LibraryJobline

Job Description

Position:  Human Resources Manager / Administrative Assistant

Location:  Administration, Hotchkiss, CO

Hours:  Full time = 30 – 36 hours/week

Pay Range:  $26.55 - $36.70/hour, with benefits, including health insurance options, life insurance, sick leave, vacation/holiday leave, retirement options and employee assistance.

Application deadline:  Open until filled.  Priority will be given to applications received by Monday, September 25, 2023, by 5:00 p.m.

Are you a strong leader with an eye for detail, a knack for listening, and a desire to take action?  Then look no further than this opportunity at Delta County Libraries where you will join a passionate team of library loving, public servants who enjoy providing excellent library services to our community.

How to Apply

Your application should include a cover letter and resume.  Please explain in your cover letter your approach to ensuring quality of work product.  Your references should be professional and work related.

For more information, email LaDonna Gunn, District Director, ldgunn@deltalibraries.org

Summary

Human Resources Manager / Administrative Assistant provides organization and oversight of daily human resource functions and daily operations of administrative processes for the Library District; provides a high level of employee support to the District Director and Library Managers; serves on the Management Team; and promotes a team atmosphere in the Library District.

Essential Competencies

Active Listening:  Offers full attention when others speak.  Listens effectively, giving verbal and nonverbal cues of interest.  Asks open-ended questions.  Paraphrases what was said to ensure understanding.  Demonstrates negotiation skills to secure beneficial outcomes.

Communicativeness:  Communicates effectively using a variety of methods.  Creates an open and accessible environment that encourages flow of information.  Communicates effectively with a variety of audiences and individuals from diverse backgrounds.  Takes responsibility for ensuring that people have the current and accurate information needed for success.  Selects and applies the most appropriate and effective communication means to meet situational needs.

High Standards:  Establishes and models standards that guarantee exceptional quality and necessary attention to detail.  Continually seeks to improve processes and products, and holds staff accountable for quality.  Finds best practices, shares them, and then improves upon them.

Initiative:  Proactively takes action without being prompted.  Identifies customer needs, takes responsibility, and acts on it.  Makes things happen.

Organization Knowledge:  Understands the workings of the Library District, its mission, values and vision.  Specifically understands the formal and informal policies and structures that govern operations, and knows the essential technologies at the heart of the Library District.  Knows “how the place works.”

Organizing & Planning:  Plans and organizes so that work is accomplished efficiently.  Manages effectively.  Prioritizes multiple competing tasks.  Maximizes use of available time.  Makes efficient use of the Library District’s resources.  Employs sound project management principles and procedures in the planning and implementation of programs and services.

Results Orientation:  Maintains appropriate focus on outcomes and accomplishments.  Motivated by achievement, and persist until the goal is reached.  Conveys a sense of urgency to make things happen.  Respects the need to balance short- and long-term goals.  Driven by a need for closure.

Team Player:  Develops and maintains effective relationships with others to achieve common goals.  Works effectively in teams with strong team-building skills and attitudes.  Identifies with the larger Library District team and understands role within it.  Shares resources, responds to requests from other parts of the Library District, and supports larger Library District agendas as more important than personal goals.

Responsibilities

Human Resources Tasks:

·         Handles payroll processing and works with payroll vendor and accountant to complete monthly payroll.  Oversees timesheets and time-off requests.  Documents and enters classification and pay changes.  Answers questions related to timesheets and time off.

·         Manages the Library District’s recruitment processes, including posting job postings, accepting and screening employment applications, recommending candidates for interviews, scheduling interviews and coordinating interview teams, and generating eligible hire lists.  Conducts pre-employment reference and background checks.  Adheres to employment laws regarding recruitment and selection of Library District personnel.

·         Oversees onboarding of new hires, including collecting and processing required documents, enrollment in benefit plans, and employee orientation programs.  Maintains complete and legally compliant personnel records and files.

·         Oversees offboarding of exiting employees, including collecting and processing required documents, completing exit interviews, and preparing relevant information from benefit providers.

·         Administers employee benefit programs, including insurances, paid leaves, retirement, Social Security, FAMLI, etc.  Communicates with benefit brokers regarding benefit products and insurance premiums.  Researches and recommends changes to benefit offerings.  Leads and coordinates annual employee benefits renewal and open enrollment activities.  Responds to employee inquiries.

·         Manages employee leave of absence requests, as well as Workers’ Compensation and unemployment insurance claims.

·         Stays informed of legal, regulatory, technology, societal changes, and court decisions that may affect the work of human resources management and communicates same to District Director.

·         Assists the District Director in forecasting additional funds needed for staffing.

·         Works with the District Director and Library District management team to develop and update human resources policies and procedures and employee handbook and to provide human resources counseling and advice to the management team.

