Job Description
Acquisitions Assistant
Pay Grade: 28
Compensation/Benefits: $29,830 - $40,358 /yr, includes full-time benefits
FLSA Classification: Non-exempt
Hours: Full-time, 40 hrs/wk; business hours: Monday - Friday, 8am - 5pm
Location: Collection Resources Department, Greeley, CO
Supervisor: Bibliographic Services Supervisor
Supervises: None
Role: Orders, renews, receives, processes, and performs cataloging quality control of print, A/V and electronic materials, and prepares invoices for payment.
Major Duties and Responsibilities:
35% – RECEIVING – Receives materials by unpacking boxes, checking contents against packing slip/invoice and original order; solves discrepancies by documenting those discrepancies via ILS and communicating with vendors; returns damaged materials; sorts and delivers mail to staff in order to receive and forward mail and packages shipped to the library district.
15% – ORDERING – Orders materials selected by Collection Development Librarians and member libraries; places orders directly with vendor or via EDI using ILS; reorders items not received and verifies information is correct in order to purchase materials for the collection.
15% – SERIALS – Uses ILS serials module to create predictions and serials cards to track receipt of serials; receives serials and routes to owning location; works with vendors to problem solve missing issues; performs electronic and manual claiming; updates and orders new subscriptions at Collection Resource Manager’s direction; works with internal customers to maintain routing list of internally routed publications; communicates serials title status to public service staff and member library staff.
10% – CATALOGING QUALITY CONTROL /COLLECTION MAINTENANCE - Checks description and accuracy of cataloging, holdings information, and processing of items cataloged to ensure adherence to national and local standards; maintains collection by withdrawing older editions as newer editions are received and switching reference items to circulation.
10% – RECORD KEEPING – Verifies invoices reflect receipt of materials ordered; codes invoices to appropriate budget category; maintains financial data in ILS and on spreadsheets; maintains files; researches and reconciles any discrepancies with vendors; forwards invoices to Finance Department; invoices member libraries; and creates budget reports and other reports in order to ensure accurate payment of invoices and report financial information.
10% – PROCESSING – creates and maintain holdings records in ILS; adds barcodes and programs RFID tags to materials received; jackets hardbacks and covers paperbacks; creates and attaches spine labels and/or genre/collection labels.
5% - OTHER DUTIES – Performs other duties such as additional processing, receiving of donated materials, materials unpacking and unwrapping, placing barcodes on materials, filing, organizing mail room, backing-up other Acquisitions staff in their absence, and assists Supervisor in order to ensure the smooth operation of the department.
Minimum Requirements:
Education:
High School Diploma (or GED)
Experience:
None
Or any combination of education and experience which provides the success factors.
District Success Factors:
Focuses on the customer
Initiative
Contributes to a positive work environment
Strategic thinking
Pursues personal development
Continuous improvement
Takes pride in the workplace
Emotionally intelligent
Tactful
Knowledge of public library operations
Creativity
Job Success Factors:
Skill in using the library district catalog and circulation system
Skill in customer relations
Skill in Sierra ILS (preferred)
Skill in Windows, Excel, Word, Internet Explorer & Outlook
Able to operate various office equipment including copiers
Physical Success Factors:
Able to push a fully loaded book-cart weighing up to 100 lbs
This Job Description is not a complete statement of all duties and responsibilities comprising this position.
Additional Info & Requirements
Skill in using the library district catalog and circulation system
Skill in customer relations
Skill in Sierra ILS (preferred)
Skill in Windows, Excel, Word, Internet Explorer & Outlook
Able to operate various office equipment including copiers
Website
https://www.mylibrary.us/
Human Resources / Job Listings
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=02b46484-ea12-4af4-b8b0-c0085fe9b4d7&ccId=19000101_000001&type=MP&lang=en_US
HR Info
Human Resources bbecker@highplains.us
For more information regarding open positions and to apply online, please visit our website at www.MyLibrary.us