LibraryJobline

Job Description

The Accounting Operations Manager is responsible for all accounting and financial reporting functions for Douglas County Libraries (DCL) and for the Douglas County Libraries Foundation (DCLF). In addition, the Accounting Operations Manager develops processes and procedures to ensure appropriate internal controls and segregation of duties are maintained. The role requires a strong work ethic, and the ability to create process change for efficiency and effectiveness. Strong interpersonal skills and a collaborative team approach are necessary to partner with library staff across all functional areas and to respond to financial reporting and external audit requests. Work is performed with considerable independent judgment and initiative.

EXAMPLES OF DUTIES:

• Maintains a full set of accrual-based books for DCL and DCLF. Prepares monthly journal entries and adjusting entries. Applies knowledge of generally accepted accounting principles to record financial transactions.
• Maintains appropriate sub-ledgers, reconciliations and other documentation, including the fixed asset sub-ledger and depreciation schedules. Performs an annual inventory of fixed assets.
• Manages accounts payable function and supervises Business Specialist responsible for processing accounts payable transactions.
• Prepares 1099’s and quarterly sales tax reporting ensuring that DCL and DCLF comply with applicable regulations.
• Performs all year-end accounting procedures and is primary point of contact with external auditors, providing required information to ensure a successful audit.
• Provides accounting oversight of payroll and benefit processes. Problem solves discrepancies and errors in processed data, reports and calculations. Prepares reporting to PERA. Keeps abreast of payroll processing system issues and changes in wage and tax laws.
• Establishes and documents appropriate procedures for accounts payable, cash handling and fixed asset dispositions. Works closely with library staff to ensure procedures are fully implemented and effective.
• Works closely with Associate Director of Finance to implement new technical accounting and reporting standards and to ensure adequate segregation of duties and internal controls are maintained.
• Assists in preparation of the annual budget and monitoring performance vs. actual.
• Performs other work duties as assigned.

Additional Info & Requirements

Salary is negotiable based on level of experience

• Working knowledge of basic accounting processes, generally accepted accounting principles, and payroll practices is required.
• Experience with governmental or fund accounting and reporting a plus.
• Proficient in the use and optimization of small business accounting software and report writing tools.
• Must have working knowledge of sales and use tax laws and 1099 requirements.
• Ability to develop effective segregation of duties, internal controls and reconciliations is required.
• Proficient in the use of multiple software applications including the MS Office suite.
• Advanced Excel skills (macros, pivot tables, & lookups) with the ability to organize and present large amounts of data in an easily understandable format.
• Understanding of the audit process and experience working with external auditors.
• Must have ability to work effectively and cooperatively as a team member and team leader.
• Must have and maintain strong leadership, coaching and performance management skills.
• Supervisory experience is required.
• Strong written and oral communication skills are required.
• Must have previous experience administering and optimizing small business accounting software and report writing tools. Experience with Microsoft Dynamics Great Plains, Management Reporter for Microsoft Dynamics GP, ADP Pay Expert, ADP Reporting, and ADP Time and Labor Management a plus.
• Must be detail oriented and organized.
• Must be able to work on many different projects at one time. Must have exceptional problem solving and analytical abilities.

The Community

The pioneer spirit, accompanied by the beauty of the mountains, foothills and plains, is gloriously evident in Douglas County. In 1861, the Colorado Territorial Session Laws created Douglas County, named after Stephen A. Douglas. Known as the “Little Giant.”

Today, Douglas County is virtually the geographic center of Colorado. The County is approximately 843 square miles, 71 square miles of which are permanently protected land through the Douglas County Open Space Program. Recreational areas include more than 146,000 acres of Pike National Forest, Roxborough State Park, Castlewood Canyon State Park and the Chatfield State Recreation Area. The County’s strength, as the centerpiece of the Denver/Colorado Springs development corridor, is a perfect blend of quality lifestyle and business environment.

Douglas County Libraries is the fourth-largest library system in Colorado. Our mission is to be a passionate advocate for literacy and lifelong learning, and we play a vital role in the life of our community. We lend more than eight million books, CDs, DVDs, magazines, eBooks, and audiobooks every year, including more children’s material than any other Colorado library.

Douglas County Libraries is consistently ranked among the top public libraries in the nation for the population we serve. We value helpful service to all, exploration and discovery, community connections and innovation. Our seven library branches comprise an independent library district funded by a 4.0 mill levy approved by Douglas County voters in 1996.

For more about our budget, our stewardship of public funds and our citizens’ return on their investment, please visit our transparency portal on our website: DouglasCountyLibraries.org.

HR Info

Apply via our online application system at DouglasCountyLibraries.org. Hand delivered, mailed, faxed or emailed applications and resumes will not be accepted. EOE.