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Administrative and Metadata Librarian

Colorado Mesa University

Grand Junction, CO

Application Deadline

Apply By Jun 18th, 2023


$42,000.00 to $46,000.00 per Year   Calculate


Grand Junction, CO





Minimum Education

Master's Degree

Library Experience


Supervisory Experience

Not Specified

Type of Library


This job is more than 3 weeks old or the application deadline has passed.

Job Description

Administrative and Metadata Librarian 


Summary: The Administrative and Metadata Librarian position provides administrative support to the Library Director, manages the administrative office, and provides high-level oversight and management of metadata. This person acts as a representative for the Library Director and liaison to various constituencies at all levels within and outside the University community. The individual manages the library's administrative office service point using discretion, initiative, and independent judgment. The position administers the processing of metadata within Technical Services assuring its accuracy and fit for purpose, and produces quality bibliographic records. The incumbent is responsible for making decisions that affect the operations of Tomlinson Library. The ideal candidate would allow the Director to trust that tasks would be done well, accurately, and by deadline. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 


• Provides high-level executive support to the Library Director and manages library administrative office, including supervising student workers. Represents the library to the campus community and guests on behalf of the Library Director as appropriate. 

• Monitors and oversees smooth operation of library building, taking action in urgent situations, such as a major water leak, unruly patron or building evacuation. 

• Coordinates library-wide endeavors as assigned, such as safety planning and training. Ensures library emergency plan is current. Updates departmental faculty list for Library Liaisons. 

• Collaborates with various library departments to compile and maintain library departmental statistics; conducts research and produces reports as requested by Library Director. 

• Uses 25Live to run statistical reports and create blackout dates for library closures; supervises student workers for reserving library study rooms, classrooms, and conference room including unlocking and locking doors as necessary. 

• Plans and coordinates library meetings, search committees, events, and travel arrangements including working with campus partners, such as catering, facilities, parking, University Center and IT. May need to work occasional evenings, weekends, or long hours. 

• Supports marketing and social media activities. Manages library schedule on related webpages. 

• Manages confidential personnel and departmental records such as leave requests, phone lists, CVs, library organizational chart, and staff directory web pages. Arranges for new hires' equipment such as office key, business card and name tag. 


• Batch loads bibliographic records from various vendors into the catalog. This entails downloading files, editing data by creating and applying customized scripts within MarcEdit, and testing the edited records for accuracy and functionality. Uploads the entire file and checks results. Ensures the records function as intended in CMU, Marmot and Prospector catalogs. 

• Oversees cataloging processes throughout Technical Services including quality assurance for bibliographic records produced by classified staff and student workers. 

• Proactively monitors the catalog by doing sample searches and analyzing the results for inconsistencies to ensure it functions as desired, troubleshooting and manipulating bibliographic records and catalog when needed. Endeavors to increase discoverability. 

• Creates original cataloging according to national standards when none is available, performs complex copy cataloging, and oversees non-Library of Congress cataloging. Serve as a resource regarding cataloging policies and practices for staff and student workers. 

• Constructs Library of Congress call numbers and subject headings as needed. 

• Acts as backup for Acquisitions Librarian on some budgeting, ordering, and payment duties. Maintains inventory of office supplies; orders as necessary. 

• Stay abreast of relevant trends, new products/tools, and professional practices and contribute to the profession. 

• Provides research services through individual consultations, chat, and regularly scheduled hours at the Research Help Desk including evening and weekend rotations. 

• Serves as a departmental liaison by selecting materials, providing instruction and preparing collection assessments. 

• Serves on committees as assigned. 


• Master's degree in Library Science from an American Library Association accredited program. 

• Administrative experience. Cataloging experience or coursework. 


• Basic computer literacy: Familiarity and experience with computers and software. Proficiency with Microsoft Word and Excel. 

• Conceptual and practical knowledge of MARC and other metadata, cataloging standards, and bibliographic utilities. 

• Conceptual and practical knowledge to enable interoperability between library e-resources such as the ILS and discovery layers. 

• Demonstrated ability to work at various levels such as individual MARC records, title lists, and the entire catalog. 

