Job Description
I. POSITION PURPOSE
Under supervision of the Library District Board of Trustees (“Board”), the Administrative Co-Director manages the entire Library District system and facilities, in conjunction with an Operations Co-Director. The Administrative Co-Director, as a leader in the community, represents the Board of Trustees’ long-range goals. The Administrative Co-Director ensures that the libraries of the NSCLD are welcoming places where the community is comfortable and a center of community life. The Administrative Co-Director must communicate effectively with the Operations Co-Director, Board, staff, community, and library patrons. The Administrative Co-Director must exercise professional skills, fiscal responsibility, leadership, excellent communication and administrative skills, initiative, and independent judgment.
II. PRIMARY DUTIES AND RESPONSIBILITIES
Fiscal/Policy
1. With NSCLD Bookkeeper, prepares and presents an annual budget for approval by the Board. Is actively involved in financial planning, record-keeping, and monthly reporting to the Board.
2. Recommends, implements, tracks, and reports on a monthly basis to the
Board on the annual budget, which will make best use of the financial
resources available. Responsible for management of
library financial accounts.
3. In cooperation with Operations Co-Director and the NSCLD Bookkeeper, completes payroll duties.
4. Reviews budgetary policies and practices to ensure long-term fiscal soundness.
5. Develops and implements policies, services, programs, and resources to
meet the immediate and long-range goals of the Library Board, the
organization, and the community.
6. Leads and implements Strategic Planning efforts, in conjunction with the Board and with input from the Operations Co-Director and staff.
7. Gathers data and prepares statistical and other reports, including library usage and monthly circulation data, as appropriate for the Board.
8. Explores and develops new avenues for funding as appropriate, including grant opportunities and donations. Monitors and administers grants. Assists Board with other fundraising as needed.
9. Ensures that the library’s risk management practices are approved by the
Board, updated regularly to comply with relevant federal, state, and local law,
and implemented to minimize risk to the organization. These include, but are
not limited to: procurement and contracting, worker and patron safety,
building design, insurance requirements, and Library Law in consultation, when necessary, with legal counsel.
10. Assists Board-selected accountant/auditor and NSCLD bookkeeper in completing annual audit or audit exemption.
Supervisory and Human Resources
1. Develops and implements regulations, policies, and compliance with all applicable governmental laws.
2. Responsible for search, orientation, and training of new Board members.
3. Oversees Library District contractors such as bookkeeper and accountant/auditor.
4. Maintains staff by recruiting, selecting, and training new personnel and volunteers, in conjunction with Operations Co-Director.
5. In conjunction with Operations Co-Director, creates weekly employee schedules to ensure libraries are open and staffed.
6. In conjunction with Operations Co-Director, reviews staff performance, promotions, discipline, and dismissals in alignment with accepted HR practices and NSCLD policy.
Facility/Technical
1. Purchases and operates the equipment required to offer basic library services and to run the business. These include, but are not limited to: computer systems and equipment, software and digital technology systems, copiers, fax and printing equipment.
2. In conjunction with Collections Co-Director: Maintains library facility: recommends long range capital improvement plans to the Board of Trustees, ensures that facility is maintained and cleaned to maximize safety and economic life of building.
3. Oversees all contractual services for custodial, landscaping, snow removal, and other contractual services as needed.
4. Willing and able to cover duties of circulation desk staff including using the library’s computer system, other databases, standard print, reference and periodical literature to assist patrons in locating materials and finding information; Troubleshoots library and patron computer issues as needed.
Public Relations
1. Serves as a co-executive officer to the Board and as representative of the library in the community.
2. Regularly seeks community input and ideas about library services, and keeps the Operations Co-Director informed of these.
3. Fosters a positive relationship with the community and funders.
I. EXPERIENCE, SKILLS, AND ABILITIES NEEDED
Experience:
Required:
● Credibility, integrity, sense of humor and curiosity, willingness to learn new skills.
● Proven background of managing and leading a team while working under direction of a board and exercising independent initiative.
● Previous work in government, education, public service, business, or nonprofit organization.
● Proven background of grant writing and administration.
● Experience with budget development and implementation.
● Two years minimum prior experience in a business, management or supervisory position.
● Proficiency in standard computer applications, software (including Microsoft Office) and systems.
Desired:
● Bachelor’s Degree, MLS/MLIS from an accredited ALA institution, or equivalent experience in a related field.
● Previous work in project management.
Skills and Abilities:
Required:
● Reads, writes, speaks, and understands English, as a minimum, with other language proficiency a plus.
● Strong written and verbal communication, listening skills, and problem-solving skills.
● Ability to plan, direct and coordinate the activities of others, work well with a community and staff, and make sound and independent decisions.
● Ability to multitask, handle complex and detailed work, follow tasks through to completion despite frequent interruption.
● Ability to provide information necessary for the Board to make sound decisions.
● Ability to respond appropriately to the vision and long-range plan of the Board.
● Working knowledge of budgets and financial record keeping.
● Experience with the pursuit and administration of grants.
● Ability to function well under flexible and changing conditions.
● Working knowledge of computers, databases, and social networks as well as mobile devices such as smartphones and tablets.
● Ability to prepare written and oral reports and to make public presentations.
● Ability and willingness to travel in order to further education or represent the Library.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations shall be made to enable individuals with disabilities to perform the essential functions.
● Frequently required to walk, stand, sit, talk, and hear.
● Uses hands to finger, handle, feel or operate objects, tools, or controls.
● Reaches with hands and arms as in physically picking up files, papers and other common office objects.
● Must occasionally lift and/or move objects weighing up to 20 pounds such as files, books, supplies, etc.
● Vision and hearing at or correctable to normal ranges.
Additional Info & Requirements
To read more or apply, please visit our website at https://nscld.colibraries.org/.
The Community
The NSCLD is located in the beautiful northern part of the San Luis Valley and encompasses two library branches; one in the town of Saguache and the other in the Baca Grande subdivision near Crestone, Colorado. The NSCLD seeks innovative ways to:
Manage our resources effectively and be accountable to our funding sources.
Communicate with our public and staff to ensure vital, relevant and effective library services.
Develop a well-trained, knowledgeable, courteous and professional staff.
Provide excellent customer service that is both timely and confidential.
Create a sense of community by providing a welcoming, inviting, secure environment for our public and staff.
Respond and reach out to serve the current and evolving information needs of our diverse community.
We celebrate our accomplishments, learn from our mistakes and take pride in serving our community.