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Job Description

This full-time, state classified Administrative Assistant II is responsible for Administrative tasks within the Health Science Library at the University of Colorado Denver, Anschutz Medical Campus. 

Specific responsibilities may include: making purchases with the University Procurement Card; assisting the Director to coordinate events that the library periodically hosts, including utilizing online scheduling systems, and utilizing Microsoft Office programs such as: Word, Excel, Outlook, and PowerPoint; troubleshooting printers, scanners, photocopy machines, and assisting customers who could be frustrated; collecting the cash received from four photocopy machines and two card-revalue machines; handling confidential materials/information; picking up and delivering mail; stocking offices supplies; daily building walks and reporting building issues to the Facilities Department; communicating with faculty, staff, and students, and various other duties or tasks assigned. 

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references. 

University of Colorado Denver is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. 

The University of Colorado strongly supports the principle of diversity. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Applications are part of the comparative analysis (selection process) and will be used as part or all of the comparative analysis to rank candidates. For those who meet minimum qualifications, the Comparative Analysis will include one or both of the following: 

• Preferred Qualifications Application Review based on the Preferred Qualifications listed in the posting. (Candidates will be evaluated and rated against the preferred qualifications based on information submitted within their application materials). Note: Candidates are not physically present for this portion of the exam. 
• Search Committee Interview on the job requirements, preferred qualifications and competencies listed in the posting. (Candidates will be evaluated, scored and ranked based on interview responses).

You will be notified via email if the exam process changes or includes additional assessment tools other than those listed above.

In addition to the state application form, applicants must also submit a Cover Letter detailing why they are interested in the job and how their experience, education, and talents match the minimum and preferred qualifications. Resumes will be accepted for this position but will NOTbe used as part of the Comparative Analysis assesment process in determining if an applicant has met the minimum qualifications listed in the announcement. Application materials may be used to assess your spelling, grammar and punctuation skills.

Failure to include adequate information (INCLUDING SPECIFIC DATESAND HOURS WORKED) or follow instructions may affect your meeting minimum qualifications and score and prevent you from competing in subsequent measures used to arrive at a top group of applicants. 

You will be notified if you do or do not meet the minimum qualifications for this position. Contact (Amy.Lowell@ucdenver.edu) within five days of notice to discuss the decision. If you still do not agree with our decision regarding your qualifications and your elimination from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the comparative analysis process, including conduct or content of an examination, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice of elimination from consideration or knowledge of the action you are challenging. Scores and ranks are NOT appealable. 

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 633 17th Street, Suite 1320, Denver, CO 80202-3604. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Please note that this vacancy may, at the discretion of the appointing authority, be filled by another method of appointment for valid business reasons. 

Additional Info & Requirements

To see the full job description with additional information please see the links below for a link to the Health Sciences Library Website as well as a link that will take you directly to the job posting. (SEE LINKS BELOW)

Required Documents

1. Cover Letter
2. List of References

Optional Documents

1. Resume

MINIMUM QUALIFICATIONS:
-Two years of general clerical experience. One year of this experience must have included cash handling policies/procedures.

SUBSTITUTION: 
College, university, or non-correspondence business school course work may substitute on a year-for-year basis for the general clerical experience but not for the one year of specific experience.

Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.

REQUIRED

-Self-starter or self-motivated
-Ability to think analytically
-Willingness and/or desire to gain more knowledge or experience in new areas
-Ability to learn new systems
-Ability to think of better and/or more efficient practices
-Ability to deal with angry or frustrated customers
-Experience dealing with confidential information

PREFERRED

-Familiarity with photocopiers & printers
-Experience with, Outlook, Office Suite; Word, Excel, PP, etc.
-Experience with online scheduling system
-Experience working in an Academic setting
-Experience with coordinating events
-Customer service experience
-Experience with cash handling policies/procedures

HR Info

Amy Lowell Amy.Lowell@ucdenver.edu

Applications are accepted through the Jobs at CU website only www.jobsatcu.com , Posting #C/U02607. Hard copy, e-mailed or paper applications will not be accepted. You must apply by the closing date. 

*This announcement is open until May 13, 2014, or once 75 applications have been received, whichever occurs first.* 

 Please include your current e-mail address on your application, as correspondence regarding this position will be electronic-based. The department cannot guarantee the successful delivery of e-mail. You will be notified of the status of your application within two weeks after the closing date of the announcement. If you do not receive information regarding the status of your application after this time, please contact Amy Lowell at Amy.Lowell@ucdenver.edu. 

VETERANS: Qualified veterans and surviving spouses are eligible for preference points. If you were honorably discharged and served during one of the periods for which the federal government awards veterans preference, please fax a DD214 and other supporting documents to 303-315-2721, Attn: Amy Lowell/Posting #C/U02607. *In order to be eligible to receive veteran’s preference, you must submit your DD214 no later than the posting/application deadline.* 
Your application will be reviewed by a qualified Human Resource Specialist and subject matter experts to determine if you meet the minimum qualifications and preferred qualifications listed in the announcement. PLEASE BE SURE YOUR APPLICATION MATERIALS ARE COMPLETE AND THAT YOU DOCUMENT YOUR CURRENT AND PAST WORK EXPERIENCE, KNOWLEDGE, AND SKILLS, AND HOW THAT DIRECTLY RELATES TO THIS POSITION AND ITS REQUIREMENTS. Provide thoughtful responses to any supplemental questions, as they will be used to assess your previous work experience.