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Friends and Foundation Associate

High Plains Library District

Greeley, CO

Application Deadline

Open Until Filled


$21.82 to $29.52 per Hour   Calculate


Greeley, CO




Not Required

Minimum Education

Associate's Degree

Library Experience

Not Required

Supervisory Experience

Not Required

Type of Library


This job is more than 3 weeks old or the application deadline has passed.

Job Description

Friends & Foundation Associate

Role:  Assists the Foundation Director with administration of High Plains Library District Friends & Foundation for the High Plains Library District.

Major Duties and Responsibilities:

25% - DEVELOPMENT SUPPORT - Actively works with the Foundation Director and Development Coordinator to identify and prioritize short and long term funding, and to identify and rate fund raising prospects; plans and initiates strategies to procure financial support through private businesses, foundations and corporations; compiles new community and corporate engagement activities related to special events in order to raise funds; receives inbound inquiries to the Foundation and directs them as appropriate; maintains mailing lists for direct mail, social media and other communications; assists with Foundation messaging in print, broadcast and digital media. (Essential)

25% - VOLUNTEER SUPPORT- Actively works with the Foundation Director and library staff to support the Friends Volunteer Program. Reviews volunteer request forms, drafts volunteer descriptions, posts volunteer opportunities, routes completed applications in accordance with Friends & Foundation procedures, ensures that all volunteer information is stored correctly and updated in database on a regular basis and ensures that volunteer onboarding needs are met. Works with the Foundation Director and Development Coordinator on volunteer recognition. (Essential)

15%- EVENT ASSISTANCE – Assists in planning and implementation of all fundraising, volunteer and donor events.  (Essential)

15% - GRANT ASSISTANCE – Researches and prepares specific data for use in grant proposals; assists District staff in grant proposal process; supports Foundation Director with administrative tasks related to compliance, generating grant documents, tracking grant progress, maintaining grant records, mailing grant agreements and grant checks, and submitting grant reports; identifies and improves grants management processes and increases efficiencies.  (Essential)

15% - CLERICAL ASSISTANCE - Maintains funding and volunteer records through data entry, payments, reports and proposals for distribution; processes disbursement requests; records and acknowledges all incoming donor gifts using a Donor Management System, miscellaneous contributions, checks and receipts in compliance with state and federal laws, fact sheets and grant guidelines; maintains proper records for accounting purposes in the absence of the Foundation Director. Prepare distributes meeting materials, takes minutes at Foundation Board of Directors meetings, work sessions and management meetings; formats minutes for distribution; identifies decisions made, and routes minutes; makes room arrangements and sets up refreshments in order to provide meeting support. Assists the Foundation Director and Development Coordinator with clerical duties as assigned.   (Essential)

 5% - OTHER DUTIES – Assists with VISTA Volunteer and Interns as they are available to the Foundation; other duties as assigned.  (Non-Essential)

Minimum Requirements:


Associates Degree


Minimum of two years’ experience in similar position

Or any equivalent combination of education and experience that provides the critical success factors.  

District Success Factors:

Focuses on the customer


Contributes to a positive work environment

Strategic thinking

Pursues personal development

Continuous improvement

Takes pride in the workplace

Emotionally intelligent


Knowledge of public library operations


Job Success Factors:

Knowledge of public library services and purpose

Knowledge of Nonprofit development and operations including best principles and practices of a foundation and/or 501c (3)

Knowledge of marketing: print, broadcast and digital media

Knowledge of volunteer coordination 

Ability to convey the mission and vision of HPLD and its Foundation 

Strong organizational and time management skills

Strong clerical skills

Exceptional attention to detail 

Excellent writing and research skills  

Keen aptitude for analysis, organization and problem solving

Creation of effective processes

Skilled in grants management

Skilled in event planning

Skilled in general accounting

Skilled in developing funding

Skilled in Word, Excel, Outlook, PowerPoint, donor database (Bloomerang), social media platforms, internet and basic computer operation.

Skilled in statistics and research

Skill in customer relations

Skill in critical thinking

Skill in multi-tasking

Skill in interpersonal communication and relationships

Able to use proper grammar orally and in writing

Able to work under pressure

Able to operate various office equipment including copiers and printers 

Able to use good judgment

Able to work in teams

Able to work with confidential information

Able to anticipate needs

Physical Success Factors:  

Ability to lift 20 lbs.

This Job Description is not a complete statement of all duties and responsibilities comprising this position.

Benefits & Additional Compensation Info


Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Accidental Death and Dismemberment (AD&D) Insurance

Short-Term Disability

Long-Term Disability

401(a) Defined Contribution Retirement Plan

457 Deferred Compensation Plan

Flexible Spending Accounts for transportation, dependent care and medical expenses

Tuition Reimbursement

Paid Leave

Additional Info & Requirements

Pay Grade: 45

Wages/Benefits: $21.82 - $29.52 /hr; Full-time Benefits

FLSA Classification: Non-Exempt

Hours: Full-Time; Some days, evenings, and weekends

Location: Administration Offices (DSS), Greeley, CO 80631

Supervisor: Foundation Director

Department: Administration

Supervises: None

Deadline: Open until filled

Revised: 01/01/2023


Human Resources / Job Listings

HR Info

1-888-861-READ (7323)

Posted Jan 5, 2023