Administrative Tasks:

·         Maintains Library District’s administrative files, including business, personnel, and special projects.  Maintains calendar for Administration team.  Assists Administration team with tasks and projects.

·         Coordinates and provides semi-professional hospitality service for staff meetings, Board meetings, committee meetings, etc.  Makes arrangements for Library District Board of Trustees meetings, assists with Board member packets, attends meetings, and takes minutes.

·         Orders equipment, supplies, and other materials, including comparison shopping to place orders on behalf of Administration team and Library Managers.  Organizes invoices, prepares vouchers, and posts transactions.  Prepares bank deposits.

·         Assists in compiling data for reports, grant proposals, and statistical documents.  Makes meeting, travel, and special event arrangements.  Answers Administration phone, handles questions, routes calls appropriately, and receives and distributes mail and email.

·         Handles Memorial Hall reservations.

Librarianship:  Strives for effectiveness and efficiency through clear communication, strong relationships, ethical behavior, and the flexibility to be a leader, team player, and lifelong learner.  Attends staff development days and other trainings to acquire new skills and knowledge and to stay current on all information that is pertinent to the Library District.  Stays current on trends that impact public libraries, including technology trends.

Core Library Values:  Understands and acts in accordance with the basic values and ethics of library service.  Supports intellectual freedom.  Familiar with Colorado Library Law and endorses it.  Knows and follows the Library District’s policies and procedures.  Understands and adheres to the mission, values, and vision of the Library District.

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

Required Education:  Bachelor’s Degree.  An equivalent combination of education and experience may be considered on the basis of one (1) year of experience for each year of education.

Preferred Education:  Bachelor’s Degree in business-related field.

Required Experience:  Two (2) years of experience in human resource management, business administration, and office operations.  Knowledge of office management systems and procedures.  Excellent verbal and written communication skills.  Strong organizational and planning skills.  Proficiency with computers, office equipment, the internet, Microsoft Office Suite, with expertise in Microsoft Word and Excel. 

Work Demands

Must be able to work a flexible schedule, including days and some evenings and weekends.  Must be able to travel in and out of the Library District by having, or the ability to obtain, a valid Colorado driver’s license and by having reliable transportation with proof of automobile insurance.  Must be able to stand and/or walk for 4 hours or more per day; bend and stretch without limitation; lift up to 35-50 pounds at a time.  Tolerate dust and mold associated with books.  Walk, stand, sit, type, use hands to finger, handle, or feel objects, reach with hands and arms, talk, listen, see, hear, grasp, pull, bend, and climb.  Must submit to and successfully pass a criminal background investigation.  Must complete a technology skills assessment.

Conformance Standards

In the performance of their respective tasks and duties, all employees are expected to conform to the following:

·         Perform quality work within deadlines with or without direct supervision.

·         Interact professionally with other employees, customers, and vendors.

·         Work effectively as a team contributor on all assignments.

·         Work independently while understanding the necessity for communicating and coordinating work efforts with other employees, customers, and organizations.

Position Type, Expected Hours of Work, Supervisory Responsibility

Full-Time Hourly, 30 – 36 hours, non-exempt, weekdays, some evenings and Saturdays.

Reports to:  District Director

Supervises:  None

EEO Statement

Delta County Public Library District is an Equal Opportunity Employer hiring candidates based on their past experience, references, and ability to match the requirements demonstrated in the hiring process.  DCPLD does not discriminate based on age, national origin, sex, race, color, pregnancy, religion, genetic information, and sexual or gender orientation.

Benefits & Additional Compensation Info

Pay Range:  $26.55 - $36.70/hour, with benefits, including health insurance options, life insurance, sick leave, vacation/holiday leave, retirement options and employee assistance.

The Community

Canyons, rivers, and mountains paint the setting of rural Delta County, inspiring its residents to take regular excursions into the outdoors for hiking, camping, rafting, fishing, hunting, skiing, snowshoeing, and more.  Agriculture continues to be a prominent industry for the area.  With a population of approximately 30,000, the county has six incorporated communities—Cedaredge, Crawford, Delta, Hotchkiss, Orchard City, and Paonia—that offer diversity of lifestyles and interests.

Delta County Libraries supports five libraries in Cedaredge, Crawford, Delta, Hotchkiss, and Paonia.  The Library District maintains a varied collection of materials in print, audio, and electronic formats, as well as a wide range of technology for on-site and home use.  Each library offers an annual schedule of dynamic programming for all ages including a Summer Reading Program, weekly storytimes, book clubs, technology help, and much more. 

Website
https://deltalibraries.org

Human Resources / Job Listings
https://deltalibraries.org/employment/

HR Info

LaDonna Gunn, District Director, ldgunn@deltalibraries.org or 970.399.7878