Job Description
Provides highly responsible, complex, often confidential support ranging from administrative responsibilities to project management. An important aspect of the position is the responsibility of assisting the Library Director with Library District business.
- Supervisory: This job has full responsibility for supervision at the program level for direct report Administrative employees (hires, directs, schedules, transfers, promotes, rewards, disciplines, and terminates).
- Budgetary: This job has partial delegated responsibility for the Flagstaff Library & Library District budget. This includes assisting with preparing, implementing, and monitoring the budget, overviewing and tracking program expenditures, and reviewing monthly financial reports.
- Strategic Planning: This job has partial responsibility for strategic planning including implementation and monitoring of the Library Director’s Work Plan and objectives as well as drafting strategic plan documents, strategic initiatives, and assisting with long-term planning efforts. This position serves as an active member of the Library Supervisor Team.
- Policies/Procedures: This position has partial responsibility for policies and procedures including policy development support and review, assistance with the development and implementation of procedures, reporting forms, and communication materials.
- Compliance: This job has partial responsibility for compliance including assisting the Library Director in complying with State and Federal laws, rules, and regulations, building regulations, and IGAs.
- Council Communications: This job has partial responsibility for Council communication at the program level including making presentations regarding a library area.
- Reporting: This job has partial responsibility for creating reports related to the Flagstaff libraries and Library District, analytical research, and State Library mandated reports.
Benefits & Additional Compensation Info
Comprehensive benefits package includes healthcare benefits, Arizona State or Public Safety Retirement, annual vacation, 11 paid holidays, paid Parental Leave, an offsite health clinic, Employee Assistance Program, wellness program and incentives, First-Time Homebuyer Assistance Program, Tuition Assistance Program, and so much more.
Additional Info & Requirements
Required:
- Bachelor’s Degree in Business, Technology, Accounting, or a related field.
- Two years of experience working in a public library.
- Three years of grant review or project management experience.
- Two years of supervisory experience.
- Or any combination of education, experience, and training equivalent to the above Minimum Requirements.
Preferred:
- Experience working with complex documentation, budgets, payroll, spreadsheets, statistical reporting, and in a fast-paced, multi-tasking environment.
The Community
The population within the Flagstaff City-Coconino County public library boundaries is approximately 150,000. The major industry in the area is tourism. Major cities include Flagstaff, Page, and Tuba City. Located at 7,000 feet elevation, Flagstaff is the county seat and the regional center of northern Arizona. Flagstaff is a community rich with cultural diversity and beauty. It is home to Northern Arizona University, Coconino Community College, Lowell Observatory, and the Museum of Northern Arizona. Nearby scenic attractions include the Grand Canyon National Park, Sunset Crater, Wupatki, and Walnut Canyon National Monuments, and the Arboretum at Flagstaff. The area also borders the Navajo and Hopi Indian Reservations.
Links
External Job Ad
https://www.governmentjobs.com/careers/flagstaff?keywords=executive%20assistant