Job Description
We are seeking a library professional who is an outgoing, self-starter, with both big picture vision as well as attention to detail and a commitment to providing a quality customer experience to serve as Operations Manager for the Lafayette Public Library.
In this role you will be responsible for general operational oversight of our facility and will oversee, monitor, and participate in the daily operations of the library. You will be responsible developing, coordinating and providing quality staff training, oversight of our volunteer support program, and of safety and emergency preparedness and supervision of the FT Library Safety Supervisor. As well as coordination of facility maintenance in collaboration with the City's facilities maintenance division.
This management position is part of the library's dynamic leadership team and plays a key role in the continual improvement of the library customer experience.
Candidates with Spanish language skills strongly encouraged to apply.
Please submit a cover letter and portfolio of professional writing samples with your application. The first round of application review will take place on or after June 12, 2023.
Essential functions include:
Coordination of Building Management
- Reviews and evaluates staff facility maintenance requests, sets priorities, and coordinates service with the Facilities Maintenance Division.
- Keeps Library staff appraised of work being conducted at the facility.
- Coordinates with Facilities Maintenance Division oversight of custodial contractors, waste hauler, and other vendors.
- Coordinates with Facilities Maintenance Division in long term planning activities related to the library facility.
Coordination of Volunteer Program
In collaboration with other staff, supports the library volunteer program through activities including:
- Develops procedures and policies for best practices in recruitment, interviewing, assessment, and placement of volunteers.
- Develops and oversees the volunteer program budget.
- Sits on the City’s internal Volunteer Committee.
- Works closely with staff and managers to identify opportunities for volunteer support and maintains a list of available volunteer positions.
- Works with the Library’s Engagement Team and the City Communication Department to promote volunteer opportunities at the library.
- Prepares clear and concise reports to monitor the success of the volunteer program; prepares monthly and quarterly statistical reports.
- Develops and implements activities and programs to promote volunteer recognition, motivation, training, and retention, plans and coordinates formal recognition program.
- Engages in outreach to community organizations and agencies to attract volunteer talent.
Coordination of Staff Training & Development
Utilizing national, regional, and organizational standards for competencies in all areas of Library operations, coordinates planning, assessing and documenting Library staff training and professional development.
- Participates in training staff.
- Maintains staff training records for the library department.
- Works with the Library Management Team to create annual training schedules for all operational areas.
- Works with the Library Management Team to review staff handbooks and manuals on an ongoing schedule.
- Recommends, manages, and tracks the staff development budget.
- When appropriate, creates, develops, and edits training materials in a variety of formats.
- Coordinates the planning and implementation of annual staff development days.
- Gathers and evaluates information from employees on previous training to identify opportunities and areas that need additional training.
Safety and Emergency Preparedness
- Coordination of Facility Emergency & Safety Preparedness.
- Assists in the development and implementation of the Library Department emergency/safety preparedness plans and procedures. • Identifies ongoing staff related training needs, including new employees.
- Coordinates and organizes Library emergency practice drills and other training.
- Serves on the City’s internal Safety Committee.
- Plans, develops, writes, and conducts safety training presentations and safety programs.
Public Service
- Provides excellent customer service by making library materials readily available and accessible to customers of all ages.
- Works at public service desks and contributes to the night and weekend rotation.
- Maintains facility usage statistics.
- Manages room reservations and rentals.
- Assists in working with and using community-based advisory boards.
Benefits & Additional Compensation Info
Exceptional City Provided Benefits:
- 100% City-paid Medical, Dental, Vision (up to $25,980 annually for family coverage)
- 401A Retirement Plan (10.2% City, 8% Employee, immediately 100% vested upon hire)
- Life Insurance (One year’s salary up to $150,000. AD&D coverage in equal amount)
- Tuition Assistance (up to $5000 per year for approved expenses)
- Employee Assistance Program (free counseling, travel assistance, legal aid, etc)
- Short and Long-Term Disability
- Bilingual Pay +
Additional Benefits:
- Deferred Compensation and Roth Options
- Voluntary Life Insurance/AD&D
- Identity Theft Program
- Recreation Center Pass
- Wellness Punch Card (100 punches per year to use at golf course, waterpark, etc)
Leave:
- First year employees will accrue 80 hours Vacation
- 96 hours Sick Leave
- 24 hours Floating Holiday Leave
- 11.5 paid City holidays.
- Other leave programs are offered to include FMLA, Paid Parental and Bereavement Leave
Additional Info & Requirements
Please submit a cover letter and portfolio of professional writing samples with your application. The first round of application review will take place on or after June 12, 2023.
The Community
The Lafayette Public Library serves a population of approximately 29,000 residents and is a member of the Marmot Library Network. The Library has a committed staff dedicated to facilitating equal access to services, community building, innovation, intellectual freedom, literacy, and lifelong learning. Each member of our Library team is integral to the success of our organization. We value vision, hard work, collaboration, and creative problem-solving.
Candidates with Spanish language skills strongly encouraged to apply.
Website
https://www.lafayetteco.gov/2570/Library
Human Resources / Job Listings
https://www.governmentjobs.com/careers/lafayette
HR Info
1290 South Public Road
Human Resources Office - 2nd Floor
Lafayette, Colorado, 80026-1612
303-661-1252