well as independently
- Capable of lifting 40 pounds
- Capable of bending, squatting, and reaching to meet the physical requirements of collection management, including shelving and shifting of materials and standing on ladders
- Ability to pass a background check
- Willingness and ability to work on-site daily (remote work is not an option)
Complete Applications must include:
- Completed Online Application: Required - Submitted through our ATS.
- Cover Letter: Required -Attached to the online application.
- Resume: Required- Attached to the online application.
- Transcript: Required if using education to meet MQs - Attached to the online application
- Official or unofficial
- Must list the school name, student name, degree, and degree conferral date
- Printed or submitted from the school website or a third party (Ex. Parchment/Naviance)