Job Title: Facilities Operations and Maintenance Manager
Schedule: Full-time 40 hours per week. Some evenings and weekends may be required.
FLSA Classification: Exempt
Job Level: Leadership
Job Summary: The Facilities Manager is responsible for the maintenance of all Boulder Public Library District [BPLD] facilities and grounds. They direct facilities and maintenance operations including developing annual and multi-year work plans, facilities strategic planning, lifecycle and energy and sustainability management. The Manager provides overall direction and management of the facilities team and custodial and other contractors required for effective facilities maintenance through proactive, engaged leadership and professional managerial practices.
· Directs the management of leased and owned BPLD facilities and grounds; administers organization’s asset management process; and develops and maintains a system to manage and communicate status of facilities maintenance requests. (20%)
· Oversees custodial services, grounds care, parking lot and sidewalk maintenance, and regularly evaluates facilities and grounds for cleanliness, safe and effective operations, and compliance with safety regulations. Ensures facilities team and contractors perform their work in compliance with laws, health codes, and BPLD policies. (20%)
· Oversees and manages the priorities and work activities of the facilities workgroup and hires and trains communications staff. Develops goals, documents performance, provides feedback. Ensures the facilities team’s reputation for being accessible, knowledgeable, and responsive. (15%)
· Monitors performance and adjusts all building systems and equipment for efficient operations regarding air flow and energy usage. Evaluates metrics and implements improvements to systems. (15%)
· Develops facilities-related procedures and standards and monitors compliance to mitigate risks and to support a safe and secure facilities. Implements corrective actions to improve facilities cleanliness and healthfulness and optimize building system performance. (15%)
· Contributes to the development and management of facilities capital project and operating budgets and evaluates need for contracted services, receives and reviews bids, recommends contractors, serves as a liaison to selected contractors, monitors expenditures and progress for each contract. manages service contracts, and equipment and supply procurement according to finance policies and guidelines. (10%)
· Develops and manages furnishing maintenance program (including preventive maintenance and replacement of furnishings); assures standardized procedure for purchase of all office furnishings. (10%)
· Available to facilities team 24/7 to assist with emergency situations.
· Monitors severe weather, facilities health and safety and utility service disruption situations, advises Leadership Team regarding building closures, and coordinates with the communications team to notify BPLD staff and patrons.
· Ensures that communications procedures and standards are documented and that changes are communicated to staff and patrons in a timely manner.
· Collaborates effectively with other managers to achieve desired outputs and outcomes for the organization.
· Manages the Library fleet, including licensing, repairs, maintenance, and replacement of vehicles.
· Serves as project manager for facilities projects.
· Education and experience: Bachelor's degree in relevant field. Previous building management and/or business management experience. Five or more years of experience as building superintendent or manager. Three years of supervisory experience. A combination of education and experience will be considered.
· Technical skills: Proficiency with Microsoft Office, especially proficient with Excel spreadsheets. Research and technical analysis skills. Proven skill with reading and interpreting blueprints, construction/architectural drawings, and building system schematics and plans.
· Valid Colorado Driver’s license. Good driving record and reliable method of transportation to BPLD locations.
· Current OSHA Bloodborne Pathogen training and certification.
· Proven current working knowledge of asset management systems, preventative facilities maintenance principles, and HVAC equipment and operating systems.
· Demonstrated strong communication, organizational, time management and strategic thinking skills.
· Spanish language skills and/or experience working with patrons from a variety of ethnic and cultural backgrounds.
Physical Requirements and Working Conditions:
Work is conducted in a variety of settings, including a typical office that provides comfortable lighting, temperature, and air conditions. Position regularly requires working in construction or repair areas that may include noise, cleaning chemicals, or other hazards. Position requires the ability to sit and use a computer or standard office equipment for extended periods. Position requires the ability to stand for extended periods of time. Position requires the use of tools, electrical and motorized equipment on a frequent basis. Position requires the ability to reach, bend, climb, twist, squat and/or assume awkward positions. Position requires the ability to lift up to 65 pounds.
Work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices or meeting rooms, e.g. use of safe work place practices with office equipment, and/or avoidance of trips and falls and observance of fire regulations. Position also requires exposure to potential hazards, including heights, electrical and chemical hazards. Position requires working in all exterior weather conditions.
Benefits & Additional Compensation Info
Health and Wellness Benefits
· Group medical, dental and vision benefits to employees who work 20 hours or more per week
· Lifestyle Spending Account for all benefit-eligible employees
· Employer paid basic life and long-term disability insurance
· Employer paid employee assistance program for employees and their household members
· Health Savings or Flexible Spending Accounts for all benefit-eligible employees
· Voluntary , employee paid, group accident, critical illness and hospital indemnity plans for all benefit-eligible employees
· Employees who work 20 hours or more per week are eligible to take up to 12 weeks of paid parental leave following the birth of an employee’s child or the placement of a child with an employee for adoption or foster care
· Infant at Work Program
· New employees accrue 4 weeks paid vacation
· 80 hours of paid sick leave per year for employees who work 20 hours or more per week
· 12 paid holidays and 3 floating holidays
· Time off for jury duty, bereavement and voting
· Pet adoption leave
· New grandparent leave
Helping Your Future
· Public Employee Retirement Association of Colorado (PERA) Defined Benefit Plan or PERA Defined Contribution Plan
· PERA 401(k) Plan
· Tuition reimbursement program and student debt repayment assistance
· Paid training and professional development
Easy access to unlimited resources—including books, movies, programs, digital technology and more
The BPLD is committed to advancing equity in our diverse community by providing accessible programs, print and digital materials, tools and technology, and educational opportunities. Across our five current locations, we are proud to offer resources such as a makerspace, art galleries, outdoor learning areas, a multimedia local history archive, community literacy programs, and a theater. Boulder Public Library strives to be a safe and welcoming place to all staff and patrons, alike. Through outreach, community partnerships, and volunteer-driven programs, we seek to adapt our services to those who may experience barriers to visiting our physical locations.
We circulate more than 1.5 million items annually, but we believe that a library is more than a place to borrow free materials. As a vital civic space, we provide opportunities for our more than 500,000 yearly visitors to study, host meetings, be introduced to new people or experiences, and connect to essential local services.
Our employees are part of a vibrant, uplifting workplace culture that honors the joy and commitment of meaningful public service, while still caring for the needs of the individual. Our work is highly collaborative, adaptive, inquisitive, and is always on-going. We are passionate individuals with diverse backgrounds, interests, and experiences and we are dedicated to our mission of connecting people, ideas and information to transform lives and strengthen our community.
Tim McClelland, Patron Services Manager email@example.com