Job Description
JOB SUMMARY
The Events and Exhibitions Manager envisions, develops and sets the strategic direction for library events and exhibitions system-wide. The Manager spearheads signature events for the library system; collaborates with staff and community partners to plan and deliver innovative events and exhibitions that are of interest to the community; and fosters community relationships which contribute to the overall success of library events and exhibitions. They manage the events and exhibitions budget and are responsible for evaluation, data analysis and statistical reporting of events exhibitions and collaborates with their peers to develop policies and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Provides overall leadership and direction for events and exhibitions system-wide and on short- and long-range projects and issues, as well as ongoing processes involving multiple work groups and community partners. (25%)
2. Develops, schedules, produces, and evaluates signature events for the library system, including educational and cultural events and exhibitions for patrons. Coordinates program logistics including booking presenters, organizing supplies, overseeing setup and takedown, and serving as a facilitator. (25%)
3. Provides strategic oversight of events staff, as well as exhibitions coordinators, and fosters a participatory culture that is open, positive, and supportive. Encourages employees to be accountable for their work and take ownership in their performance, development, and accomplishments. Works with the supervisors to manage and evaluate the performance of the events and exhibitions staff to ensure work is completed effectively, cooperatively and efficiently, and ensure resources and assistance are provided as appropriate. (15%)
4. Oversees grant funding requests on behalf of workgroup and partners with Laramie County Library Foundation to achieve common goals. Manages the events and exhibitions budget and collaborates with colleagues in others to ensure funds are used efficiently. (15%)
5. Cultivates relationships with community partners who share a common customer with the library to identify, plan, and implement large-scale system-wide events, including the Summer Reading Challenge. This includes establishing and sustaining strong relationships with government, education, corporate and non-profit entities in order to make the library a key partner in the civic life of Laramie County community members. Serves as liaison with community groups and identifies and analyzes emerging community issues and needs to determine direction for events and exhibitions. (10%)
6. Oversee data collection and analysis for library events and exhibitions through a variety of evaluation methods and community engagement opportunities. Collects and prepares reports for events and exhibitions. Implements new policies, procedures and best practices consistent with the Library’s mission, goals, and objectives. (10%)
Additional Responsibilities:
· Works with Community & Media Relations (CMR) to coordinate publicity, volunteers, and exhibition-related events. Directs volunteers assisting with events.
- Communicates with supervisors, employees, volunteers, other divisions/departments, vendors, services providers and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
- Manages problems and issues concerning the public or staff and acts as a back up to other management positions as needed.
- Develops and maintains an awareness of new literature, technologies, trends and advances in the profession; participates in related professional activities and meetings.
CUSTOMER SERVICE
· Provides exceptional customer service.
· Maintains patron confidentiality in compliance with Wyoming state law.
· Maintains knowledge of procedures and policies of Laramie County Library System.
· Serves as a member of the management team to enforce the Library Code of Conduct, following guidelines for applying standards and consequences, and issuing suspensions when needed. Enlists assistance from other employees, managers, administration, security, and law enforcement as needed. Reports violations in a timely and professional manner.
Benefits & Additional Compensation Info
- LCLS pays 100% of the employee contributions to the Wyoming Retirement System (WRS). The total rate is currently 18.62% of gross earnings (the employee rate is 9.25% and the employer rate is 9.37% of gross earnings). WRS is a pension plan that will pay lifetime benefits, regardless of the account balance, when age and service requirements are met.
- Employees pay into Social Security.
- LCLS also pays 100% of the premium for $25,000 term life insurance policy for the employee.
- This position receives paid time off for 13 holidays, vacation and sick leave, and an annual personal day.
- Vacation leave is accrued based on the number of hours worked, so is not a lump sum, but is earned over time. Employees are eligible to use vacation leave after six months of employment (prior commitments negotiable). For the first two years, employees earn up to two weeks of vacation leave per year. The number of weeks of vacation leave increase with years of service.
- Medical insurance and a separate dental plan are available at the employee’s option. LCLS pays 85% of the cost for the medical and dental insurance premiums and the employee pays the remaining 15%.
- A deferred compensation plan, prepaid legal services agreement, vision coverage, and other supplemental insurance options are also available at the employee’s expense.
- Employees may join the YMCA without an initiation fee.
- Employees may join the Cheyenne-Laramie County Employees Federal Credit Union.
Links
External Job Ad
HTTPS://Lclsonline.org/work
HR Info
For questions about this position, contact Antonia Gaona, Executive Director/County Librarian at agaona@lclsonline.org or at 307.773.7222.