Clearview Library District is a special place to work. Our professional community is supportive, kind, and committed to ensuring excellent library service to all our patrons. We are currently seeking a financially skilled individual who loves spreadsheets, details, numbers, research, and has a desire to help our district thrive through responsible, effective fiscal management.
We value compassion, integrity, collaboration and open communication. Our mission is to: cultivate curiosity, enlighten the mind, strengthen the community.
Job Overview
The Financial Administrator is responsible for managing the fiscal operations and day-to-day finance operations of the Library District by providing financial direction and accountability for the Library’s capital through compliance with current regulations, policies, procedures, and generally accepted accounting practices of the Library’s budget. This position may provide direction and guidance to staff on financial matters.
Essential Functions
Finance:
- Handles data management of invoices, purchases, check preparation, and processing, using financial software
- Distribute W2s and 1099s
- Process bi-weekly payroll, maintain payroll system, and balance, reconcile, and remit monthly, quarterly, and annual taxes, retirement, insurance, and other benefits
- Contract collaboration and management
- Manages all financial activities including cash intake, reimbursements, petty cash, bank reconciliations, cash receipts, and deposit transactions
- Verify, allocate, and post details of business transactions to appropriate funds and accounts; reconcile and balance funds and accounts
- Monitors the insurance needs of the Library and coordinates renewal and corresponding coverage
- Performs financial management for the Library including: accounts receivable, accounts payable, general ledger, bank reconciliation, credit card accounts, and investment accounts
Budget and Planning:
- Coordinates, prepares, monitors, and regularly reports on the annual working budget with the Library Director and Executive Leadership team, including preparation of long-term financial projections, analysis of historical trends, creation and update of replacement schedules and personnel projections
- Monitors revenue and expenditures based on the Library’s annual operating budget, compiling and delivering monthly budget reports to department heads
- Serves on planning committees, attends Library meetings and outreach activities as requested
- May write grants or develop additional funding opportunities
Reporting and Compliance:
- Maintains financial records and files as required by Local Records Management Act and GASB standards
- Prepares monthly and year-end financial and payroll statements, including transactions, reconciliations, and reports
- Oversees the function of accounting for fixed assets and leads the annual audit process by meeting timelines established through a project plan, preparing audit work papers for internal reconciliations and as requested by the auditors; ensuring necessary year-end close procedures are performed timely and accurately, and acting as a liaison between the Library District and the auditors
- Generates financial statements for the Library’s Board of Trustees and attends monthly Board meetings as needed
Policies and Processes:
- Collaborates with the Library’s leadership team on process improvements, internal controls, and financial policies and procedures for the Library District
Education and Experience Requirements
- Requires a bachelor’s degree with a major in Accounting, Finance, or a related field
- Three years of progressively responsible experience in government accounting, or a directly related field.
- 2 weeks vacation
- 4 floating holidays
- 7 paid holidays
- 2 personal days
- Accrued sick leave at eight hours per month
- Paid life insurance
- Paid disability insurance
- Fully paid health, dental, and vision insurance for the employee and 25% health insurance for spouse and children
- Wellness benefit
- Proficiency in MS Office tools, especially Word and Excel, Google Suite, and electronic file management and publication
- Accuracy and attention to detail, especially for the high volume of documents that must meet regulatory requirements.
- Organizational skills and ability to manage multiple priorities while meeting all deadlines.
- Excellent judgment regarding financial matters, and the ability to perform mathematical functions with a high degree of accuracy.
- Knowledge of accounting principles (GASB) and accounting and auditing practices.
- Knowledge of governmental accounting, budgeting, and cost control procedures.
- Desire to be part of a dynamic team is a plus.
The district is made up of three distinctive “front range” communities, West Greeley, Severance, and the Town of Windsor, that all reflect the beauty and outdoor adventure that are hallmarks of Colorado life. Located less that 20 miles from Fort Collins and 60 miles from Denver, the District offers a small-town quality of life with big-city museums, universities, healthcare, professional sports, a world-class airport, and employment close at hand. Our populations are growing which means we are eager to work with folks that enjoy innovation, and building new ways of doing things.
External Job Ad
https://clearviewlibrary.org/about-us/learn-more/work-with-us
Send cover letter, resume, and a list of at least three references to Erica Rose at erica@clearviewlibrary.org. Applicants must pass a background check.