Role:
This is a temporary, full-time position expected to last approximately three months with the possibility of an extension. The selected candidate will begin training in May and early June, with full-time work starting in mid-June.
Processes payroll, accounts payable, accounts receivable, creates reports, and performs general accounting procedures.
Major Duties and Responsibilities:
15% - PAYROLL PROCESSING – Calculates each employees wages based on timecards, authorized benefit deductions, and federal and state taxes; makes journal entries and reconciles, creates tax reports, compares to third party sick pay, and makes year end reconciliations in order to compute wages. Tracks employee compensated absence accruals. (Essential)
15% - ACCOUNTS PAYABLE – Prepares for the payment of goods and services by matching invoices with purchase orders, reviewing invoices for accuracy, tracking expenses on procurement cards, notifying Finance Director for discrepancy resolution, coding invoices to proper accounts, inputting data into the financial information system, and printing checks in order to accurately pay invoices. (Essential)
30% - ACCOUNTING – Makes journal entries, posts to general ledger, coordinates procurement card processes, and performs other general accounting procedures in order to accurately record financial information. (Essential)
5% - ACCOUNTS RECEIVABLE – Assists Collection Resources in preparing invoices to member libraries for collection purchases, cataloging services, and other items to receive reimbursement for member libraries expenditures. (Essential)
10% - FOUNDATION – Processes Foundation financial information by producing statements, inputting financial data, recording deposits and making journal entries, producing checks, verifying account codes in order to keep Foundation financial information accurate. (Essential)
11% - SUPPLIES & ORDERING – Receives completed Purchase Order Requisition; orders supplies from vendor websites or by phone; reconciles ordering errors and returns; logs Purchase Order Requisition number and originator in spreadsheet; forwards order confirmation to originator; orders standing paper orders; and monitors and maintains office supplies inventory District Support Services supply cabinet in order to order and maintain supplies. (Essential)
5% - REPORTS – Creates reports such as withholding reports, tax reports, benefit reports, attendance reports, budget reports, year end audit reports, programming cost sheets, electronic file for A/P and payroll for Electronic Fund Transfers, and various financial documents in order to report financial information to appropriate staff members, management, and outside agencies. (Essential)
5% - Annual audit – Assists in the preparation of information for the annual audit by compiling annual financial information in the format required, following all GASB and GAAP recommendations. (Essential)
2% - FIXED ASSETS – Sets up fixed assets in database, calculates useful life and depreciation schedule, estimates replacement and makes adjustments and journal entries to reflect asset value. )Essential)
2% - ELECTRONIC FUNDS TRANSER – Processes EFT deposits by acting as liaison with employees and banks on account information, verifies account information is accurate, trouble-shoots any errors or discrepancies in order to deposit correct amounts in accounts. (Essential)
Minimum Requirements:
Education:
Associates Degree (Bachelor’s preferred)
Experience:
1 - 2 years of experience
Or any equivalent combination of education and experience which provides the success factors.
District Success Factors:
Focuses on the customer
Initiative
Contributes to a positive work environment
Strategic thinking
Pursues personal development
Continuous improvement
Takes pride in the workplace
Emotionally intelligent
Tactful
Knowledge of public library operations
Creativity
Job Success Factors:
Knowledge of basic accounting procedures
Knowledge of Federal and State regulations regarding payroll
Skill in customer relations
Skill in Excel
Skill in Windows, Word, Internet Explorer, Outlook, Excel, ADP, Blackbaud Financial Edge, and Quickbooks
Able to operate various office equipment including copiers
Physical Success Factors:
Mostly sitting at a computer station in a temperature controlled environment.
Some lifting up to 25 lbs.
This Job Description is not a complete statement of all duties and responsibilities comprising this position.
https://www.mylibrary.us/jobs/
1.888.861.READ (7323)