Associate Archivist

Tomaquag Indian Memorial Museum

Exeter, Rhode Island

Application Deadline

Apply By Sep 29th, 2023


$19.50 to $20.00 per Hour   Calculate


Exeter, RI





Minimum Education

Master's Degree

Library Experience


Supervisory Experience


Type of Library


This job is more than 3 weeks old or the application deadline has passed.

Job Description

Position Title: Associate Archivist
Classification: Full-time, hourly
Supervisor: Collections & Archive Manager
Salary: $19.50/hour, plus benefits, 37.5 hours/week
Term: 2 year grant-funded position; continuance contingent on funding.

Position Summary:

The Tomaquag Museum archive is home to a unique collection of cultural documentation representing the history and culture of tribal communities of Southern New England. The Associate Archivist will be entrusted with supporting the preservation and expansion of this valuable archival library.

Duties and Responsibilities:

Assists in furthering the mission of the Tomaquag Museum

Create, implement, and uphold the policies and procedures of the Library and Archives arrangement

Carries out day-to-day archival practices, policies, and procedures and the work of others regarding description, preservation, and reference

Assists the manager with collection of primary source documents and reference material

Grant-funded projects

Assists in developing grant proposals and works with administration and appropriate staff to complete

Selects and appraises archival materials offered to the Library and Archives

Supervises the activities of interns and volunteers

Provides training and recommends professional development opportunities to staff and public

Represents the Library and Archives both in and outside the institution

Maintains liaison with other institutions

Represents the Library and Archives at relevant professional forums when appropriate, establishes and

Assist in purchasing and procurement of supplies

Works with Museum staff to assemble exhibits for the public areas of the museum as needed

Supports interdepartmental data collection, and recording

Travels off-site and/or out of state when required

Education and Experience:

Master’s degree in library science, archival studies, or related field from a program accredited by the American Library Association. A minimum of 3-5 (three to five) years of experience in archival collection administration, including accessioning, processing, and deaccessioning archival and library collections. Strong background in archival appraisal, arrangement, description, preservation and reference service. Experience working with various physical formats including paper, sound recordings, video material and photographs. In-depth knowledge of current metadata and archival standards including DACS, EAD and MARC 21 required. Experience using PastPerfect or other archival management software required. Knowledge of copyright, rights management and privacy law required. Ability to read and demonstrate basic oral, written, mathematical and manual skills. Ability to communicate and be articulate in Standard English. Supervisory experience preferred. Knowledge of Indigenous history and culture a plus.

Unique Expertise:

Expertise in best practices for archival principles and procedures.

Outstanding team orientation, flexibility, and ability to work both independently and collaboratively.

Outstanding verbal and written communication skills, organizational skills, and interpersonal skills.

Strong background in professional organizations and continuing education in archives preferred.

projects concurrently.

Detail-oriented with the ability to organize and prioritize tasks to meet deadlines and manage multiple


Computer literate in standard office management software; including Microsoft Office and Mac

Ability to interact with museum colleagues, archives colleagues, donors, public, academics, students, scholars, historians, and writers.

Other Duties as assigned

Submit Resumé, Cover letter, and three professional references to: Subject: Hiring Committee or mail to: Hiring Committee, Tomaquag Museum 390 A Summit Road Exeter, RI 02822
Apply by: Friday, September 29, 2023

Physical Qualifications:

Ability to lift materials up to 30 lbs.

Background checks are required prior to hire and annually.

The Tomaquag Museum is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

Benefits & Additional Compensation Info

One hour paid lunch, personal time off, sick time, personal holiday and travel mileage. 

The Community

The Tomaquag Museum archive is home to a unique collection of cultural documentation representing the history and culture of tribal communities of Southern New England.


External Job Ad

HR Info

Anthony M. Belz, Collections and Archive Manager.

Posted Sep 18, 2023