• Written and oral communication: Excellent and timely communication skills. Actively listens for understanding. Demonstrated ability to speak and write using correct grammar and spelling. Ensures accuracy and maintains a professional tone. 

• Excellent organizational and analytical skills with an aptitude for detailed work. Orderly and systematic in thought and behavior. 

• Strong work ethic: Upholds the values and goals of the University and the Library. Performs tasks to the best of one's ability. Completes assigned tasks on time. Presents a professional attitude and appearance. 

• Personable nature: As initial contact for library administrative office, a welcoming, courteous, and professional demeanor to create a positive patron experience and work environment is required. 

• Attention to detail: Completes tasks to a high standard without errors. Demonstrated ability to find errors in data and when proofreading drafts of letters and reports. 

• Decision-making: Demonstrated ability to exercise good judgement to prioritize tasks and make decisions on Library Director's behalf. Demonstrated ability to exercise discretion and confidentiality regarding personnel matters. 

• Problem-solving: Demonstrated ability to approach problems proactively, and positively to determine the source of the problem and find an effective solution. Demonstrated ability to work independently and creatively to solve problems. 

• Flexibility: Willingness and ability to adapt to change. 

• Team player: Demonstrated ability to work well with others in order to establish and maintain good working relationships with other administrative assistants and various campus partners. 

• Self-starter: Demonstrated ability to proactively recognize opportunities to provide support to the Library Director and other library staff, and take appropriate action. Demonstrates initiative to solve problems so as not to needlessly interrupt the Library Director. 

Salary: $42,000.00 - 46,000.00. Commensurate with education and experience. Excellent health and retirement benefits package: https://www.coloradomesa.edu/human-resources/faculty-staff/index.html 

Department: Colorado Mesa University 

Employment Type: Administrative 


Application Deadline: To ensure full consideration, complete applications must be received by 6/18/2023. 

How to Apply: Applicants will be asked to complete an online application by creating a profile and then providing personal and demographic information. In addition, please be prepared to upload a: 

• Cover letter 

• Resume 

• Include the name, phone number, email address and relationship of at least three professional references who can attest to your ability to perform the job you are applying for. Professional references should include at least one current or former supervisor. Professional reference may also include current or former employers, colleagues or other professionals who have first-hand knowledge and can recommend you for employment. 

• Copy of transcripts for all degrees completed (if your transcripts include a social security number or birthdate, please redact that information before uploading the document. Official transcripts will be required upon hire) 

Direct Inquiries Contact: Sylvia Rael, mailto:srael@coloradomesa.edu 


Colorado Mesa University provides exceptional educational opportunities on a state-of-the-art campus located in Grand Junction. As western Colorado's largest university, CMU serves students on its main campus in Grand Junction, its satellite campus in Montrose, its community college, Western Colorado Community College and via online offerings. Founded in 1925, it's a dynamic university enrolling more than 11,000 students at the associate, baccalaureate and graduate levels. 

At the heart of the CMU experience is an integrative and experiential approach to higher education that encourages students to think differently and empowers them to challenge assumptions. CMU brings students together with expert scholars and thinkers from different disciplines to make connections between ideas and gain the skills to solve the unstructured, complex problems they'll encounter in life. Our focus is on providing quality academic programs, built on a strong liberal arts core that support students' interests and regional employment needs, as well as technical programs that respond to vocational workforce demands. 

The Grand Valley is home to some of the best outdoor recreation in the state of Colorado and you won't have to fight traffic and crowds to enjoy it. CMU is surrounded by the Grand Mesa, Book Cliffs and the Colorado National Monument. We have world-class mountain biking, rock climbing, hiking, and rafting. In addition to a mountain resort that's less than 45 minutes from campus for skiing, snowboarding and cross-country skiing. Living and working in Grand Junction, you will be able to explore one of Colorado's best kept secrets. 

Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education. 

Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply. Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. 

Colorado Mesa University 

Attn: Human Resources Office 

1100 North Avenue 

Grand Junction, CO 81501 


To apply, visit https://apptrkr.com/4232573 

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Posted Jun 1, 2023