Job Description
This position is a full-time, 40-hour per week, non-exempt position.
Job Summary: The Theater Coordinator is an independent community-facing team member who works with colleagues and community members to ensure seamless development and execution of events in the Boulder Public Library Canyon Theater. They manage theater operations including event coordination and operation and maintenance of stage lighting, sound systems and video projection systems.
Essential Functions:
- Manages the theater schedule. Coordinates and schedules programs and events with staff, volunteers and/or community members such as, speakers, performances, movies, podcasts, etc. in the Canyon Theater. Posts event information to library calendar and marketing as appropriate. (25%)
- Responds to rental inquiries and requests for bookings. Provides event planning guidance with customer, as it relates to procedures and policies. Provides users with orientation to the space, equipment, etc. (20%)
- Coordinates program and event logistics with facilities, custodial, security, programming and information technology staff, as needed. Oversees and executes the set-up and “take down” of programs and events. (20%)
- Responsible for the maintenance and readiness of equipment. Develops and maintains standards for configuration, setup, security and on-going support. Troubleshoots/analyzes/solves theater equipment problems including but not limited to computerized lighting, sound board, wired and wireless microphones, electronic sound system equipment, and video equipment. (15%)
- Oversees general maintenance of theater space. Arranges non-routine repairs and maintenance with facilities staff. Maintains records for theater use, equipment and maintenance. (10%)
- Communicates clearly and effectively with library staff and management about issues, needs, and event details to ensure success. Advises senior management and assists with sponsorship management. (10%)
Additional Responsibilities:
- Develops and implements operating procedures that meet facility and industry best practices.
- Creates invoices and processes payments as necessary.
- Manages contracts and work orders, oversees vendors’ work to perform repairs and routine equipment/system maintenance.
- Stays informed of emergency evacuation and safety trainings and shares with customers as needed.
- Contributes to annual and long-range planning efforts related to budget, program, and service development for the theater.
- Takes proper safety precautions to prevent accidents. Responsible for the safety of self, others, materials, and equipment. Uses all required safety equipment and follows all safety regulations, policies and procedures. Reports all accidents and damage to library property.
Minimum Qualifications:
- Education and experience: 3 years-experience operating technical theater systems, or a bachelor’s degree or any equivalent combination of experience and education. 3 years-customer service experience including managing relationships with customers.
- General skills: Demonstrated time-management and organizational skills with the ability to manage competing priorities and understand the scope and urgency of requests with deadlines. Independent problem-solving skills and ability to work with minimal supervision.
- Technical skills: Computer literate, especially in Microsoft Office applications.
Preferred Qualifications:
- 2 years of experience scheduling and operating venues at the management level.
- Competency in assessing equipment, lighting and sound system functionality.
- Spanish language skills and/or experience working with patrons from a variety of ethnic and cultural backgrounds.
Working Conditions:
Sufficient clarity of speech and hearing or other communication capabilities that permits the employee to communicate effectively on the telephone and in person. Sufficient vision or other powers of observation that permits the employee to review, evaluate and prepare a variety of written documents and materials. Sufficient manual dexterity that permits the employee to operate computer equipment and other audio-visual equipment. Work may include extended periods of time viewing a computer video monitor and/ or operating theater equipment. Ability to work under stress from demanding deadlines, public contact, and changing priorities and conditions. Requires the ability to stoop; to reach; to stand; to crawl; to walk and sit for extended periods of time; to push and/or pull objects weighing up to 1000 pounds, such as a concert grand piano; to lift and carry objects weighing up to 50 pounds. On a frequent basis, requires the ability to climb stairs and ladders, and to kneel and/or crouch. Works primarily in a clean, comfortable environment. Works in a setting, open to the public, subject to continuous interruptions and background noises.
Benefits & Additional Compensation Info
- Health and Wellness Benefits
- Group medical, dental and vision benefits to employees who work 20 hours or more per week
- Lifestyle Spending Account for all benefit-eligible employees
- Employer paid basic life and long-term disability insurance
- Employer paid employee assistance program for employees and their household members
- Health Savings or Flexible Spending Accounts for all benefit-eligible employees
- Voluntary, employee paid, group accident, critical illness and hospital indemnity plans for all benefit-eligible employees
- Employees who work 20 hours or more per week are eligible to take up to 12 weeks of paid parental leave following the birth of an employee’s child or the placement of a child with an employee for adoption or foster care
- Infant at Work Program
Time-off Benefits
- New employees accrue 4 weeks paid vacation
- 80 hours of paid sick leave per year for employees who work 20 hours or more per week
- 12 paid holidays and 3 floating holidays
- Time off for jury duty, bereavement and voting
- Pet adoption leave
- New grandparent leave
Helping Your Future
- Public Employee Retirement Association of Colorado (PERA) Defined Benefit Plan or PERA Defined Contribution Plan
- PERA 401(k) Plan
- Tuition reimbursement program and student debt repayment assistance
- Paid training and professional development
Library Perks
Easy access to unlimited resources—including books, movies, programs, digital technology and more
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Additional Info & Requirements
Please apply by March 1st at 4pm. We anticipate holding interviews for this position beginning the week of March 4th or March 11th.
The Community
The BPLD is committed to advancing equity in our diverse community by providing accessible programs, print and digital materials, tools and technology, and educational opportunities. Across our five current locations, we are proud to offer resources such as a makerspace, art galleries, outdoor learning areas, a multimedia local history archive, community literacy programs, and a theater. Boulder Public Library strives to be a safe and welcoming place to all staff and patrons alike. Through outreach, community partnerships, and volunteer-driven programs, we seek to adapt our services to those who may experience barriers to visiting our physical locations.
We circulate more than 1.5 million items annually, but we believe that a library is more than a place to borrow free materials. As a vital civic space, we provide opportunities for our more than 500,000 yearly visitors to study, host meetings, be introduced to new people or experiences, and connect to essential local services.
Our employees are part of a vibrant, uplifting workplace culture that honors the joy and commitment of meaningful public service, while still caring for the needs of the individual. Our work is highly collaborative, adaptive, inquisitive, and is always on-going. We are passionate individuals with diverse backgrounds, interests, and experiences and we are dedicated to our mission of connecting people, ideas and information to transform lives and strengthen our community.
Links
External Job Ad
https://recruiting.paylocity.com/Recruiting/Jobs/Details/2250628
HR Info
Please submit your application via the Boulder Public Library District website.