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Adult Events Coordinator

Laramie County Library System

Cheyenne, WY

Application Deadline

Apply By Apr 14th, 2024


$22.89 to $25.41 per Hour   Calculate


Cheyenne, WY




Not Required

Minimum Education

High School (or Equivalent)

Library Experience


Supervisory Experience

Not Required

Type of Library


This job is more than 3 weeks old or the application deadline has passed.

Job Description

Working at Laramie County Library System is about joining an award-winning organization that sets the bar for service regionally and nationally. The Library Journal 2008 Library of the Year, Laramie County Library System is a hub for engagement, literacy and learning, and lifelong curiosity and discovery. With nearly 385,000 yearly visitors to a 103,000 sq. ft. central library, two branch libraries, and bookmobile, Laramie County Library System champions a knowledgeable and engaged community.

The Adult Services Event Coordinator will develop, plan, and implement adult events for the library facility in Cheyenne and work collaboratively with library employees in the Burns and Pine Bluffs Branches to plan adult events in those locations. Events may be delivered both in-person and virtually, as well as various locations in the community. The ability to grow, maintain, and create partnerships throughout the community is an important aspect of the position.

As part of the Adult Services division, the individual in this position will work a minimum of five hours weekly directly with the public on the Ask Here desk on the third floor of the library. The successful candidate will work closely with library colleagues in the Adult Services division to offer a variety of fun, serious, leisure, and educational events that are relevant to members of the community. A background in event or party planning or education and a service ethic to the public will be important to success.

This is an exciting time to work in events at LCLS as we have received a generous endowment to enhance library events and programs. These significant dollars will change the scope of events and programs the library offers. The successful candidate will need to be flexible and open to change, sharing ideas, and moving to library-wide event visioning.

Benefits & Additional Compensation Info

·        LCLS pays 100% of the employee contributions to the Wyoming Retirement System (WRS). The total rate is currently 18.62% of gross earnings (the employee rate is 9.25% and the employer rate is 9.37% of gross earnings).  WRS is a pension plan that will pay lifetime benefits, regardless of the account balance, when age and service requirements are met.  

·        Employees pay into Social Security.

·        LCLS also pays 100% of the premium for $25,000 term life insurance policy for the employee.

·        This position receives paid time off for 13 holidays, vacation and sick leave, and an annual personal day.   

·        Vacation leave is accrued based on the number of hours worked, so is not a lump sum, but is earned over time. Employees are eligible to use vacation leave after six months of employment (prior commitments negotiable). For the first two years, employees earn up to two weeks of vacation leave per year. The number of weeks of vacation leave increase with years of service.

·        Medical insurance and a separate dental plan are available at the employee’s option. LCLS pays 85% of the cost for the medical and dental insurance premiums and the employee pays the remaining 15%.

·        A deferred compensation plan, prepaid legal services agreement, vision coverage, and other supplemental insurance options are also available at the employee’s expense.

·        Employees may join the YMCA without an initiation fee.

·        Employees may join the Cheyenne-Laramie County Employees Federal Credit Union.

The Community


The primary role of the Adult Services Event Coordinator is to plan and implement library events for adults. The Adult Services Event Coordinator works closely with Adult Services employees and employees in other divisions to offer a variety of engaging events in and out of the library.


1.      Maintains patron confidentiality in compliance with Wyoming state law.

2.      Provides exceptional customer service.

3.      Serves on system-wide teams and represents LCLS in the community as assigned.

4.      Participates in professional activities on a local, state, and regional level as assigned.

5.      Promotes teamwork within the division and the library.

6.      Works non‐standard hours, including evenings and weekends.

7.      Works quickly, effectively, and accurately within tight deadlines.

8.      Works the Greeter Desk as assigned.

9.      Performs other related and necessary duties as assigned.


10.  Plans and implements adult events.

11.  Works closely with Adult Services Manager in setting goals, budgets, and procedures for adult events and outreach in a variety of formats.

12.  Coordinates event-related activities of Adult Services employees, including planning, budgets, partnerships and Memorandums of Understanding (MOUs), scheduling, evaluation, and statistics. Holds regular event team meetings.

13.  Seeks opportunities for event-related grants, community partnerships, intergenerational events, and system-wide events.

14.  Works with Community & Media Relations (CMR) to coordinate publicity, volunteers, and exhibition-related events. Directs volunteers assisting with events.

15.  Works with other divisions, including Business Office, Cataloging, Circulation & Branch Services, Facilities, Foundation, Information Technology Services, The Library Café, and Youth & Outreach Services, as needed.

16.  Purchases and manages supplies for events. Submits receipts in a timely manner.

17.  Serves on library-wide committees, such as the events team and Summer Reading Challenge team, and other events-related committees as assigned.


18.  Maintains knowledge of procedures and policies of Laramie County Library System and the Adult Services Division. Interprets and applies policy in order to make decisions regarding patrons and procedures.

19.  Participates in activities related to the daily operations of Adult Services.

20.  Works a minimum of five hours weekly at the third floor public service Ask Here Desk, which includes assisting patrons, answering phones, and spending an appropriate amount of time away from the desk (roving), using established procedures. Meets patrons at their point of need.

21.  Observes patron behavior in relation to the Code of Conduct. Follows guidelines for applying standards and consequences. Enlists assistance from other employees, managers, administration, security, and law enforcement as needed. Reports violations in a timely and professional manner.


External Job Ad

HR Info


For questions about this position, contact Elizabeth Thorson (Adult Services Manager) at ethorson@lclsonline.org. No phone calls, please.

Posted Mar 29, 2024