LibraryJobline

Job Description

ANNOUNCEMENT OF POSITION VACANCY

ACQUISITIONS LIBRARIAN

SUMMARY: Reporting to the Head of Technical Services, this position is responsible for the supervision and management of all aspects of Acquisitions operations to include monitoring the materials budget and expenditures; managing the ordering and receipt of library materials, supplies, and equipment; and allocating funds and paying invoices. The Acquisitions Librarian also reviews and implements collection management policies; maintains accurate acquisitions statistics: produces reports; and, monitors, assesses and establishes procedures as necessary.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other related duties may be assigned.

Oversees administrative aspects of Acquisitions:

• Manages library acquisitions.

• Creates procedures for expenditure processing, reporting, and tracking orders, revising as needed.

• Verifies the receipt of materials and processes payment of invoices.

• Analyzes budget and estimates future expenditures.

• Reconciles budget monthly, and produces report for Library Director.

• Manages departmental files and statistics.

• Complies with the University’s Fiscal Rules, policies and procedures.

• Prepares initial annual library budget request for the Library Director. Makes recommendations to Director for new budget requests.

Processes all library orders:

• Manages library material, supply and equipment orders. Locates sources for ordering materials. Resolves related problems.

• Processes consortial purchases such as for the Colorado Alliance of Research Libraries (The Alliance) and Colorado Library Consortium (CLiC) databases.

• Processes library purchases: determines account codes, obtains authorizing signatures, checks for fund availability and determines best procurement method for items or services requested.

• Enters requisitions efficiently and accurately into Banner (CMU’s software program). Closely monitors Non-Sufficient Funds purchase orders in order to expedite issuance of purchase order.

• Reconciles purchase orders to invoicing and resolves any problems.

• Works with the Accounts Payable staff to ensure proper payment and encumbrance liquidation.

Other related duties:

• Provides excellent customer service to internal staff. Promptly and accurately provides requested information.

• Actively participates in departmental meetings. Serves on library and campus committees as assigned. Prepares reports as required.

• Selects materials for assigned academic departments.

• Provides library instruction as requested.

• Participates in the development of library-wide policies, procedures, and goals.

• Supervises staff and student employees.

Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED EDUCATION and/or EXPERIENCE

• Master’s degree in Library Science from an American Library Association accredited program.

• Two years procurement or library technical services or library acquisitions experience.

REQUIRED SKILLS

• Ability to work independently and implement solutions effectively.

• Ability to multi-task in busy, deadline-oriented department.

• Excellent customer service, interpersonal and communication skills.

• Excellent computer skills including spreadsheets, databases and Microsoft Office applications.

• Proficiency with 10 key calculator.

• Extreme degree of accuracy and willingness to learn new programs to attain proficiency.

PREFERRED EXPERIENCE

Experience working in higher education or other large, complex organization. 

TYPE OF APPOINTMENT: Full-time administrative appointment.

SALARY: Commensurate with education and experience. Excellent health and retirement benefits package.

APPLICATION DEADLINE: Open until filled. To ensure consideration, complete applications must be received by July 22, 2016. 

APPLICATION:

Submit a cover letter describing qualifications and experience as they relate to the specific requirements, responsibilities, and preferences of this position, current resume, a copy of transcripts for all degrees completed (official transcripts will be required upon hire), the names, phone numbers and e-mail addresses of three professional references, and the following completed forms:

-       Applicant Authorization to permit Search Committee members to review candidate transcript

-       Applicant Authorization and Release to Conduct Reference and Background Check form

-       Voluntary Affirmative Action form

Mail to:

Acquisitions Librarian Search Committee

Human Resources, LHH 237

Colorado Mesa University

1100 North Avenue

Grand Junction, Colorado 81501-3122

Phone: 970 248-1820

For more information about Colorado Mesa University, please visit http://apptrkr.com/833849

Alternatively, electronic applications are accepted at CMUJobs@coloradomesa.edu. If using this method of application, please put the search name in the subject line to ensure that your materials are forwarded to the appropriate search file. Electronic application materials must be submitted as a .pdf or Word document (no size limit). Electronic materials submitted in any other format will not be accepted. Please do not copy and paste application materials into the body of your email; send materials as attachments.

Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply.

HR Info

http://apptrkr.com/833849