Job Description
The Town of Vail is now hiring a Library Associate III-Accounting position!
The Associate works designated hours on the Service Desk each week and also fills in, whenever possible, for other staff members. Some weekends and evenings required. Associate also handles a variety of Reference, Reader’s Advisory and Circulation-related duties, on and off desk. The Associate serves as a member of the team responsible for decision-making with regards to new databases & technologies, short & long range planning, and periodic review of programs, services & policies being considered for evaluation & improvement. Attends various meetings & professional development opportunities; performs duties in other areas of the library and participates in various special projects, as needed. If you enjoy providing excellent customer service; inspiring staff & customers; have a desire to make a difference; possess an open mind; and have an eye for detail - then we'd like to hear from you!
Library Associate II - Accounting duties include, but are not limited to:
- Service Desk: Provides exceptional customer service to all library customers while working at the Service Desk and in all other interactions. Handles check-ins, check-outs, renewals, Reader’s Advisory, Reference assistance, and provides Vail visitors and guests with local tourist information, etc. Responsible for completing tasks of assigned shift. Works additional hours at Service Desk on an as-needed basis.
- Budgeting: Assists Director with development of the Library’s annual budget; as well as ongoing oversight throughout the year, including projections for salaries and staffing. Tracks expenses and funding sources outside the approved budget including Friends of the Library and grants. Assists Director in preparation of Supplemental Budget Requests during the year.
- Accounting: Responsible for all accounting-related matters for the library using the New World system, the US Bank website, and other internal and external applications. This includes but is not limited to weekly Purchasing Card processing and reporting; daily reporting of PayPal transactions; processing and managing accounts payable; running budget reports and deferred revenue reports, upon request.
- Statistics: Responsible for tracking and reporting of a significant portion of the library’s statistics such as: expenditures, collection counts, circulation counts, memberships issued, daily attendance, PC Res usage, wireless usage, etc. Creates reports for internal use, reporting to the library’s stakeholders, and for the Annual Report to the State Library.
- Cash Handling: Prepares weekly bank deposits for the library which are delivered to the Finance Department at Town Hall. The deposit Includes monies from cash drawer at Service Desk (fines, book sales, copy fees, and miscellaneous donations), Book Nook sales, and donations to Friends of the Library. Maintains file in Excel and ensures that the cash drawer is adequately stocked for daily transactions. Manages the library’s petty cash.
- Miscellaneous duties related to financial and statistics matters: Performs the annual Dusty Patron purge; other miscellaneous tasks as they arise.
- Serve the citizens and guests of the Town of Vail by abiding by all Town of Vail core values.
- Perform job in accordance with all Town of Vail safety practices.
- Other duties as assigned.
Vail is a guest service oriented and resort destination community. We realize that to set the standard for world-class alpine resorts, our employees make all the difference! That is why we are looking for passionate individuals who strive for excellence in all that they do. Qualified applicants must have a strong customer service ethic. This position requires a detail-oriented, focused individual who would like to make a difference at our spectacular library. Must be able to maintain positive, team-player staff relations.
In addition they must meet the following requirements:
- Bachelor's Degree preferred
- Minimum of three (3) years progressively responsible experience in a customer service environment is required; Minimum of two (2) years progressively responsible experience in a public library setting is preferred.
Schedule / Shift:
Some evenings and weekend hours are required.
The Community
Are you interested in living and working in Vail, CO? Vail, which is centrally located in the Rocky Mountains, offers easy access to Denver (100 miles to the east) and is surrounded by the White River National Forest, offering world class outdoor activities in summer and winter (skiing, snowboarding, hiking, biking, white water).
When asked, most of our employees say that working for the Town of Vail feels like family. Our values-based culture is nurtured by the employees’ strong desire to foster teamwork, take ownership in Vail’s future and an overall pride for serving their community. Let’s not forget that our efforts not only benefit the community but also allow us to enjoy the spectacular amenities and culture in the Vail Valley which we call home! To find out more about our community, please visit our website www.vailgov.com and click on Vail Information.
Year-Round Benefits
The Town of Vail offers an excellent benefits and compensation package to our Full-time employees. This includes health and dental coverage, town-funded retirement, 457 pre-tax savings plan, life/survivor insurance, tennis pass, golf pass and other ski pass/wellness benefits.
What’s more, the town offers many other benefits to help employees make Vail their “home” including employee housing options, home buyer/renter assistance programs, day care assistance, education reimbursements, professional development opportunities and much, much more.
HR Info
Gabriela Avila (she, her)
Human Resources Business Partner
Vail, Colorado 81657
970.479.2114 office