LibraryJobline

The City of Belgrade is an equal opportunity employer. The City shall, upon request, provide reasonable accommodation for otherwise qualified individuals with disabilities.

Summary of Position:

The Library Specialist will provide circulation services and administrative assistant duties for the Library Director. The employee will also perform other duties including, but not limited to, staff scheduling, assisting in other library services, programming assistance and/or leadership, financial tasks, and secretarial duties for the Library Advisory Board.

Job Description/ Essential Duties:

These job functions are the essential duties of the position and are not all-inclusive of all the duties the incumbent may be assigned.

Circulation Duties

•        Performs circulation duties.
•       Serves as backup for the interlibrary loan department, including updating statistics.
•       Reconciles cash register drawer and deposits.
•        Reconciles monthly item status reports, along with other Circulation staff.
•        Tracks new items with hold requests and tracks and answers unfilled holds or requests.
•         May spend additional time at the circulation desk in the event of staff shortages.

Cataloging and Collection Development Duties

•       Manages library periodicals, including ordering, tracking, and cataloging.
•       May serve as part of the cataloging/collection development team.

Youth Services Assistant Duties

•      Assists Librarians as needed with programming, including set up and tear-down.
•       Acts as substitute in Librarian’s absence.

Administrative Assistant Duties

•  Compiles the weekly staff schedule and desk schedule under the Director’s supervision.
•    Works closely with the Director on assigned duties and special projects.
•   Assists the Director and Library Board in managing policy and procedure manuals, special projects, and preparing for and taking minutes at Board     meetings.

Other Duties

•          Acts as substitute for the various library programs as needed.
•          Assists with general use credit card reconciliation.
•          Assists with library grant management and tracking.
•          Performs other duties as assigned.

Essential Knowledge, Skills and Abilities Related to this Position:

The successful candidate will possess: 

• Ability to understand reading materials and verbal instructions that require complex interpretation.
• Ability to perform mathematical calculations ranging from simple to sometimes complex.
• Strong computer skills including Microsoft Office Suite (Excel and Word) and the ability to learn and utilize various software and databases.
• Ability to write and present clear and concise administrative reports.
• Ability to interpret and apply Federal, State, and local policies, procedures, laws, and regulations as they relate to the position.
• Ability to exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Supervision Received:

Works under the general supervision of the Library Director or as assigned.

• Health, dental, and vision insurance
• Life insurance
• Employee assistance program
• Paid holidays
• Paid vacation leave
• Paid sick leave
• Paid health club membership

Minimum Required Qualifications (Education, Experience and Training)

• Bachelor’s degree; and 
• At least two years of relevant library work experience; or
• Any equivalent combination of knowledge, skills, and abilities necessary to perform the work may be considered.

Preferred Qualifications:

• Master’s degree in library science (MLS) is preferred.
• Cataloging experience.
• Experience with SirsiDynix, OCLC, OverDrive, Libby, and EBSCO databases.

Special Requirements/Licenses or Certificates:

• Enrollment in Montana State Library certification program upon hire.
• Must possess a valid driver’s license and have the ability to obtain a Montana driver’s license within 60 days of employment.
• Offers of employment are conditional upon satisfactory completion of a pre-employment background check, reference checks, and driving record check.

Tools and Equipment Used:

• Operates modern office machines and equipment, including personal computers, printers, copiers, scanners, telephone system and calculators.  Must be able to routinely use a full range of software applications, including word processing, spreadsheets, and a variety of standard or customized software applications appropriate to assigned tasks.

Working Conditions and Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Duties are performed in an office-type environment. 
• The noise level ranges from quiet to moderate.
• Requires regular and punctual attendance and reports to work fit for duty.
• Duties require extended periods of sitting, walking, standing, talking, or hearing, keyboarding, reaching with hands and arms, and manual dexterity to handle office related machines and tools. 
• Duties require occasional climbing or balancing, lifting/carrying items, pulling/pushing items, and stooping, kneeling, crouching, or crawling. 
• Hazards are minor and controllable but can include cramped quarters, human error, angry/hostile humans, or exposure to a variety of outdoor weather conditions.
• Ability to perform body movements applicable to records management in an office environment.
• Possession of hand/eye coordination adequate to operate a computer and calculator.
• Have the ability to talk and hear in person and by telephone; see and read instructions, spreadsheets, reference materials, and computer reports.
• Ability to lift 10 pounds on a routine basis and up to 50 pounds on an infrequent basis.
• Must be able to push and pull book racks with casters. 
• Hours may be irregular, including evenings and weekends. 

Behavioral Expectations:

• Employee treats all customers and coworkers with respect, dignity, and honesty and manages relationships and communications in a way that promotes the interests of all parties.
• Employee works through adversity in a productive and positive manner.
• Employee shows nonjudgmental respect for all other’s perspectives.
• Employee appreciates the uniqueness, commonalities, and value of others.
• Employee maintains an appropriate level of transparency in their work and interactions with others.
• Employee stops disparaging remarks about others and does not participate in these remarks in front of the public or during work time.
• Employee does not hinder, obstruct, or interfere with the work of other employees.
• Employee does not show poor attitude (for example, rudeness or lack of cooperation) with others or supervisors by failing to perform reasonable requests, being insubordinate, or refusing to comply with instruction given.
• Employee does not abuse the use of materials, time, equipment, or property of the City.
• Employee’s performance does not fall below average in quantity or quality in relation to the requirements of the job.

Safety Related Duties:

• Follow the City’s and department’s work practices.
• Report occupational injuries, illnesses, and near misses immediately to supervisor.
• Follow supervisor instructions for obtaining first aid or medical attention. 
• Participate in accident investigations as required.
• Participate in safety training.
• Suggest improvements in safety training requirements or programs to Supervisor.
• Identify unsafe work conditions and unsafe practices. 
• Correct hazards or report them to supervisor as appropriate.

The specific statements shown in each section of this position description are not intended to be all inclusive.  They represent typical elements and criteria considered necessary to perform the job successfully, with or without reasonable accommodation.

Belgrade, Montana, is a rapidly growing city located in the Gallatin Valley, recognized for its small-town character, strong sense of community, and convenient proximity to Bozeman and premier outdoor destinations, including Yellowstone National Park. Established as a railroad town, Belgrade has evolved into a well-rounded community featuring excellent public schools, a diverse range of local businesses, and the added benefit of the Bozeman Yellowstone International Airport located just beyond its city limits. The city provides a welcoming, family-oriented environment complemented by annual festivals, quality dining establishments, public parks, and abundant opportunities for outdoor recreation such as fishing, hiking, and skiing.

Becky L Wilbert 

406-388-3552