Job Description
Friends & Foundation Associate
Role: Assists the Foundation Director with administration of High Plains Library District Friends & Foundation for the High Plains Library District.
Major Duties and Responsibilities:
25% - DEVELOPMENT SUPPORT - Actively works with the Foundation Director and Development Coordinator to identify and prioritize short and long term funding, and to identify and rate fund raising prospects; plans and initiates strategies to procure financial support through private businesses, foundations and corporations; compiles new community and corporate engagement activities related to special events in order to raise funds; receives inbound inquiries to the Foundation and directs them as appropriate; maintains mailing lists for direct mail, social media and other communications; assists with Foundation messaging in print, broadcast and digital media. (Essential)
25% - VOLUNTEER SUPPORT- Actively works with the Foundation Director and library staff to support the Friends Volunteer Program. Reviews volunteer request forms, drafts volunteer descriptions, posts volunteer opportunities, routes completed applications in accordance with Friends & Foundation procedures, ensures that all volunteer information is stored correctly and updated in database on a regular basis and ensures that volunteer onboarding needs are met. Works with the Foundation Director and Development Coordinator on volunteer recognition. (Essential)
15%- EVENT ASSISTANCE – Assists in planning and implementation of all fundraising, volunteer and donor events. (Essential)
15% - GRANT ASSISTANCE – Researches and prepares specific data for use in grant proposals; assists District staff in grant proposal process; supports Foundation Director with administrative tasks related to compliance, generating grant documents, tracking grant progress, maintaining grant records, mailing grant agreements and grant checks, and submitting grant reports; identifies and improves grants management processes and increases efficiencies. (Essential)
15% - CLERICAL ASSISTANCE - Maintains funding and volunteer records through data entry, payments, reports and proposals for distribution; processes disbursement requests; records and acknowledges all incoming donor gifts using a Donor Management System, miscellaneous contributions, checks and receipts in compliance with state and federal laws, fact sheets and grant guidelines; maintains proper records for accounting purposes in the absence of the Foundation Director. Prepare distributes meeting materials, takes minutes at Foundation Board of Directors meetings, work sessions and management meetings; formats minutes for distribution; identifies decisions made, and routes minutes; makes room arrangements and sets up refreshments in order to provide meeting support. Assists the Foundation Director and Development Coordinator with clerical duties as assigned. (Essential)
5% - OTHER DUTIES – Assists with VISTA Volunteer and Interns as they are available to the Foundation; other duties as assigned. (Non-Essential)
Minimum Requirements:
Education:
Associates Degree
Experience:
Minimum of two years’ experience in similar position
Or any equivalent combination of education and experience that provides the critical success factors.
District Success Factors:
Focuses on the customer
Initiative
Contributes to a positive work environment
Strategic thinking
Pursues personal development
Continuous improvement
Takes pride in the workplace
Emotionally intelligent
Tactful
Knowledge of public library operations
Creativity
Job Success Factors:
Knowledge of public library services and purpose
Knowledge of Nonprofit development and operations including best principles and practices of a foundation and/or 501c (3)
Knowledge of marketing: print, broadcast and digital media
Knowledge of volunteer coordination
Ability to convey the mission and vision of HPLD and its Foundation
Strong organizational and time management skills
Strong clerical skills
Exceptional attention to detail
Excellent writing and research skills
Keen aptitude for analysis, organization and problem solving
Creation of effective processes
Skilled in grants management
Skilled in event planning
Skilled in general accounting
Skilled in developing funding
Skilled in Word, Excel, Outlook, PowerPoint, donor database (Bloomerang), social media platforms, internet and basic computer operation.
Skilled in statistics and research
Skill in customer relations
Skill in critical thinking
Skill in multi-tasking
Skill in interpersonal communication and relationships
Able to use proper grammar orally and in writing
Able to work under pressure
Able to operate various office equipment including copiers and printers
Able to use good judgment
Able to work in teams
Able to work with confidential information
Able to anticipate needs
Physical Success Factors:
Ability to lift 20 lbs.
This Job Description is not a complete statement of all duties and responsibilities comprising this position.
Benefits & Additional Compensation Info
Benefits:
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Accidental Death and Dismemberment (AD&D) Insurance
Short-Term Disability
Long-Term Disability
401(a) Defined Contribution Retirement Plan
457 Deferred Compensation Plan
Flexible Spending Accounts for transportation, dependent care and medical expenses
Tuition Reimbursement
Paid Leave
Additional Info & Requirements
Pay Grade: 45
Wages/Benefits: $21.82 - $29.52 /hr; Full-time Benefits
FLSA Classification: Non-Exempt
Hours: Full-Time; Some days, evenings, and weekends
Location: Administration Offices (DSS), Greeley, CO 80631
Supervisor: Foundation Director
Department: Administration
Supervises: None
Deadline: Open until filled
Revised: 01/01/2023
Website
https://www.mylibrary.us/jobs/
Human Resources / Job Listings
https://www.mylibrary.us/jobs/
HR Info
1-888-861-READ (7323)