Job Description
STAFF ACCOUNTANT
(FULL TIME 35HRS/WK)
This position is expected to work collaboratively with the Controller and Chief Operating Officer to maintain all functions of the Finance Office and assist HR with payroll processing.
Primary Duties & Responsibilities:
Payables/Receivables/Financial Duties
- Cut checks in our financial management system, Quickbooks.
- Process all incoming mail/packages for the building and mail out bills and mail/packages from other departments.
- Communicate with vendors regarding payables and receivables.
- Check payables for accuracy and enter them into the system.
- Daily cash flow updates
- Bank reconciliations and filing.
- Process and make both physical and remote bank deposits, including picking up and reconciling monies from various departments.
- Make payable & receivable journal entries.
- Assist with audits
- Assist and often take the lead with grant reconciliations (SNAP, etc.)
- Maintain spreadsheet and reconcile payments for Morin’s Catering events (80-90 events per year).
- Maintain W2’s and with the aid of the Controller, process 1099’s at year end.
- Work with the Director of Communications and others to maintain POS inventory. Reconcile and make POS entities into Financial Edge and/or Quickbooks.
- Produce invoices and process payments through POS (Square Pay).
- Calculate and file quarterly sales tax.
- Collaboratively assure proper internal controls are being implemented with the Controller and Chief Operating Officer.
- Check email daily and respond to emails in a timely manner.
- Support and practice PPL’s stated values and demonstrate and share PPL’s commitment to being an all inclusive organization, including full participation in the implementation of PPL’s diversity, equity, and inclusion roadmap.
- Cultivate practices of diversity, equity, and inclusion within the organization that serves the public and each other.
Office Management
- Ordering, tracking, and delivering office supplies.
- Posting & delivering outgoing & incoming mail.
- Copying, faxing, filing, and shredding.
Additional Skills:
- Excellent verbal and written skills.
- A can-do attitude and willingness to ask questions and learn.
- Strong attention to details and strong organizational skills.
- Comfortable working with various technology (i.e. Google Docs/Sheets/Drive and Microsoft programs).
- Perform quality work within deadlines with or without direct supervision.
- Interact professionally with other employees, patrons, and suppliers
- Must be a team player.
- Work effectively as a team contributor on all assignments.
- Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
Education & Experience Required:
- Accounting or Finance degree preferred.
- At least 3 years experience with non-profit accounting required.
- Knowledge and experience with Quickbooks is required.
- Previous experience with accounts payable and accounts receivable required.
- Google Drive, Google Docs, Google Sheets and other various Google applications experience required.
Additional Requirements:
- Driving/Travel requirements – 0-10%
- Position Location – Providence, RI
- Physical requirements – ability to occasionally lift/move up to 25 lbs.
This position is:
Non-exempt and is not part of the Union
Hours: 35 hours per week
Salary starts at: $55,000
Please submit cover letter and resume by June 5, 2023.
Posting Date: May 19 – open until filled
Submit Cover Letter and Resume to:
E-mail: HR@provlib.org
The Providence Public Library
Attn: HR
150 Empire Street
Providence, RI 02903
Fax: 401-455-8002
Equal Opportunity
In order to provide equal employment and advancement opportunities to all individuals, employment decisions at the Providence Public Library are based on merit, qualifications, and abilities. PPL is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth, or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age (40 and above), disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. PPL will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
The Community
Providence Public Library (PPL) is a 144-year-old nonprofit corporation providing free public library services through its rich and historic physical and digital collections, extensive information resources, thought-provoking exhibitions, impactful educational programs, and expert staff.
PPL is continually transforming and focused on providing equally transformative experiences for all Rhode Islanders. The Library is actively expanding our reach through critical statewide collaborations and serving as an open and supportive teaching and learning place where communities can connect, experience, create and achieve, whether in our physical or virtual realms.
To achieve our mission, the Library is strategically focused on serving Rhode Island families and early care providers, teens, downcity residents, learners seeking workforce development, and those pursuing creative and scholarly endeavors.
Website
Www.provlib.org
Human Resources / Job Listings
https://www.provlib.org/about-us/job-opportunities/
HR Info
Email cover letter and resume to: HR@provlib.org
The Providence Public Library
ATTN: HR
150 Empire Street
Providence, RI 02903