Administrative Specialist, Part-time, 20 hours
Support Local Libraries and Strengthen Community Connections
Are you someone who takes pride in being reliable, organized, and helpful behind the scenes? Do you enjoy keeping things running smoothly and supporting a team that serves the community every day? Arapahoe Libraries is hiring a Part-Time Administrative Specialist (Monday through Friday, 8 AM to 12 PM) to provide essential support for two of our rural library locations. You will help staff deliver welcoming, efficient, and consistent service to local residents.
This role is ideal for someone who enjoys variety in their workday and doesn't mind a bit of driving. Whether you are coordinating supplies for a meeting, making a quick bank deposit, or supporting staff at both branches, your flexibility and dependability will help keep everything on track.
About the Role
As an Administrative Specialist, you will work closely with the Library Supervisor and Library Manager to support day-to-day branch operations. Your role will include everything from managing purchases and tracking budgets to organizing workspaces and coordinating local vendors. Your support will ensure that operations run smoothly and staff can focus on serving the community.
Key Responsibilities
Administrative Support
- Track and report budget expenditures using district software
- Process credit card receipts, purchase orders, and invoices
- Communicate with vendors, place orders, and follow up on deliveries
- Maintain supply inventories, organize storage spaces, and manage distribution
- Guide staff through continuing education requests and reporting
- Operational Support
- Gather operational data, track work orders, and assist with internal reporting
- Troubleshoot basic technology issues and coordinate with service vendors
- Handle cash receipts, prepare deposits, and reconcile accounts
- Schedule and support internal meetings and events, including food coordination and note taking
- Organize signage, shelving, and workspace layouts
- Act as a liaison with other departments, vendors, and administrative staff
- Travel regularly between two library branches to provide consistent support
- With supervisor approval, up to 10 percent of work may be done remotely
What You'll Bring
Experience: At least one year of related experience such as administrative support, library service, or customer service
Tech Savvy: Intermediate proficiency with Microsoft 365 (Word, Excel, Outlook), along with comfort using Teams, Edge, and learning new systems
Dependability: You are reliable, adaptable, and thrive in an environment with shifting priorities
Attention to Detail: You are organized, accurate, and thoughtful in your work
Communication: Strong verbal and written communication skills
Customer Service: Effective interpersonal skills to support staff, vendors, and community members
Transportation and Flexibility: Requires dependable transportation for local errands, deposits, and on-site support at two rural locations
Preferred: Experience with accounting or budgeting software
Who We Are
Arapahoe Libraries is a forward-thinking, inclusive organization committed to enriching lives and strengthening our community. Guided by our core values of Collaboration, Equity, and Innovation, we foster a welcoming culture where diverse perspectives are celebrated and learning never stops. Our motto, Let's Find Out, reflects our spirit of curiosity, service, and shared discovery.
Let's Find Out Together
This is more than an administrative job. It is your opportunity to support meaningful library work in a community that counts on us. If you are organized, service-minded, and ready to make a difference across two close-knit locations, we would love to hear from you.
Inclusion and diversity are part of our values at Arapahoe Libraries.
Qualified applicants who represent the diversities of the communities we serve are encouraged to apply.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
https://arapahoelibraries.applicantpro.com/jobs/3774412-2186.html
Health Insurance, Long-term and Short-term disability program, Voluntary Life Insurance, Retirement Plan, Paid Parental Leave, Time Off Programs (vacation, holidays, sick)
Established in 1966, the Arapahoe Library District serves more than 200,000 residents living in Arapahoe County. Arapahoe County and other major suburban counties make up the greater metropolitan area surrounding Denver, Colorado. The Arapahoe Library District operates eight branch libraries, including mobile library services, and a library at the County Detention Center, funded by the Arapahoe County Sheriff's Department. A seven-member Board of Trustees sets the library budget and determines policy.
External Job Ad
https://arapahoelibraries.applicantpro.com/jobs/3774412-2186.html
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
https://arapahoelibraries.applicantpro.com/jobs/3774412-2186.html