employer logo

Acquisitions Specialist I

Boulder Public Library District

Main Library

Application Deadline

Apply By Jan 31st, 2024


$22.45 to $24.47 per Hour   Calculate


Boulder, CO




Not Required

Minimum Education

High School (or Equivalent)

Library Experience


Supervisory Experience

Not Required

Type of Library


This job is more than 3 weeks old or the application deadline has passed.

Job Description

Job Summary: The Acquisitions Specialist prepares new library materials for circulation. They use receiving and invoicing functions in the integrated library system to ensure received materials are correctly represented in the library holdings database. They perform copy cataloging, preview and correct catalog records, and check physical processing of library materials outsourced to vendors. They physically process all formats of materials and create circulation item records.

Essential Functions:

  • Uses web-based union catalog resources to review and compare access points in vendor-provided bibliographic and item records in the integrated library system database, correcting errors when necessary. (30%)
  • Receives shipments and sorts materials acquired from vendors, copy catalogs fiction materials, uses web-based bibliographic tools to assign Dewey Decimal classifications for non-fiction materials, and distributes materials for circulation or to the appropriate staff person for further cataloging. (20%)
  • Processes materials by creating and applying new spine labels, property stamps, mylar jackets, and radio frequency tags. (10%)
  • Creates and adds item records for additional copies to current bibliographic records. (10%)
  • Checks in and processes magazines and newspapers; runs claimable reports weekly, submits claims, and updates status of individual subscriptions. Reports claimable problems or other issues with subscriptions or platform to the appropriate staff person. (10%)

Additional Responsibilities:  

  • Manages activation and suspension of data plans for circulating mobile internet access devices.
  • Corrects and updates item records, spine labels, and RFID tags. Supports acquisitions data management such as loading and troubleshooting MARC records, EDIFACT ordering, and invoicing, as required.
  • Serves as first contact in the department for staff and visitors. Manages incoming shipments, identifying those for other people or departments. Corrects problems with returned materials if possible and as time allows; if not, supplies necessary routing information for Acquisitions staff to correctly address the problem.


Minimum Qualifications:                

  • Education: High school diploma or equivalent level of education.
  • Technical experience: Intermediate skill using personal computers and software, including navigating Microsoft Windows 365 file structure.
  • Skills: Skilled with analyzing information for accuracy and organizing information and materials in a logical manner. Self-directed and able to concentrate on tasks in a busy, open environment. Answers questions from library staff and resolves problems related to library materials and catalog records by communicating courteously and effectively with others.

Preferred Qualifications:

  • Bachelor's degree or equivalent education and minimum of one year of experience working with bibliographic records in a library.
  • Experience using Innovative Interfaces, Inc. integrated library systems, OCLC WorldCat and WebDewey.
  • Knowledge of national cataloging standards, including AACR2, RDA, and MARC21 format.
  • Fluently speaks one language other than English, preferably Spanish.

Working Conditions: 

Physical work in an office environment. Exerting up to 40 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. Performing repetitive motions. Grasping, lifting and/or raising objects from a lower to a higher position, or moving objects horizontally from position to position. Seeing, hearing, and speaking required. Work may include extended periods of time viewing a computer video monitor and/ or operating a keyboard. Ability to work under stress from demanding deadlines, public contact, and changing priorities and conditions. Works in a setting subject to continuous interruptions and background noises.

Benefits & Additional Compensation Info


Health and Wellness Benefits

· Group medical, dental and vision benefits to employees who work 20 hours or more per week

· Lifestyle Spending Account for all benefit-eligible employees

· Employer paid basic life and long-term disability insurance

· Employer paid employee assistance program for employees and their household members

· Health Savings or Flexible Spending Accounts for all benefit-eligible employees

· Voluntary , employee paid, group accident, critical illness and hospital indemnity plans for all benefit-eligible employees

· Employees who work 20 hours or more per week are eligible to take up to 12 weeks of paid parental leave following the birth of an employee’s child or the placement of a child with an employee for adoption or foster care

· Infant at Work Program

Time-off Benefits

· 80 hours of paid sick leave per year for employees who work 20 hours or more per week

· 12 paid holidays and 3 floating holidays

· Time off for jury duty, bereavement and voting

· Pet adoption leave

· New grandparent leave

Helping Your Future

· Public Employee Retirement Association of Colorado (PERA) Defined Benefit Plan or PERA Defined Contribution Plan

· PERA 401(k) Plan

· Tuition reimbursement program and student debt repayment assistance

· Paid training and professional development 

Library Perks

· Easy access to unlimited resources—including books, movies, programs, digital technology and more

The Community

The BPLD is committed to advancing equity in our diverse community by providing accessible programs, print and digital materials, tools and technology, and educational opportunities. Across our five current locations, we are proud to offer resources such as a makerspace, art galleries, outdoor learning areas, a multimedia local history archive, community literacy programs, and a theater. Boulder Public Library strives to be a safe and welcoming place to all staff and patrons, alike. Through outreach, community partnerships, and volunteer-driven programs, we seek to adapt our services to those who may experience barriers to visiting our physical locations.  

We circulate more than 1.5 million items annually, but we believe that a library is more than a place to borrow free materials. As a vital civic space, we provide opportunities for our more than 500,000 yearly visitors to study, host meetings, be introduced to new people or experiences, and connect to essential local services.

Our employees are part of a vibrant, uplifting workplace culture that honors the joy and commitment of meaningful public service, while still caring for the needs of the individual.  Our work is highly collaborative, adaptive, inquisitive, and is always on-going. We are passionate individuals with diverse backgrounds, interests, and experiences and we are dedicated to our mission of connecting people, ideas and information to transform lives and strengthen our community. 

Join the Boulder Public Library District (BPLD) team and make a meaningful impact on our diverse community. As a Community Resources Connector, you'll play a crucial role in supporting individuals facing homelessness, mental health concerns, and limited resources. Collaborating closely with library users, you’ll assist others in accessing community services or programs that support housing options, health, and various social services and serve as a liaison to unhoused patrons to provide information about community programs and assistance they need. The scope of this role is not tied to a single library facility and you will work in collaboration with your colleagues to connect underserved patrons to resources and help bridge the gap between their needs and available resources. 


External Job Ad

HR Info

Tim McClelland, Public Services Department Manager mcclellandt@boulderlibrary.org

Posted Jan 11, 2024